Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff and Vale University Health Board
Woodland House, Maes-y-coed Road, Cardiff
Cardiff
CF14 4HH
UK
Contact person: Lowri Crossman
E-mail: Lowri.Crossman@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Senior Technical Architect
Reference number: CAV-DCO-(25-26) 147
II.1.2) Main CPV code
72220000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is an extension to the current Senior Technical Architect contract, which expires 31st July 2026. As this contract will now exceed 25k GBP, a POR and RFA are required. This extension will be procured as a new appointment (direct award to Hays through CCS) to cover the full period from August to September via the Non Clinical Staffing Framework (CCS), Lot 3: IT Professionals to ensure compliance.
New requirements have arisen from the MHCS Next Data Migration Strategy (only concluded in March 2026), the delivery of which rests on the procurement of the Senior Technical Architect who will be responsible for leading on workshops focused specifically on the following outputs:
Cohort mapping
The MHCS Next Data Migration Strategy developed in March 2026 determined that it will not be possible to transition services to the new EPR in a ‘big bang’ approach but there will instead require a phased approach of groups or ‘cohorts’ of services. The project requires guidance around how services, pathways, data and users will be organised into migration cohorts to ensure the migration is delivered safely and without disrupting clinical or operational processes as well as rationale for rollout order to be developed.
Data scope
CAV UHB has built a highly tailored Paris environment over more than two decades, with extensive configurations, custom workflows and more than 1,700 Crystal Reports created to meet operational, clinical and reporting needs. It is necessary to determine which data will be migrated to the new system(s), and which data will be archived as well as how data will be accessed. This determination requires the involvement of clinical and other key stakeholders in discussions led by highly specialised technical expertise.
Data quality approach
Before migrating data into the future system(s), CAV UHB must define a clear approach to data integrity checking, cleansing, and validation. This includes agreeing what needs to be checked, when checks occur, and how issues are addressed to ensure high quality data enters – and is confirmed within – the new system. There is an opportunity to begin this work early in the programme and front load elements of the effort to reduce pressure later in the migration lifecycle.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
36 073.20
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72220000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
The contract for the Senior Technical Architect awarded 1st April 2026 has been extended and uplifted until 30th September 2026. This uplift increases the contract value to over 25k GBP, therefore a new appointment with a new Procurement Outcome Report and RFA are required to remain compliant.
New requirements have arisen from the MHCS Next Data Migration Strategy (only concluded in March 2026), the delivery of which rests on the procurement of the Senior Technical Architect who will be responsible for leading on workshops focused specifically on the following outputs:
Cohort mapping
The MHCS Next Data Migration Strategy developed in March 2026 determined that it will not be possible to transition services to the new EPR in a ‘big bang’ approach but there will instead require a phased approach of groups or ‘cohorts’ of services. The project requires guidance around how services, pathways, data and users will be organised into migration cohorts to ensure the migration is delivered safely and without disrupting clinical or operational processes as well as rationale for rollout order to be developed.
Data scope
CAV UHB has built a highly tailored Paris environment over more than two decades, with extensive configurations, custom workflows and more than 1,700 Crystal Reports created to meet operational, clinical and reporting needs. It is necessary to determine which data will be migrated to the new system(s), and which data will be archived as well as how data will be accessed. This determination requires the involvement of clinical and other key stakeholders in discussions led by highly specialised technical expertise.
Data quality approach
Before migrating data into the future system(s), CAV UHB must define a clear approach to data integrity checking, cleansing, and validation. This includes agreeing what needs to be checked, when checks occur, and how issues are addressed to ensure high quality data enters – and is confirmed within – the new system. There is an opportunity to begin this work early in the programme and front load elements of the effort to reduce pressure later in the migration lifecycle.
Outputs Required:
A new contract is required for the services of Senior Technical Architect at a rate of
2.5 days per week. The Senior Technical Architect is responsible for providing consultancy in defining the underlying architecture of the MHCS Next Archive Viewer solution and ensuring alignment with local national and industry standards. The work completed so far has been paid for, and these additional costs are within the approved Connecting Care budget.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract was procured as a direct award to Hays Specialist Recruitment Limited via CCS RM6277 Non Clinical Staffing Framework.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-014639
Section V: Award of contract
Contract No: CAV-DCO (25-26) 147
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/07/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HAYS SPECIALIST RECRUITMENT LIMITED
4th Floor 20 Triton Street
London
NW13BF
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 36 073.20
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This contract was procured as a direct award to Hays Specialist Recruitment Limited via CCS RM6277 Non Clinical Staffing Framework.
(WA Ref:168369)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
27/07/2026