CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Organisations involved in providing or managing social Housing (Viz. Scottish Local Authorities and other Registered Social Landlords) whose properties are located with the boundary of any Scottish Local Authority

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

Execution		Design and execution
Execution, by whatever means

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Solar panels. Solar photovoltaic modules. Solar installation. Solar panel roof-covering work. Solar energy. Wheatley Group is about to embark on an exercise to procure the contracts through which the long term service provision of ‘Roof Rent’ or purchased installed solar photovoltaic (PV) systems on residential and commercial properties owned by members of the Wheatley Group, shall be procured.

It is envisaged that an estimated 8000 house type properties may have Solar PV fitted in the initial call off from this framework. This will provide the tenant with the use of the electricity generated for free, thereby reducing the tenant's fuel bill. This is a measure to reduce fuel poverty and help our tenants.

It is envisaged that there shall be further call offs from the framework to ensure as much of the Groups stock has Solar PV as possible. This framework shall also be offered to other Housing providers if they wish to utilise it.

Wheatley Group wishes to appoint one solar PV supplier per Lot.

Lot 1: Under the fully funded option: each call off would be a 20year contract which would include Design, Install operate & maintain, whereby the provider on the framework would be registered for the FIT and Export tariff.

Lot 2: In this option, we would look for each call off to award a contract where the provider Supply's and installs & maintains the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.

Within the ITT the Tender evaluation ratios will be

Lot1 Fully funded: 100 % quality

Lot 2 Supply & Install 70 % Cost 30 % quality

The initial call off of 8000 would be expected to start on site as soon as possible (estimated March 2016)

The contracting authority is acting as a central purchasing body for all current and future contracting authority subsiduary compnaies and aslo for other organisations involved in providing or managing social housing (viz. Scottish Local Authorities and other Registered social Landlords whose properties are located within the boundary of any Scottish Local Authority.

The principal site or location of the works is the area contained within the City of Glasgow (NUTS Code UKM 34. Other Likely locations for projects are East Lothian and Midlothian (NUTS Code UKM23), Edinburgh (NUTS Code UKM25). By Exception projects may be located outwith these areas but within the Boundary of mainland Scotland.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Details will be set out in the contract documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details will be set out in the contract documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability. If a Successful economic operator is a consortium, the contracting authority shall require each consortium member to be jointly and severally liable for all obligations under the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The successful economic operator and its supply chain will be required to assist in the achievement of the contracting authority's social and environmental objectives. Accordingly, economic operators should be aware that the contract performance conditions and evaluation criteria will include social and environmental considerations. Details will be set out in the contract documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with all the offences listed in Article 45(1) to 52 of Directive 2004/18/EC (implemented as Regulation 23(1) to 29 of the Public Contract Regulations (PCR) 2012 in the UK) and all of the professional misconducts listed at Article 45(2) to 52 of Directive 2004/18/EC (see also Regulation 23(2) to 29 in the PCR 2012) to the decision of whether an applicant is eligible to be invited to tender.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 to 29 lists.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The contracting authority will score responses to the Pre-qualification questionnaire in accordance with the methodology set out therein in order to identify the ranking of applicants. The five organisations / consortia who have achieved the highest scores (subject to a minimum score of 60) will be invited to tender.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

RGN001-297

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The Pre-qualification questionnaire must be completed and submitted electronically using the delta esourcing web portal.

Applicants must read through the instructions and follow the process to respond to this opportunity.

The information and documents for this opportunity are available on https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Solar-panels./34D5HH8WT5

You must register on this site to respond to the opportunity.

The deadline for submitting your completed Pre-qualification questionnaire is 27th July 12:00 noon. Please ensure you allow plenty of time to upload your documents when responding to this invitation prior to the closing date and time.

If you experience technical difficulties please contact the Delta Esourcing helpdesk on +4408452707050 or email helpdesk@delta-esourcing.com

The contracting authority reserves the right not to award any contract as a result of the procurement process and in such an event will not be liable for any costs incurred by any party.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Solar-panels./34D5HH8WT5

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/34D5HH8WT5

GO Reference: GO-2015625-PRO-6719296.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum of a 10 calendar day standstill period once the award of the contract is communicated to tenderers. This period allows unsuccessful tenderer to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and this information must be provided within 15 days of this written request being received. Such additional information should be requested from the address in 1.1 if an appeal regarding the award of contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) provided for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 30 days).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Within the fully funded Lot it is expected that the provider will fully fund the supply, installation, maintenance and operation of the solar PV panels. The provider shall get the FIT and Export tariff. The tenant shall receive the use of the electricity generated.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

There shall be a single provider per Lot.

ANNEX B

Information About Lots

1)

Short Description

In this option, we would look for each call off to award a contract where the provider will Supply, install & maintain the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

There will be a single provider per Lot.