CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

University Hospitals Morecambe Bay NHS Foundation Trust, Royal Lancaster Infirmary, Ashton Road, Lancaster. LA1 4RP.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

University of Morecambe Bay Hospitals NHS Foundation Trust wishes to select a partner who would during a concession period undertake to develop, finance and manage two car parks at the Trust's main hospital. This is known as the “RLI” and is :

Royal Lancaster Infirmary,

Ashton Rd,

Lancaster

LA1 4RP

United Kingdom

The Strategic Context

The RLI has two principal car parks, both of which are too small to serve the demand. Both are on land owned by the Trust.

One car park adjoins the public adopted highway of Ashton Road, and has 200 surface level spaces available for the use of patients to the hospital. It is 6,100 square metres, but could be enlarged to 7,300 sq.m. by inclusion of an adjoining landscaped area. Presently run on a Pay-&-Display system, the car park is to be converted by the Trust to a barrier-controlled system in July or August 2014. The present annual income is around GBP 300 000, which is expected to rise to GBP 350 000 once the barrier system is operational.

The other car park is accessed from a private hospital roadway, and has 240 surface level spaces reserved for the use of hospital staff. It totals 6,500 sq.m., being a main area of 5,900 sq.m. and a raised subsidiary parking area of 600 sq.m. The car park is barrier controlled, and staff buy permits to use it. The present annual income is around GBP 150 000.

Lancaster City Council as local planning authority has indicated approval in principle to these proposals

Core Requirements

Bidders are invited to offer for a concession to design, finance, construct and operate a multi-storey car park on each of the two sites. The requirements will be detailed in the tender invitation, and will include:

— Public car park capacity to be increased from 200 to 500 spaces,

— A barrier-controlled multi-storey public car park is envisaged with 3 decks above ground level, using the landscaped area as well as the present car park area,

— Staff car park capacity to be increased from 240 spaces to 600 spaces,

— A barrier-controlled multi-storey staff car park is envisaged with 2 decks above ground level,

— Operator to design both car parks and obtain planning permission,

— Operator to finance and manage the car park construction, keeping not less than 50 spaces available for public use at all times on the public car park site. None are needed on the staff car park during construction,

— Site rules during construction period to be agreed with the Trust,

— Operator to specify cost of construction, timing of construction, cost and method of operation, required profit and required concession period,

— Operator to manage the car parks with a courteous helpdesk service during the working day for people in difficulty using the car parks, and a number manned 24/7 for emergencies,

— Operator to repair the car parks and their infrastructure during the concession period, relying on utility supplies provided by the Trust at cost,

— Operator to receive all income from both car parks until cost plus agreed profit has been recouped. Public car park income will be from ticket machines on site, whilst staff income will be collected by the Trust as deduction from salary and passed to the operator,

— Once the cost and agreed profit has been reached during the concession period the income will be split between operator and the Trust at agreed levels,

— Car park charges to be maintained at current levels plus annual inflation, unless otherwise agreed by the Trust,

— The Trust will manage other parking areas on the RLI site, and the Operator's car park management should liaise with the Trust on day-to-day issues,

— Operator to respect the healthcare environment of the site at all times.

Key Business Drivers

1. Cost & speed of construction

2. Concession period required

3. Arrangements for car park management

4. Required profit and offered profit share

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The contracting authority reserves the right to require deposits and/or guarantees and/or bonds and/or any other form of security. Details will be provided in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Further details will be provided in the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

The contracting authority reserves the right to require groupings of bidders to take a particular legal form, a single bidder to take primary liability or each party to undertake joint and several liability. Consortia bids are acceptable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://uhmb.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box;

3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As set out in the PQQ which is available from the address in section I.1

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

(A) The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

(B) The Trust utilises the NHS supplier information database (Sid4Gov) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile on the Sid4Gov as follows:

a) candidates should register on Sid4Gov at https://sid4gov.cabinetoffice.gov.uk by clicking on the Register Organisation tab and select the Supplier button. To continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number. Suppliers who already have a published profile on Sid4Gov must confirm that information is up to date;

ii) candidates should ensure all relevant sections of their NHS Sid4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract.

Where access to Sid4Gov is unavailable, please contact Sid4Gov helpdesk at Telephone:

+44 8452992994

Email: support@nqc.com

Any supplier may be disqualified who does not respond to the following in the requisite manner:

1) Supplying a profile in NHS Supplier Information Database (sid4gov) as part of their PQQ submission.

The Contracting Authority has no influence in relation to the time period involved in the generation of a sid4gov profile, however, it understands that the process can take between 2 to 5 days and that these timescales may vary from country to country.

(C) The contracting authority does not bind itself to accept the lowest or any offer.

(D) The contracting authority is not responsible for any costs incurred by bidders in relation to their participation in this process.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period at the point of information on the decision to award the contract is communicated to bidders in accordance with Regulation 32A of the Public Contracts.

Any bidder wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights as set out in Part 9 of the Public Contracts Regulations 2006.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice