CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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West Berkshire Council |
Council Offices, Market Street |
Newbury |
RG14 5LD |
UK |
Legal Services
Contracts and Procurement Officer |
+44 1635519415 |
msullivan@westberks.gov.uk |
+44 1635519431 |
http://www.westberks.gov.uk
hhttp://www.westberks.gov.uk
www.mytenders.org
www.mytenders.org
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityHome to School Transport Services. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract2 |
II.1.2)
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Main site or location of works, place of delivery or performance
West Berkshire.
UKJ11 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
West Berkshire Council is looking to enter into contracts to provide home to school transport for children attending Brimpton Primary School, Kennet, Theale Green and Trinity Secondary Schools and their Associated Resource Centres and Language and Literacy Unit. Contracts are to be awarded for a period of 3 years, with an option to extend for a further two years. Contracts are for taxis, minibuses, coaches and school buses, and should be operated as closed contracts as detailed on individual lot and contract specifications.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=154670
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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60130000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots Yes
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II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeSee tender document. |
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II.2.2)
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OptionsThe Council may extend the contract duration of any of the contract lots by up to 2 years at its discretion. |
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Provisional timetable for recourse to these options36 |
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Number of possible renewals1 |
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion 01-09-2015 31-08-2018 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
Parent company and/or other guarantees of performance and financial liability may be required by the Council if considered appropriate.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
If the contract(s) is awarded to a grouping of economic operators (e.g. a consortium), the Council reserves the right to require the grouping to form a single legal entity (with appropriate financial guarantees in place) and/or require that each member undertakes joint and several liability irrespective of the legal form adopted.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
The suitability of candidates will be assessed in accordance with Regulations 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the PQQ for further information.
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III.2.2)
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Economic and financial capacity
The suitability of candidates will be assessed in accordance with Regulations 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the PQQ for further information.
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III.2.3)
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Technical capacity
The suitability of candidates will be assessed in accordance with Regulations 56, 57 and 58 of the Public Contracts Regulations 2015. Please refer to the PQQ for further information.
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III.2.4)
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Reserved contracts
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
P462
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 29-06-2015
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 29-06-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender 6
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IV.3.8)
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Conditions for opening tenders
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29-06-2015
12:00 Meeting Room F4, Council Offices, Market Street, Newbury RG14 5LD.
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
1. Applicants must register on the Council's Procurement Portal — http://mytenders.org Once registered candidates will be able to download the tender document.
2. Once an applicant is registered, all communication in respect of this procurement must be submitted via the Procurement Portal.
3. It is the responsibility of each applicant to ensure that it complies with all of the requirements set out in the tender document. Failure to submit a compliant tender response before the response deadline (12:00 on 29.6.2015) will result in exclusion from the procurement process. Applicants are advised to allow adequate time for uploading documents and to dispatch the electronic response via the Procurement Portal well in advance of the deadline to avoid any last minute problems. The postbox closes precisely at the time stated and no late submissions will be accepted.
4. Consortia applications are permitted.
5. Any change in the identity, control of or relationships within an applicant (including any change in the membership of a consortium) or any member of a consortium that occurs after your tender response has been submitted, must be promptly notified in writing to the Council. The Council may, in its absolute discretion, decide that the changes disqualify/preclude the applicant from any further participation in the procurement process. The Council reserves the right to request such further information as it considers reasonably necessary in relation to any change that comes to its attention.
6. The Council reserves the right to disqualify any applicant where, in its absolute discretion, it believes that there is any actual or potential conflict of interest if the applicant takes part in the procurement process and/or should the applicant be successful in this procurement process. Actual or potential conflicts of interest include those that come to the Council's attention other than as a result of you notifying us of those conflicts. All such actual or potential conflicts must be resolved to the Council's satisfaction in order for the Council to consider you remaining as part of the procurement process. Failure to declare any conflict and/or failure to address such conflicts to the reasonable satisfaction of the Council may result in you being disqualified. You accept a continuing obligation throughout the procurement process to notify the Council of any changes, which includes any new actual or potential conflicts arising.
7. Please note that conflicts of interest can include (without limitation):
a. conflicts that arise from professional or personal connections between you or your staff and the Council or any of the Council's staff; or
b. situations where you are connected to multiple tender responses including (without limit) a response in your own name and as a subcontractor and/or as a consortia member.
8. In the event of a dispute as to whether any matter gives rise to an actual or potential conflict the Council's decision is final.
9. Applicants should note that the Council reserves the right to:
a. Cancel this procurement at any stage;
b. Not to award a contract;
c. Accept all or part of any tender unless the applicant/bidder expressly stipulates otherwise;
d. Make any changes it sees fit to the procurement process;
e. Disqualify any applicant found to have misrepresented the facts in relation to its responses to any question within the tender response;
f. Remove and/or amend element(s) from scope of the requirements; and/or
g. Seek clarification or verification from an applicant/bidder at any time during the procurement process (but is under no obligation to do so).
10. In no circumstances will the Council be liable for any costs incurred by applicants associated with this procurement process.
11. During the tender period, tenderers will be required to maintain the tender for a period of 6 months from the date stated for receipt of tender.
(MT Ref: 154670).
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Head of Legal Services |
West Berkshire Council, Council Offices, Market Street |
Newbury |
RG14 5LD |
UK |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The Council intends to incorporate a 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders.
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 28-05-2015 |
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ANNEX B
Information About Lots
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01
Upper Bucklebury — Kennet School |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates 01-09-2015 31-08-2018 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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02
Brimpton — Crookham — Kennet School |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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03
Lambourn — Great Shefford — Newbury — Kennet Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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04
Burghfield — Thatcham — Kennet Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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05
Chieveley — Marlston — Frilsham — Thatcham — Kennet School/Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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06
Midgham — Brimpton Primary School |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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07
Lower Basildon — Upper Basildon — Theale Green School |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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08
Beenham — Bradfield — Theale Green School |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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09
Upper Basildon — Pangbourne — Tilehurst — Theale Green Resources |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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10
Brimpton — Mortimer — Burghfield Common — Theale Green Resources |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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11
Lambourn / Hungerford / Newbury / Thatcham / Padworth — Theale Green Resources |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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12
Various Schools — Theale L.A.L. |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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13
Compton — Hampstead Norreys — Hermitage — Cold Ash — Thatcham — Trinity School / Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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14
Hungerford — Great Shefford — Chaddleworth — Welford — Wickham — Wickham Heath — Easton — Boxford — Snelsmore Common — Trinity School / Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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15
Brimpton — Upper Bucklebury — Ashmore Green — Trinity School / Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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ANNEX B
Information About Lots
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16
Purley — Burghfield — Padworth — Trinity Resource |
1)
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Short Description
See tender document.
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2)
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Common Procurement Vocabulary (CPV)
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60130000 |
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3)
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Quantity or scope
See tender document.
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4)
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Indication about different contract dates36 |
5)
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Additional Information about lots
See tender document.
All contracts for lot(s) will be awarded initially for 36 months, with an option to extend the contract(s) by up to a further 24 months at the Council's discretion.
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