CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) National Health Service (NHS) Trust

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Appendix 1 of the Specification document provides a full site by site address list.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

On 1.4.2013, the Birmingham Primary Care Shared Services Agency (BPCSSA) Estates team was split between BCHC and NHS Property Services (NHS-PS). As part of this restructure the physical estate and related services were allocated and transferred between the 2 organisations.

With an in-house Estates Department the Trust has established a better understanding of the rationalised estate portfolio. The Trust intends to continue its strategy of centralisation of Estates services and intends to establish robust, safe, efficient and cost effective contracts in order to support the clinical services provided.

It is recognised that the Trust has a duty of care to keep potentially dangerous areas safe for patients, staff and visitors and this includes protecting them from ice and snow.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

For Consortium Bids the Prime Contractor must complete the tender documentation. Other Bidder Members must complete and sign a copy of the Declaration and Eligibility forms. All documents/responses must be received together by the prescribed deadline.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Safety Schemes In Procurement (SSIP) activity has increasingly been able to cut pre-qualification costs and bureaucracy in the supply chain. SSIP is a key route to health and safety pre-qualification concentrating on making cross-recognition of member schemes as effective as possible, and on highlighting the resulting savings to the supply chain.

Holding a valid accreditation, throughout this contract period, to a recognised SSIP member scheme will identify that a recognised independent health and Safety assessment of the successful contractor has been undertaken.

http://www.ssip.org.uk/

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

BCHC-15-0006

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

CEO or CFO, or a delegated authorised officer.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Trust has implemented an e-tendering system which has removed the administrative burdens while submitting bids to the Trust. The system has sped up the contracting process, is more secure and should save time and cost when submitting bids.

Bidders are required to be registered on the Due North procurement system to take part any further in this procurement exercise and to access the Tender Documents and Schedules. Anyone can register and will be notified of any future Trust opportunities. The portal will add you to a pool of suppliers used by several NHS procurement departments throughout the country that use Due North. This gives a registered supplier the chance to bid on other work.

You will need to ensure you register your company details via the suppliers' portal on the Due North system at: www.supplying2nhs.com

Bidders with an existing account should ensure all details are up to date. Should you not register your company details on the Due North E-tendering system you will not be able to proceed.

If you require any technical assistance using Due North, please contact ProContract Support on telephone +44 1670597136 or e-mail support@due-north.com

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Birmingham Community Healthcare NHS Trust (BCHC) will incorporate a minimum 10 calendar day standstill period at the point information regarding the contract award is communicated to the bidders.

Such additional information should be requested from the address in Section VI 4.1 of this notice.

If an appeal regarding the award of the contract has not been successfully resolved the UK Public Contract Regulations 2015 Part 3 — Remedies (chapters 5 and 6) provide for aggravated parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent