CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

A1 Housing Bassetlaw Limited

ACIS Management Ltd

ACIS Properties Ltd

ACIS Development Services Ltd

Ashfield Homes Limited

Ashfield District Council

Leicester Housing Association Ltd

Asra Housing Association Ltd

Bolsover District Council

Cambridge City Council

Charnwood Borough Council

Chesterfield Borough Council

Chesterfield Royal Hospital NHS Foundation Trust

City of Lincoln Council

Community Building Services (CBS) Ltd

Derby City Council

Derby Homes Limited

Derwent Housing Association Ltd

Nottinghamshire Police

Derbyshire Constabulary

Northamptonshire Police

Futures Homescape Limited

Daventry and District Housing

Gedling Homes

Gloucester City Homes

Helena Partnerships Limited

Hinckley and Bosworth Borough Council

Leicester City Council

Mansfield District Council

Metropolitan Housing Trust

Midland Heart Ltd

Newark and Sherwood Homes Limited

North West Leicestershire District Council

Nottingham City Homes Ltd

Nottingham Community Housing Association

Nottingham Trent University

Rockingham Forest Housing Association

Rykneld Homes

South Holland District Council

South Derbyshire District Council

Tuntum Housing Association

Walsall Council

NSAH (Alliance Homes) Ltd

Aster Group Ltd

Aster Communities

Aster Homes Ltd

Aster Living Ltd

Aster Property Ltd

Synergy Housing Ltd

Bournemouth Borough Council

Somer Housing Group Ltd

Somer Community Housing Trust

Shape Housing Association

Curo Enterprise Ltd

Curo Choice

Redland Housing Association Ltd

Elim Housing Association

Elim Housing Service

Housing Solutions Ltd

Knightstone Housing Association Ltd

Merlin Housing Society Ltd

Selwood Housing Society Ltd

Silcoa Ltd

Shepherds Bush Housing Association Ltd

Solon South West Housing Association Ltd

Sovereign Housing Association Ltd

Stroud District Council

Coastline Housing

DCH Group

East Devon District Council

Magna Housing Group Limited

Magna Housing Association

Magna West Somerset Housing Association Limited

Charter (S.W.) Limited

North Devon Homes Limited

Ocean Housing Ltd

Ocean Services Ltd.

Gilbert & Goode

Taunton Deane Borough Council

Teign Housing

United Housing Association

Bristol Community Housing Foundation Ltd

Tarka Housing

Westcountry Housing Association Limited

Horizon Homes Limited

Yarlington Homes

Yarlington Property Management (DLO)

Aldwyck Housing Group

Lea Valley Homes

Connect Property Services Limited

Lea Valley Developments Limited

Aldwyck East Housing Association Limited

Aldwyck Company (Shefford) Limited

CAMCAT Housing Association

Black Country Housing Group Limited

Cadwyn Housing Association Limited

Calico Homes Limited

Carmarthenshire County Council

Circle Anglia Limited

The Community Housing Group Limited

Wyre Forest Community Housing Limited

Wyre Forest Sheltered Housing Limited

Vestia Community Trust

Wyre Forest Land Company Limited

Oakleaf Commercial Services Limited

Cymdeithas Tai Cantref Limited

Cynon Taf Community Housing (2007) Limited

Festival Housing Limited

Festival Property Care Ltd

Worcester Community Housing Limited

Heantun Housing Association Limited

Herefordshire Housing Limited

Enterprise Herefordshire Limited

Stonewater Limited

Stonewater (2) Limited

Stonewater (3) Limited

Stonewater (4) Limited

Stonewater (5) Limited

Stonewater Commercial Limited

Stonewater Funding plc

Stonewater Procurement Limited

Friendship Care & Housing Limited

Longhurst and Havelok Homes Limited

Spire Homes (LG) Limited

Newydd Housing Association (1974) Limited

Pennaf Limited

Clwyd Alyn Housing Association Limited

Ty Glas Housing Society Limited

Offa Limited

Tir Tai Limited

PenAlyn Limited

Rugby Borough Council

Sandwell Metropolitan Borough Council

Severnside Housing

Shropshire Housing Limited

Meres and Mosses Housing Association Limited

South Shropshire Housing Association

Total Response Ltd

Solihull Community Housing Limited

St Basils

Tai Calon Community Housing Limited

Trident Housing Association Limited

Two Rivers Housing

Two Rivers Developments Limited

Two Rivers Initiatives

Watford Community Housing Trust

(The) Wrekin Housing Trust

Aspire Housing Ltd

Enterprising Futures Ltd

The Realise Foundation

Brunelcare

Family Housing Association (Wales)

