CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The work will consist of carrying out void property works and responsive repairs to those areas identified below. Works will be priced using the NHMF Schedule of Rates 6.3 with tendered adjustment.

Works will/can also include for the gas and Airsource servicing to those properties.

Works orders will be produced by Cottsway staff using an MIS computer system with a contractor's portal used to communicate this with the contractor.

All works must be carried out in strict accordance with the contract for costs, time-scales, materials and workmanship. Strict contract monitoring will be in place with KPI's to ensure standards are met/maintained.

The required works will be split into lots for geographic area and work required.

The required work will consist of Responsive repairs service (to include out of hours) and void property works Servicing (Gas and Airsource).

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The contracting authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. these will be defined within the tender documents.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

These will be defined within the tender documents.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

These will be defined within the tender documents.

III.1.4)

Other particular conditions to which the performance of the contract is subject

These will be defined within the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 57 — 62 of Directive 2014/24/EC of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Criteria and scoring found within project PQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

OOA-2016/17/18

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

A1-Responsive repairs service (to include out of hours) and void property works to Gloucestershire (excluding Cirencester) and Worcestershire.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to 380 properties located within Gloucestershire (excluding Cirencester) and Worcestershire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A2-Responsive repairs service (to include out of hours) and void property works to Wiltshire.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to 120 properties located within Wiltshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A3-Responsive repairs service (to include out of hours) and void property works to Cirencester.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to 38 properties located within Cirencester.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

A4-Responsive repairs service (to include out of hours) and void property works to all properties within the tender.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to all 538 properties included within the tender.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

B1- Servicing for Gas and Airsource heating systems to Gloucestershire (excluding Cirencester) and Worcestershire.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to 380 properties located within Gloucestershire (excluding Cirencester) and Worcestershire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

B2- Servicing for Gas and Airsource heating systems to Wiltshire.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to 120 properties located within Wiltshire.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

B3- Servicing for Gas and Airsource heating systems to Cirencester.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

This will be to 38 properties located within Cirencester.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

B4- Servicing for Gas and Airsource heating systems to all properties within the tender.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

B4- Servicing for Gas and Airsource heating systems to all properties within the tender.

4)

Indication about different contract dates

5)

Additional Information about lots