CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The provision of Occupational Health Services for Canterbury Christ Church University

Canterbury Christ Church University is looking to appoint a provider to deliver an Occupational Health Service (OHS) that supports the University in meeting legislative requirements and maintaining a duty of care to staff, ensuring fitness to work of staff, promoting physical and mental wellbeing amongst staff to optimise attendance, engagement, resilience and performance.

The OHS provider will support staff with illness or other medical or health requirements and assist in the prevention of health-related problems amongst the University's staff as a result of their activities, providing guidance and signposting for the treatment of any such problems. OHS will provide advice to managers about the reasonable long or short term adjustments that can be made; and support employees who as a result of injury, new or pre-existing health problems find that they are not able to fulfil the remit of their role, either in the short or long-term. Furthermore, the OHS provider is required to be a conduit in providing advice that facilitates early intervention of services delivered through the core NHS remit. This may include liaison with GP's and other health practitioners with the employees express consent.

The OHS provider will help the University to reduce levels of sickness absence, identifying trends in work-related absence and prioritising and tackling significant health and wellbeing-related issues.

The provider will provide advice on a range of work-related issues. Significantly it will bring to the attention of the University relevant work-related health requirements, topics and themes so as to inform the review, development and implementation of appropriate occupational health and wellbeing interventions.

The service will be provided to all staff employed by the University. Services, if not provided on site, must be available within a reasonable radius (no more than 60 minutes' drive) of the 3 main campuses at Canterbury, Medway and Broadstairs.

The Provider shall be required to develop a good understanding of the University's objectives and tasks, as well as the environmental and work-related health risks particular to its staff, working in partnership with relevant university departments.

The Provider shall have a clear process in place both for monitoring and assuring the quality of its service and for dealing with customer complaints. The Provider shall be required to meet minimum response and turnaround times for the provision of OH services, including appointments. The Provider shall be expected to be proactive in keeping the University informed on progress in delivering activities against response and turnaround times, including providing early warning of any potential exceptions. Minimum requirements shall be agreed with the University, but are likely to be:

— Post-offer assessments for staff should be sent to the employee within 2 working days (48 hours) of receipt of instruction from the University and return report to the University within 2 working days (48 hours) of receipt from employee;

— For appointments with an Occupational Health Advisors (OHA), inform the University and the individual of the appointment date within 2 working days (48 hours) of referral and hold the appointment within 5 working days of informing the University and the individual;

— For appointments with an Occupational Health Physician (OHP), inform the University and the individual of the appointment date within 2 working days (48 hours) of referral and hold the appointment within 7 working days of informing the University and the individual;

— Administration of immunisations/vaccinations within five working days of the referral/request;

— OHA/OHP reports to be emailed to the University within 2 working days (48 hours) of the appointment taking place.

The Provider shall ensure that any services carried out meet the requirements of all relevant legislation, regulations, guidelines and standards current at the time of delivery. This includes the HEOPS guidance for higher education standards, which is applicable to these services.

Contract Duration

The contracts will be awarded on or after 1.9.2016 and shall continue for 3 years. The University also reserves the option to extend the initial 3 year term for a further 2 years, which will be agreeable annually based on the supplier's good performance.

There is also currently a separate provision in place for the Occupational Health Services to students in Health, Wellbeing and Education programmes at Canterbury Christ Church. The University reserves the right to include this provision within this contract. This would be dependent on the successful supplier being able to demonstrate that they can deliver the student services in a cost effective and professional way. This decision will only be made once the University have completed its current review of the Student Occupational Health provision.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CCCU-0014

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice