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Summary

OCID:: ocds-kuma6s-168502
Published by:: The National Library of Wales
Authority ID:: AA0452
Publication date:: 29 July 2026
Deadline date:: 04 September 2026
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The National Library of Wales (NLW) has a long and distinguished history of preserving and providing access to the documentary and cultural heritage of Wales. Through its conservation, preservation, and collections management activities, the Library cares for a diverse range of materials, including archives, manuscripts, books, maps, photographs, and other special collections. As part of its ongoing commitment to improving collection care, increasing efficiency, and ensuring the long-term preservation of its holdings, the Library is seeking to enhance its capacity for the production of archival-quality protective enclosures. The procurement of an automated phase box making machine, or machines, will support the Library’s strategic objective of providing high-quality, cost-effective storage solutions that improve the physical protection and accessibility of collections while reducing manual handling and production times.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SUPPLIES

1 Authority Details

1.1 Authority Name and Address

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of: Scott Waby	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk Electronic access to information: http://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: http://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: The National Library of Wales
Postal Address: Collection Care, Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of: Scott Waby	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Supply and installation of automated box making equipment

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=168502.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	30199500		Box files, letter trays, storage boxes and similar articles
	31219000		Protection boxes
	42900000		Miscellaneous general and special-purpose machinery
	42960000		Command and control system, printing, graphics, office automation and information-processing equipment
	42991000		Paper, printing and bookbinding machinery and parts
	44617000		Boxes
	92500000		Library, archives, museums and other cultural services

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

one Automated Phase box making machine with 3 year maintenance contract with an option to purchase an additional machine.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

LlG26-27/GC_01

4.3 Time Limits

Time-limit for receipt of completed tenders
04-09-2026 Time 12:00

Estimated award date
11-09-2026

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:168502)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

ITT Invitation to Tender - Automated Box Making

Appendix A. Technical Response Template for Automated Box Making equipment

Appendix B. Commercial Response Template for Automated Box making equipment

5.3 Publication date of this notice

29-07-2026

SF 51a

Coding

Commodity categories

ID	Title	Parent category
30199500	Box files, letter trays, storage boxes and similar articles	Paper stationery and other items
44617000	Boxes	Tanks, reservoirs, containers and pressure vessels
42960000	Command and control system, printing, graphics, office automation and information-processing equipment	Miscellaneous general and special-purpose machinery
92500000	Library, archives, museums and other cultural services	Recreational, cultural and sporting services
42900000	Miscellaneous general and special-purpose machinery	Industrial machinery
42991000	Paper, printing and bookbinding machinery and parts	Miscellaneous special-purpose machinery
31219000	Protection boxes	Electrical apparatus for switching or protecting electrical circuits

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

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Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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Replaced documents

There are no previous versions of these documents.

Supply and installation of automated box making equipment

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox