Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Yorkshire Ambulance Service NHS Trust
Unit C1 Telford Way Wakefield 41 Industrial Estate
Wakefield
WF2 0XW
UK
Contact person: Lateef Owolabi
Telephone: +44 7484939407
E-mail: lateef.owolabi@nhs.net
NUTS: UKE45
Internet address(es)
Main address: https://www.yas.nhs.net
Address of the buyer profile: https://www.yas.nhs.net
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Print Service
Reference number: YAS 53 2026_27
II.1.2) Main CPV code
30100000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Yorkshire Ambulance Service NHS Trust has awarded a three-year contract for the provision of Managed Print Services to Konica Minolta Business Solutions (UK) Limited through a direct award under the Crown Commercial Service (CCS) Framework RM6361, Lot 2.<br/><br/>The contract replaces the Trust's existing managed print services agreement and provides a fully managed fleet of A3 and A4 multifunctional devices, including associated print management software, card reader integration, maintenance, consumables, and support services.<br/><br/>The new contract optimizes the Trust's print estate by retaining 105 existing devices and replacing 22 devices, delivering improved operational flexibility, enhanced service resilience, and a reduction in annual operating costs. The commercial model supports ongoing rationalization of the print estate while maintaining continuity of service across Trust locations and delivering improved value for money over the contract term.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
252 134.55
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30120000
30120000
II.2.3) Place of performance
NUTS code:
UKE45
Main site or place of performance:
WAKEFIELD, ENGLAND
II.2.4) Description of the procurement
A new 3-year contract for the provision of managed print services to Konica Minolta Business Solutions (UK) Limited via a direct award under the CCS Framework (RM6361 lot 2). This procurement replaces the current contract, which is due to expire on 15 June 2026.<br/><br/>The current estate comprises 127 devices (A3 and A4 multifunctional printers), all supported by Paragon licences and card readers, with an annual total cost of approximately £107,806. The proposed solution optimises this estate by retaining 105 existing devices and refreshing 22 devices, delivering a reduced annual cost of approximately £84,045 and an overall saving of circa £71k over the 3-year term (approximately 22% reduction).<br/><br/>A key feature of the proposed commercial model is the distinction between retained and new devices. The 105 retained devices will be charged at a fixed annual rate and can be removed at any time without penalty, providing flexibility to rationalise the estate as demand changes. In contrast, the 22 new devices are subject to full-term lease commitments, meaning any early return would incur payment of the remaining rental. However, operational flexibility exists to reallocate devices across sites, enabling the Trust to optimise usage while maintaining financial commitments on new assets.<br/><br/>The proposal also includes fixed pricing for the contract term, no hidden costs, free consumables recycling, automated meter readings, and enhanced service support, including a dedicated customer success manager and proactive device monitoring. The solution maintains continuity with an incumbent supplier that has demonstrated strong performance (circa 99.9% uptime) and deep understanding of the Trust’s operational requirements, thereby minimising implementation risk and service disruption.<br/><br/>This procurement aligns with financial efficiency objectives, sustainability goals (through device reuse), and operational continuity. The hybrid model of retained and refreshed devices ensures both cost reduction and flexibility, while maintaining service quality and resilience.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The contract has been awarded by direct award under the Crown Commercial Service (CCS) Managed Print Services Framework RM6361, Lot 2, in accordance with the terms and conditions of the framework agreement.<br/><br/>Yorkshire Ambulance Service NHS Trust required the continuation of a managed print service to support its operational and corporate functions following the expiry of the existing contract. The CCS RM6361 framework provides a compliant procurement route for the provision of managed print services, enabling contracting authorities to award contracts directly where this represents the most appropriate and economically advantageous option.<br/><br/>The awarded solution retains the majority of the Trust's existing multifunctional device estate while replacing devices that have reached the end of their operational lifecycle. This approach delivers a substantial cost saving for the Trust over the initial three-year contract term compared with the existing arrangement, while maintaining service continuity, reducing implementation risk and supporting the Trust's sustainability objectives through the continued use of existing assets where appropriate.<br/><br/>The contract also provides fixed pricing for the duration of the agreement, enhanced managed service support, automated meter collection, consumables management and proactive device monitoring, ensuring a resilient and cost-effective managed print service for the Trust.<br/><br/>The direct award under CCS Framework RM6361 Lot 2 represents a compliant procurement route that delivers best value, operational continuity and reduced delivery risk while meeting the Trust's business and service requirements.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/07/2026
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
KONICA MINOLTA BUSINESS SOLUTIONS (UK) LIMITED
01132885
Konica House, Miles Gray Road
Basildon
SS14 3AR
UK
Telephone: +44 1268534444
E-mail: bidsandtenders@konicaminolta.co.uk
Fax: +44 1268644344
NUTS: UKH3
Internet address(es)
URL: http://www.konicaminolta.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
252 134.55
GBP
/ Highest offer:
252 134.55
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice for England and Wales
The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
28/07/2026