Castle Housing Association

Stafford & Rural Homes Ltd

Welwyn Hatfield Community Housing Trust

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Construction consultancy services. Construction project management services. Construction management services. Supervision of building work. Building-inspection services. Quantity surveying services. Health and safety consultancy services. Client Representatives are required to undertake a range of duties representing CHIC and EEM's members in their relationship with Main (Managing) Contractors and other parties in the construction of new homes. Projects will involve a range of standard house types including homes, (flats, houses, bungalows etc.) for social / affordable rent, shared ownership, market rent, for outright sale, or a combination of these and other tenures and property types and ancillary buildings which may be retail, commercial, mixed use or specialist in type or nature. The scope of the service may also include the role and services of Principal Designer under the Construction Design and Management Regulations 2015 in relation to individual projects and to act as the Client's CDM compliance advisor in relation to such projects under those Regulations.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The successful manufacturers may be required to provide a performance bond or parent company guarantee. Full details of requirements will be set out in the invitation to tender and contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details of the financing conditions and payment arrangements will be set out in the invitation to tender and contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Jointly and Severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Under the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice the successful economic operators appointed and their supply chain will be required actively to participate in the achievement of social objectives relating to participation in skills, development, employment and training programmes in the localities within which the construction of new build housing is to be undertaken (including programmes of targeted recruitment and training) in accordance with the employment and skills strategy documentation contained in the Invitation to Tender which will be issued and to provide other value added contributions in order to support community programs promoted by the Contracting Authority and all Authorised Users (as defined in VI.3) below). Accordingly, contract performance conditions will be included in the Contract(s) to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice and may relate in particular to secondary considerations in accordance with Regulation 70 of the Public Contract Regulations 2015.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The information and formalities set out in Directive 2014/24/EU and Regulations 56 to 64 of the Public Contracts Regulations 2015, as set out in the PQQ. The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4) of this contract notice.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CHICEEM04

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The Contracting Authorities consider that this opportunity may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the Framework Agreements will be awarded on the basis of the most economically advantageous tender.

This Contract Notice has been published by Central Housing Investment Consortium Limited (‘CHIC’) and Efficiency East Midlands Limited (‘EEM’) on behalf of their members and the other organisations described below as being Authorised Users. CHIC and EEM are each incorporated as companies limited by guarantee. The Framework Agreements being procured by the procurement exercise begun by publication of this Contract Notice will be entered by CHIC and EEM as the Contracting Authorities which will have undertaken and completed that procurement exercise. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to CHIC and EEM.

CHIC and EEM are combining their separate requirements for the purpose of the procurement exercise commenced by publication of this Contract Notice. CHIC and EEM have jointly appointed Ark Housing Consultancy LLP to conduct the procurement exercise begun by publication of this Contract Notice, but neither organisation will be jointly or severally liable for the other during the conduct of the procurement exercise begun by publication of this Contract Notice and/or under the Framework Agreements to be awarded. CHIC and EEM will award Framework Agreements only in their own name and only on behalf of their own members (Existing, Future, or Participants as defined below).

The current members of CHIC and EEM are detailed in Annexe A. All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and Authorised Users entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreements being advertised by this Contract Notice (in addition to CHIC and EEM) and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are:

1 Any current CHIC and EEM Member — being an organisation which is a member of CHIC or EEM at the date of this Contract Notice and being one of the organisations identified in Annex A; and

2 Any Future Member of CHIC or EEM — being a local authority i.e. County, Metropolitan (City), District, Borough Council or a Unitary Authority in England and Wales, any Arm's Length Management Organisation (‘ALMO’) or any statutory replacement or successor organisation managed by such local authority under a Management Agreement under Section 27 of the Housing Act 1985 (or subsequent legislation) or a Registered Provider (under the Housing and Regeneration Act 2008 or subsequent legislation) (and/or (in the case of EEM) is any NHS Trust or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation) and in all cases being an organisation which has applied to join and has joined CHIC or EEM as a member in accordance with the constitutional documents of CHIC or EEM and in respect of which such organisation notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise begun by publication of this Contract Notice that such organisation is an Authorised User. Future CHIC or EEM Members may include consortia made up of organisations which would themselves individually be a Future CHIC or EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control that special purpose vehicle; and

3 A CHIC or EEM Participant — being an organisation which is neither a current CHIC or EEM Member (as defined at 1 above) nor a Future Member of CHIC or EEM (as defined at 2 above) based within England and Wales which owns and/or maintains/manages housing stock in one or more geographic area in which it operates and is a local authority i.e.. a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm's Length Management Organisation ("ALMO") or any statutory replacement or successor organisation managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a Registered Provider under the Housing and Regeneration Act 2008 (or subsequent legislation) (and (in the case of EEM) is any NHS Trust or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation) and which is itself a Contracting Authority for the purpose of the Public Contracts Regulations 2015 and in respect of which organisation notice has been given by CHIC or EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, CHIC or EEM Participants may include consortia made up of organisations which would themselves individually be a CHIC Participant or an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.

