CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Darlington Borough Council

Durham County Council

Gateshead Metropolitan Borough Council

Hartlepool Borough Council

Middlesbrough Council

Newcastle City Council

Northumberland County Council

North Tyneside Council

Redcar and Cleveland Borough Council

South Tyneside Council

Stockton-on-Tees Borough Council

Sunderland City Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

This is a Framework Contract for the Provision and Distribution of Food and General Provisions to NEPO Member Authorities and potentially Associate Members or public bodies within the UK. This Framework Contract is envisaged to operate with a core list of products with all other items offered at a discounted price. The tender is separated in to 4 lots which are:

— Lot 1 — General Provisions and Alcohol;

— Lot 2 — Frozen Food;

— Lot 3 — Meat, Sausage and Poultry;

— Lot 4 — Fruit and Vegetables, Bread and Eggs.

Tenderers are invited to submit bids for 1 or more Lots.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As specified within the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As specified within the tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As specified within the tender documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As specified within the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

As specified within the tender documents.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

9Q5J-7M20VN

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Representative of Gatesheads Legal department.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

IV.3.2) Previous publication(s) concerning the same contract:

yes.

Prior information notice:

Notice number in the OJEU: 2020/S 15-048136 of 10.4.2015.

The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or info@nepoportal.org there are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

This Framework is initially for use by Local Authorities served by NEPO (see website www.nepoportal.org), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Central Government. Full details of the classification of end user establishments and geographical areas is available on: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/906F8B279072390280257C2E004161C0?OpenDocument Establishments within the noted classifications may join NEPO as associate members, a list of current associate members is available on: https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/DB0F9730FA802DF480257D6B004C27D0?OpenDocument NEPO may make this framework available to all current and new associate members.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Supply and Distribution of General Provisions and Alcohol Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 1 — General Provisions and Alcohol has an estimated annual value of 2 515 824 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply and Distribution of Frozen Food. Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 2 — Frozen Food has an estimated annual value of 2 225 226 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply and Distribution of Meat, Sausage and Poultry. Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 3 — Meat, Sausage and Poultry has an estimated annual value of 1 275 364 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Supply and Distribution of Fruit and Vegetables, Bread and Eggs. Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Lot 4 — Fruit and Vegetables, Bread and Eggs has an estimated annual value of 2 057 115 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.

4)

Indication about different contract dates

5)

Additional Information about lots