CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Library management system. 1. The University of the Arts London ("UAL is seeking to appoint a capable supplier for the provision and implementation of a Library Management System; and not in addition a Discovery product, to keep future options opens in this fast developing market.

2. It is definitive the solution will be procured as Software-as-a-Service (“SaaS”) to be hosted in a Cloud environment supported by the appointed Contractor, with the capability to manage the following functions:

— bibliographic information;

— catalogue and end user services;

— circulation control;

— RFID self-service;

— acquisitions;

— serials;

— inter-library loans; and

— Provide good management information.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

1. A bond or parent company guarantee may be required for the service(s) being tendered.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

1. As per the information set out in the Invitation to Tender formality.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

1. No special form is required, but the Economic Operator will be required to become jointly and severally responsible for the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

1. Particulars will be detailed in the Invitation To Tender formality.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.

Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

1. The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender. A full list of these criteria can be found here.

2. Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.

3. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.

4. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

1. The objective criteria to be applied and relevant instructions will be communicated after 17:00 hrs on 11.7.2014 to participants in the following documents:

— Pre-Qualification Questionnaire (“PQQ”);

— Output Based Specification (“OBS”) for a Library Management System;

— Evaluation Methodology; and

— Scoring Matrix.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

UAL154052014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

1. All documentation relating to this procurement exercise will be made available in electronic form and managed entirely through the University's online tendering portal - Delta eSourcing (https://www.delta-esourcing.com), supported by BiP Solutions.

2. The first stage of the procurement exercise relates to the “Expressions of Interest” stage and participants must register their details on the Delta eSourcing website.

3. The deadline to complete the online registration process to express an interest as a participant for the University's Library Management System tender is 17:00 hrs on 11.7.2014.

4. Once you have completed the registration process, the information and/or documents relevant for this opportunity are available to download at https://www.delta-esourcing.com/respond/A9TY69BJY5

5. If you are already registered as a user on Delta eSourcing you will not need to register again, simply use your existing username and password.

6. Please note there is a password reminder link on the homepage.

7. Registered users must log in, go to your “Response Manager” tab and add the following Access Code: A9TY69BJY5

8. If you experience any technical difficulties relating to the registration process and/or accessing documents from the tender portal, please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

9. Participants will be able to access and download the following documents from the online tendering portal after 17:00 hrs on 11.7.2014:

— Pre-Qualification Questionnaire (“PQQ”);

— Output Based Specification (“OBS”) for a Library Management System;

— Evaluation Methodology; and

— Scoring Matrix.

10. Participants are required to note the deadline for submitting your electronic response(s) to the documents referred above (5.1.12) is scheduled at 17:00 hrs on 31 July 2014.

11. All participants acknowledge the fact that by responding to the OJEU notice for a Library Management System, the University is not liable for any cost incurred throughout this procurement exercise.

12. If you have any questions in relation to this procurement exercise or the information contained herein, please submit your inquiry using the “Email Buyer” facility within the Delta eSourcing portal (only if you are a registered user) or to the email address listed below:

Ray Lallmahamood (MCIPS), SS(PRAC)

Head of Procurement

University of the Arts London 1 Granary Square, 5th Floor, Granary Building, London N1C 4AA

United Kingdom

T: +44 2075148401

F: +44 2075146095

M: +44 7736055486

E: r.lallmahamood@arts.ac.uk

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Library-management-system./A9TY69BJY5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/A9TY69BJY5

GO Reference: GO-201462-PRO-5713281

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

1. The University of Arts London (“the University”) will exercise a “Standstill Period” of 10 calendar days as a minimum from the point information on the award of the contract is communicated to tenderers.

2. This period is intended to allow unsuccessful tenderers to seek further debriefing from the University before the contract is entered into.

3. Where an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

4. Any such action must be brought promptly and within the time limits as defined in the above Regulations.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice