Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gatwick Airport Limited
5th Floor, Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
UK
Telephone: +44 1293501471
E-mail: steven.firth@gatwickairport.com
NUTS: UKJ24
Internet address(es)
Main address: www.gatwickairport.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Personnel-and-payroll-services./63AK722VRH
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: airport
I.5) Main activity
Other: airport
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
13538 — HR System and Payroll Services.
Reference number: 13538
II.1.2) Main CPV code
79631000
II.1.3) Type of contract
Services
II.1.4) Short description
HR System and Payroll Services:
GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time and Attendance, Talent and Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage and Creation. The system must be customisable by GAL and be mobile compatible.
Outsource payroll services:
In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c. 2 800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ24
Main site or place of performance:
West Sussex.
II.2.4) Description of the procurement
HR System and Payroll Services:
GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time and Attendance, Talent and Succession, Expenses, Reward, Case Management, Organisation Charts, Document Storage and Creation. The system must be customisable by GAL and be mobile compatible.
Outsource payroll services:
In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c. 2 800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
A period or periods not exceeding 24 months in total at the sole discretion of GAL.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All requirements will be listed in the pre-qualification document which can be downloaded from eDelta.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
Project Time-scales.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/06/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/07/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Personnel-and-payroll-services./63AK722VRH
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/63AK722VRH
GO Reference: GO-201668-PRO-8327571.
VI.4) Procedures for review
VI.4.1) Review body
Gatwick Airport Limited
5th Floor, Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
UK
Telephone: +44 1293501471
VI.4.4) Service from which information about the review procedure may be obtained
Gatwick Airport Limited
5th Floor, Destinations Place, Gatwick Airport
London-Gatwick
RH6 0NP
UK
Telephone: +44 1293501471
VI.5) Date of dispatch of this notice
08/06/2016