CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Multimedia equipment. Mobile telephones. The British Museum is looking for a supplier to provide on a monthly lease basis or outright purchase model portable, easy to use Mobile Devices that the British Museum will hire out to visitors to support their visit around the permanent galleries and for selected special temporary exhibitions.

The British Museum will request candidates in the Invitation to Tender documentation to price for lease and / or outright purchase options for the Mobile Devices. The British Museum shall decide at Contract Award stage which of the purchasing models represents best value. Please study the Specification to ensure that you are able to meet the British Museum’s requirements.

Prospective candidates should particularly note the following requirements of the Specification for the Mobile Devices:

Operating System: Android 4.4 or equivalent.

Screen size: 4.5" minimum diagonal; 6” maximum diagonal.

Memory: minimum 32GB to accommodate all languages, either built in the device or added with an SD card. RAM minimum 1.5 GB.

WiFi: required for over the air updates to software, content and analytics download.

Battery Capacity: should require no more than 1 recharge per day assuming up to 3 hires per device per day of 2-4 hours each between 10:00 to 17:30.

The project is due to launch to the public on 1.12.2015. This initiative is a development to the current project (ending on 1.12.2015), in which the Museum presently uses smartphone devices as Multimedia guides for some of its special temporary exhibitions and audio visual devices for its permanent galleries. For this new procurement, we require cost-effective Mobile Devices that will provide the functionality we require without sacrificing on customer experience.

The British Museum will be developing the content and leading the interface design and software development. It will manage the hire of and revenue collection from the Mobile Devices in-house. In addition to the Mobile Devices themselves, we wish the successful candidate to provide supporting accessories including charging racks, headphones and lanyards. The British Museum may also require the successful candidate to provide occasional ad hoc integration expertise for the software and content on the Mobile Devices. The successful candidate will also provide on-going support and maintenance of the Mobile Devices for the duration of the contract.

The number of Mobile Devices required for the permanent galleries is 1 000. A forecast of the number of Mobile Devices that the British Museum will require each month will be included in the Invitation to Tender document.

The Specification of the Mobile Devices that the British Museum will require for launch (December 2015) is detailed in the Invitation to Tender document, and is comparable to those offered by consumer smartphones on the market at this time.

The British Museum will also require the provision of Mobile Device Management (MDM) system software to enable on-demand updates to be made to application software and to the operating system. Such requirement is essential to continually provide the British Museum visitors with the best multimedia guide experience the market has to offer.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Any deposits or guarantees that may be required are stated in the Invitation to Tender document.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Lease and / or purchase options that may be required are stated in the Invitation to Tender document.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Liquidated damages for delivery and performance failure may be required and are stated in the Invitation to Tender document.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.

Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.

Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The justification and criteria for short-listing economic operators to be invited to tender is available in the Pre-Qualification Questionnaire.

Pre-Qualification Questionnaire (PQQ) is to be completed and returned by the deadline stated in IV.3.4. Please email sdavies@thebritishmuseum.ac.uk for the PQQ. Failure to complete and return a PQQ will disqualify an economic operator. Economic operators should note that the British Museum reserves the right to cancel this procurement at any stage. There is no obligation for the British Museum to award a contract. Economic operators are liable for all their costs of tendering and any other costs associated with participating in this procurement.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

BM/15/029

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

Pre-Qualification Questionnaire (PQQ) is to be completed and returned by the deadline stated in IV.3.4. Please email sdavies@thebritishmuseum.ac.uk for the PQQ. Failure to complete and return a PQQ will disqualify an economic operator. Economic operators should note that the British Museum reserves the right to cancel this procurement at any stage. There is no obligation for the British Museum to award a contract. Economic operators are liable for all their costs of tendering and any other costs associated with participating in this procurement.

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=145992441

GO Reference: GO-2015619-PRO-6699096.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice