North Ayrshire Council

Cunninghame House, Friars Croft

Irvine

KA12 8EE

UK

Telephone: +44 1294310000

E-mail: danielcampbell@north-ayrshire.gov.uk

NUTS: UKM93

Internet address(es)

Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

South Ayrshire Council

County Buildings, Wellington Square

Ayr

KA7 1DR

UK

Telephone: +44 3001230900

E-mail: procurement@south-ayrshire.gov.uk

NUTS: UKM94

Internet address(es)

Main address: http://www.south-ayrshire.gov.uk/procurement/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405

II.1.1) Title

Reference number: NAC5240

II.1.2) Main CPV code

15511000

II.1.3) Type of contract

Supplies

II.1.4) Short description

North Ayrshire Council (NAC), in collaboration with South Ayrshire Council (SAC), invites tenders for the supply and delivery of fresh milk and dairy products to Council establishments.

The requirement is being tendered as two Lots:

Lot 1 – North Ayrshire Council

Lot 2 – South Ayrshire Council

Tenderers may submit bids for one Lot, or for both Lots.

North Ayrshire Council is acting as the Lead Contracting Authority for this procurement process.

II.1.5) Estimated total value

Value excluding VAT: 984 923.64  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Lot No: 1

Lot No: 2

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum "general" yearly turnover in each of the last three financial years as follows:

333,000 GBP for Lot 1 (North Ayrshire Council);

300,000 GBP for Lot 2 (South Ayrshire Council);

633,000 GBP where bidding for both Lots.

Bidders must meet the minimum turnover requirement applicable to the Lot(s) for which they are submitting a bid.

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public liability insurance, to the value of at least ten million pounds (10,000,000 GBP) sterling in respect of any one event and unlimited in the period;

Employer’s liability insurance, to the value of at least five million pounds (5,000,000 GBP) sterling in respect of any one event and unlimited in the period;

Products liability insurance, to the value of at least ten million pounds (10,000,000 GBP) sterling in the aggregate in the policy period;

Third-party motor vehicle insurance maintained throughout the period of the Framework Agreement, in accord with the provisions of the current Road Traffic Act 1988 (as amended).

A valid motor vehicle certificate in the Supplier’s name, or (where there is no fleet but rather the Supplier permits employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority, confirming that the Supplier has ongoing arrangements in place to ensure their employees' vehicles are appropriately insured and maintained.

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders must provide two examples that demonstrates they have the relevant experience to deliver the contract, as described in part II.2.4 of the Contract Notice. Examples must be of a similar scope, size, and value and be from within the last three (supplies and services) years. Unsatisfactory experience will result in a fail and exclusion from the tender process. If you submit more than two examples, NAC will only evaluate the first two examples provided.

Bidders must also provide two satisfactory references for the same two contracts. References should be fully completed and signed by previous customers and must be of a similar scope, size, and value and be from within the last three (supplies and services) years. If any of the referees score less than two, the bidder will be excluded from the tender process. If you submit more than two references, NAC will only evaluate the first two references provided.

Bidders should complete a separate experience / reference template for each experience example. Bidders should complete Section 1 Experience and then forward to the relevant customer/client to complete Section 2 Reference Proforma. The customer/client should return the completed template to the bidder and the bidder in turn will upload the fully completed template.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 26/08/2026

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 26/08/2026

Local time: 12:00

VI.4.1) Review body