Details of the Members of CHIC and EEM at the date of this Contract Notice and the current Authorised Users can be obtained from the following website address www.chicltd.co.uk and www.efficiency-em.co.uk

For the purpose of this Notice, the geographical area of local authorities and the names of those authorities are identifiable by reference to the DirectGov website at www.gov.uk

A full list of all current registered providers can be found at www.homesandcommunities.gov.uk

Reference to legislation in this Contract Notice includes successor and/or replacement legislation. CHIC and EEM reserves the right not to award any Framework Agreements at the end of the procurement exercise begun by publication of this Contract Notice or to award only part of parts of the proposed works and reserves the right not to award any 1 or more Lot.

The Authorised Users will have requirements predominantly within the West and East Midlands, East of England, Wales, the South West and South East of England but not exclusively so and may in the future have requirements in other parts of England and Wales. Authorised Users in other parts of England and Wales may also access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice. The successful economic operators may therefore expect the Framework Agreements to be awarded at conclusion of this procurement exercise to be operated and implemented throughout England and Wales.

CHIC and EEM operate a range of existing supply chain arrangements with which successful economic operators will need to interface and will also be required to work with and interface with consultants (Architects, Employers Agents Principal Designers and CDM Advisors) and contractors and OSM suppliers procured as part of the wider CHIC and EEM new build solutions package.

Framework Agreements may be awarded on a multi client as well as a single client basis with the facility for Authorised Users to join both.

Organisations expressing interest and receiving PQQ documents should be aware that TUPE legislation may apply to the arrangements which are being advertised by this Contract Notice (as explained in the PQQ documents); CHIC and EEM for themselves and all Authorised Users express no view or opinion about whether TUPE legislation will or will not apply and all organisations expressing interest in response to publication of this Contract Notice and selected to be invited to tender must take their own legal and other relevant advice at all Stages.

The Lotting Strategy adopted by CHIC and EEM is explained in the procurement documents.

CHIC & EEM reserve the right to amend the procurement documents prior to issuing the ITT for whatever reason and in response to comments and observations received from interested economic operators.

The Call Off Contracts to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of this Contract Notice may extend for a duration of up to 2 years beyond expiry of the 4 year term of the Framework Agreements.

Economic operators interested in the opportunity being advertised by this Contract Notice should note that a Bidders Day will be held (for those economic operators who have succeeded at PQQ stage) on Wednesday 22.7.2015 in the afternoon (exact location and time still to be confirmed). Those economic operators who are successful at PQQ assessment stage will be notified by no later than Monday 20.7.2015 but at this stage all economic operators should note the date and time of the proposed Bidders Day.

Economic operators should also note that the procurement documents will contain the opportunity for bidders to express interest in working in areas other than the geographical areas within the Lots described in the procurement documents.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Construction-consultancy-services./389ZM63DE9

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/389ZM63DE9

GO Reference: GO-201569-PRO-6665962.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract(s) to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within thirty days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract(s) have not been entered into the court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract(s) have been entered into the court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ‘ineffective’.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

This Lot covers the provision of client representative services within the Central West England region including Gloucestershire (including Bristol), West Midlands, Warwickshire, Staffordshire, Worcestershire, Shropshire, Herefordshire and Oxfordshire.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The number of consultants anticipated to be appointed to the framework for this Lot is 5 to 20.

4)

Indication about different contract dates

5)

Additional Information about lots

The maximum number of consultants to be invited to tender for this Lot will be 30.

ANNEX B

Information About Lots

1)

Short Description

This Lot covers the provision of client representative services within the Central East of England region including Northamptonshire, Derbyshire, Lincolnshire, Nottinghamshire, Leicestershire, Rutland and Cambridgeshire.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The number of consultants anticipated to be appointed to the framework for this Lot is 5 to 20.

4)

Indication about different contract dates

5)

Additional Information about lots

The maximum number of consultants to be invited to tender for this Lot will be 30.

ANNEX B

Information About Lots

1)

Short Description

This Lot covers the provision of client representative services within the South and Mid Wales region including Monmouthshire, Newport, Cardiff, Bridgend, Neath Port Talbot, Swansea, Rhondda Cynon Taf, Merthyr Tydfill, Caerphilly, Blaenau Gwent, Torfaen, Pembrokeshire, Carmarthenshire, Powys and Ceredigion.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The number of consultants anticipated to be appointed to the framework for this Lot is 5 to 20.

4)

Indication about different contract dates

5)

Additional Information about lots

The maximum number of consultants to be invited to tender for this Lot will be 30.