Engagement process description
The Council seeks market feedback on supplier capability, available platforms, Wales-specific content coverage, AI-assisted legal research functionality, access and security arrangements, licensing models, service levels, training and implementation support, pricing structures, framework or consortium availability, and any alternative approaches that could meet the Council’s requirement.
• Whether suppliers can provide comprehensive coverage of UK legislation, retained EU law, case law, tribunal decisions, legal commentary, practical guidance, precedents, legal encyclopaedias and specialist reference works.
• How suppliers distinguish between English and Welsh law in devolved areas, including education, housing, social care, local government, environmental law, animal health and regulatory enforcement.
• Whether suppliers can provide substantive Wales-specific commentary, guidance and precedents, rather than limited recognition that the law differs in Wales.
• The extent of coverage across local government, planning and building control, highways and public rights of way, contracts and procurement, subsidy control, property, civil and criminal litigation, employment, data protection, freedom of information, safeguarding, education, housing, insolvency, company law, construction and public law.
• The availability, reliability and limitations of AI-assisted search, natural language search, document analysis, saved searches, alerts and research workflow tools.
• Available licence models, including named users, concurrent users, module-based access and recommendations for local authority legal teams.
• Technical requirements including cloud access, remote access, single sign-on, multi-factor authentication, usage analytics, reporting, data protection, security and support arrangements.
• Indicative pricing, contract length, renewal arrangements, implementation timescales, training, account management and service level commitments.
• Availability through public sector purchasing arrangements.
• Any aspects of the Council’s emerging requirement that may restrict competition, be disproportionate, or could be delivered through a different structure.
Response format: Online sessions will commence early September 2026.
Interested parties should contact Hayley Davies via email at haldavies@carmarthenshire.gov.uk to register interest and schedule a Teams call in September.
Confidentiality: Responses will be treated as commercially confidential where appropriate. Suppliers should clearly identify any information they consider commercially sensitive. Aggregated and anonymised feedback may be used to inform the Council’s procurement strategy, specification, route to market and any future tender documentation.
No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with procurement or award a contract.