Voluntary ex ante transparency notice
Directive 2009/81/EC
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, Land Equipment Armoured Vehicles Programmes — In-Service Platforms Programme
MOD Abbeywood, Spruce 0a, #1122
Bristol
BS348JH
UK
Contact person: Adam Hodson
Telephone: +44 3067987844
E-mail: DESLEAVP-ISP-Comrcl-Offr3b1@mod.uk
NUTS: UKK11
Internet address(es)
Main address: http://defenceintranet.diif.r.mil.uk/Pages/MODHome.aspx
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of 84 Vehicle Emergency Lighting Systems (VELS) and Initial Spares Provisions for the Viking Vehicle Fleet.
Reference number: AVPISP/00127
II.1.2) Main CPV code
35113300
II.1.3) Type of contract
Supplies
II.1.4) Short description
A contract for the supply of (x)84 Vehicle Emergency Lighting Systems (VELS) and an initial spares provisions pack for the Land Equipment's Viking Fleet.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
200 000.00
GBP/ Highest offer:
350 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK15
Main site or place of performance:
Wiltshire CC.
II.2.4) Description of the procurement
Contract for the supply of (x)84 Vehicle Emergency Lighting Systems (VELS) and an initial spares provisions pack for the Land Equipment's Viking Fleet.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation:
Reason for Award: The Armoured Vehicles Programmes — In Service Platforms Team, part of the UK Ministry of Defence (MoD), intends to place a contract with AeroGlow Int Limited to purchase 84 Vehicle Emergency Lighting Systems (VELS — also known as the Hatch Lighting and Orientation (HaLO) escape lighting system) and an initial spares pack for the Viking vehicle fleet. It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Article 28(1)(e) of Directive 2009/81/EC of the European Parliament and of the Council (Regulation 16(1)(a)(ii) of the UK Defence and Security Public Contracts Regulations 2011).
Justification for Non-Competitive Decision: This is for technical reasons and reasons connected with with the protection of exclusive rights. VELS is an essential safety modification in use by other British Army Armoured and Protected Mobility Fleets. AeroGlow Int Limited is the holder of a patent for the VELS. No licences have been granted to any party, including the MoD, to obtain this intellectual property necessary to carry out the design or manufacture of this System. In addition, adopting a System with the same capability and configuration as the VELS fitted to other Armoured and Protected Mobility vehicles is a critical safety requirement. An alternative system with different characteristics would be incompatible with the existing emergency egress training (documented and procedures), equipment and maintenance procedures which will lead to substantial and disproportionate difficulties in maintaining the safe and effective operation of the British Army Armoured and Protected Mobility Fleets.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
25/05/2016
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
AeroGlow Int Ltd
Unit 8, Paxton Business Centre, Whittle Road, Wiltshire
Salisbury
SP2 7YR
UK
NUTS: UKK15
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201661-DCB-8294294.
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, Land Equipment, Armoured Vehicles Programmes — In-Service Platforms Programme
MOD Abbeywood, Spruce 0a, #1122
Bristol
BS34 8JH
UK
Telephone: +44 3067987844
E-mail: DESLEAVP-ISP-Comrcl-Offr3b1@mod.uk
VI.5) Date of dispatch of this notice
01/06/2016