Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
UK
Contact person: Kevin Milliken
Telephone: +44 3003000300
E-mail: kevin.milliken@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictenderscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictenderscotland.publiccontractsscotland.gov.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Replacement of Windows and Doors
Reference number: RC-CPU-24-275
II.1.2) Main CPV code
45421130
II.1.3) Type of contract
Works
II.1.4) Short description
Renfrewshire Council are seeking to enter into two (2) Contracts, Reactive Replacement Windows and Doors for Building Services and Replacement of Windows and Doors Programme for Housing Investment. ]
There are two separate Contracts included within this Invitation to Tender as detailed below:
Lot 1 - Reactive Replacement Windows and Doors (Contract 1)
Lot 2 - Replacement of Windows and Doors Programme (Contract 2)
Tenderers are invited to bid for one or both Lots. The Most Economically Advantageous tender for each Lot will be awarded the Contract.
The Council reserves the right to award one Contract or both Contracts. This decision will be at the sole discretion of the Council.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Reactive Replacement Windows and Doors
II.2.2) Additional CPV code(s)
45421130
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
Renfrewshire Council has the requirement to appoint a suitably experienced Contractor to undertake the work as part of Lot 1 Reactive Replacement Windows and Doors. This Contract focuses on the reactive requirements of Building Services.
The appointed Contractor will be required to measure, supply and fit within the timescales stipulated in the Specification.
II.2.5) Award criteria
Criteria below:
Quality criterion: Works Delivery
/ Weighting: 20
Quality criterion: Delivering Value
/ Weighting: 15
Quality criterion: Zero Defects
/ Weighting: 10
Quality criterion: Turnaround Times
/ Weighting: Pass/Fail
Quality criterion: Community Benefits Outcome Menu
/ Weighting: 2
Quality criterion: Community Benefits Methodology
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
45
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Council has the option to extend the Contract(s) and that decision will be of the Council. If the extensions are not utilised the Council will be expected to tender a new Contract throughout 2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers should be aware that there is no minimum guarantee of spend as this is a Measured Term Contract and the Employer does not guarantee the contractor any continuity or value of works. Orders to carry out works will be raised by the Employer on an “as required” basis.
Lot No: 2
II.2.1) Title
Replacement of Windows and Doors Programme
II.2.2) Additional CPV code(s)
45421130
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
Renfrewshire Council has the requirement to appoint a suitably and experienced Contractor to undertake the Lot 2 requirements which is the replacement of windows to circa 2,550 Council Housing Properties and replacement of doors to 564 Council Housing Properties.
This work is is expected to be delivered over a 5-year period, this consists of 3 Years with the Council having the sole decision to extend on two separate occasions for up to 12 months on each occasion.
II.2.5) Award criteria
Criteria below:
Quality criterion: Works Delivery
/ Weighting: 22.5
Quality criterion: Delivering Value
/ Weighting: 20
Quality criterion: Zero Defects
/ Weighting: 2.5
Quality criterion: Turnaround Times
/ Weighting: Info Only
Quality criterion: Mandated Community Benefits
/ Weighting: Pass/Fail
Quality criterion: Community Benefits Outcome Menu
/ Weighting: 2
Quality criterion: Community Benefits Methodology
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
45
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Council has the option to extend the Contract(s) and that decision will be of the Council. If the extensions are not utilised the Council will be expected to tender a new Contract throughout 2029.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers should be aware that there is no minimum guarantee of spend as this is a Measured Term Contract and the Employer does not guarantee the contractor any continuity or value of works. Orders to carry out works will be raised by the Employer on an “as required” basis.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
There are performance conditions within both Contracts (Lot 1 & Lot 2) relating to Community Benefits and Fair Work First.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/08/2026
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
21/01/2027
IV.2.7) Conditions for opening of tenders
Date:
24/08/2026
Local time: 12:00
Place:
Renfrewshire
Information about authorised persons and opening procedure:
The Tender will be opened by Two Procurement Officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The Contract Period is 3 years with the Council having the option to extend for up to 12 months on two separate occasions. The Initial Contract Period will end on 18 January 2030.
If the Council does not intend to extend the Contract a new tendering exercise would be expected to take place during 2029.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
INSERT SDOCS RFD
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30607. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to the Conditions within the Contract
(SC Ref:837917)
VI.4) Procedures for review
VI.4.1) Review body
Please refer to VI.4.3 below
UK
UK
VI.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risk suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
21/07/2026