CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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The Police and Crime Commissioner for Essex |
Hoffmanns Way |
Chelmsford |
CM1 1GU |
UK |
Kat Tancock |
+44 1474366650 |
55911@kent.pnn.police.uk |
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www.EssexPolice.co.uk
www.kentpolice.bravosolution.co.uk
www.kentpolice.bravosolution.co.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authorityProvision of Force Medical Officer for Essex Police. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract25 |
II.1.2)
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Main site or location of works, place of delivery or performance
County of Essex.
UKH3 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The Police and Crime Commissioner for Essex is seeking tenders from companies who are able to provide a Force Medical Advisor to Essex Police. Duties will include the following:
1) Professional, clinical guidance and support to the Occupational Health Team.
2) Regular medical reviews for a range of circumstances, such as long term sickness absence, ill health or pre-employment medicals.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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85000000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeTwo sessions per day, three days per week for up to 52 weeks per year.
Contract to be awarded for 2 years, with an option to extend for a further 2 years, renewable annually.
The estimated contract value has been calculated using two years historical data and represents an estimate of the value for the full 4 years term if both available extensions are taken up. |
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630 000 GBP |
II.2.2)
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Options |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
A performance bond and/or a parent guarantee may be required.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
As detailed in the tender document, payment will be in pounds sterling and will be made my means of electronic transfer.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
Joint and several liability.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure). 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
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III.2.2)
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Economic and financial capacity
Interested parties are required to complete the tender document published on the BravoSolution website. This includes submission of two (2)years audited accounts (including holding company of applicable), name and address of bankers (if requested) insurance details and other information as set out in the tender documents. A credit reference agency check will also be undertaken.
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III.2.3)
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Technical capacity
Interested parties are required to complete the ITT published on the BravoSolution website. Within the ITT, interested parties may be asked to evidence the following, but not be limited to: 1) Company organisation details. 2) Details of quality procedures and accreditation. 3) Project specifics.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? Yes
Whilst an MFOM is preferred, an AFOM, under the direct supervision of an MFOM, may still be considered. Bidders will be required to evidence that this would meet the requirements. Please see Tender Document. |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?
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Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate |
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Objective criteria for choosing the limited number of candidates
Tenderers will need to demonstrate but not be limited to legal entity and trading history, economic and financial standing, technical capacity and ability.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
2015/024/KT
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 21-07-2015
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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21-7-2015
12:00
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
The Police and Crime Commissioner for Essex intends to use an eTendering system in this procurement exercise. The tender and supporting documents must be priced in pounds sterling and all payments made under the terms of contract. The Contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts. Interested Parties wishing to be considered for appointment as a provider of these supplies should submit an ITT in compliance with the instructions and within the prescribed deadline. All discussions, correspondence and all meetings will be conducted in English. Applicants should note that the use of a framework is not compulsory by any police authority or other law enforcement agency. The Commissioner and all other UK Police Forces and Law enforcement agencies and their statutory successors and organisations created as a result of reorganisation or organisational changes. Law enforcement agencies include the Home Office, a Police and Crime Commissioner (Formally the Police Authority) established under section 3 of the Police Act 19996; a Police authority established under section 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board; the Home Office); and all non-geographic police forces and other law enforcement agencies shown at http://police.uk/forces.htm. The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender. The Freedom of information Act (FOIA) applies to the contracting authority. If any supplier considers that any information supplier by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests be examined in light of exemptions provided for in the Act.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
The Royal Courts of Justice |
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London |
WC2A 2LL |
UK |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
The Police and Crime Commissioner for Essex will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 1 month).
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 12-06-2015 |
ANNEX A
Additional Addresses and Contact Points
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II)
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Address and contact points from which specifications and additional documentation may be obtained
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III)
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Address and contact points to which Tenders/Requests to Participate must be sent
The Police and Crime Commissioner for Essex |
c/o Procurement Services |
Northfleet |
DA11 8BD |
UK |
Kat Tancock
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+44 1474366650 |
kat.tancock@kent.pnn.police.uk |
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www.kentpolice.bravosolution.co.uk |
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