Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Genesis Housing Association Limited
IP31241R
Atelier House, 64 Pratt Street, Camden
London
NW1 0DL
UK
Contact person: Lorraine Taylor
E-mail: lorraine.taylor@genesisha.org.uk
NUTS: UKI
Internet address(es)
Main address: www.genesisha.org.uk
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/35281
I.1) Name and addresses
Genesis Housing Association
London
NW1 0DL
UK
E-mail: lorraine.taylor@genesisha.org.uk
NUTS: UKI
Internet address(es)
Main address: www.genesisha.org.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
N/A.
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16359&B=OGC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16359&B=OGC
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
De-centralised Energy and Heat Metering Framework Tender.
Reference number: EC/2016/LT/No/Med
II.1.2) Main CPV code
09323000
II.1.3) Type of contract
Services
II.1.4) Short description
Genesis is looking to procure a framework for De-centralised Energy Systems and Heat Metering. The framework is divided into 5 Lots (A-E). Lots A, B and C relate to meter reading and billing whilst lots D and E are consultancy services and contractor works.
Lot A relates to software for in-sourcing utility billing. Lot B is seeking out-sourced credit billing services including meter reading, billing and payment collection. Lot C relates to Prepayment (PAYG) equipment to collect meter read data and payments.
Lot D, consultancy services, includes engineering reports, energy system design, heat metering retro-fit design and quality assurance at key stages of housing developments (e.g. install, commission, handover). Lot E essentially covers the contractor works that falls out of the Lot D consultancy services.
Please refer to PQQ bidder instructions for more detailed description of lots.
II.1.5) Estimated total value
Value excluding VAT:
70 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot A — Billing Software and Meter Data Reading/Hosting
II.2.2) Additional CPV code(s)
09300000
09330000
38410000
38421100
38550000
38551000
38552000
38554000
39715000
39715200
39715210
42515000
44115200
44115220
44163121
44620000
44621220
44621221
45232140
45232141
45251250
45259300
45315000
45331100
48444100
50411100
50411200
50411300
50720000
50721000
65400000
65500000
71313000
71314000
71314200
71314300
71314310
71321200
79999200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
London and the South East.
II.2.4) Description of the procurement
Billing software provided as licensed installations or via portal based software as a service solution.
Remote reading and data hosting of in-flat (personal) consumption where client generates and sells heat and hot water; and/or re-sells cold water; and/or re-sells electricity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Price 30 %;
Quality 70 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot B — Credit Billing Services and Meter Data Reading/Hosting
II.2.2) Additional CPV code(s)
09300000
09330000
38410000
38421100
38550000
38551000
38552000
38554000
39715000
39715200
39715210
42515000
44115200
44115220
44163121
44620000
44621220
44621221
45232140
45232141
45251250
45259300
45315000
45331100
48444100
50411100
50411200
50411300
50720000
50721000
65400000
65500000
71313000
71314000
71314200
71314300
71314310
71321200
79999200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
London and the South East.
II.2.4) Description of the procurement
Full credit billing service whereby third-party company bills residents and collects income on client's behalf.
Remote reading and data hosting of in-flat (personal) consumption where client generates and sells heat and hot water; and/or re-sells cold water; and/or re-sells electricity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Price 30 %;
Quality 70 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot C — Prepayment Billing Service and Meter Data Reading/Hosting
II.2.2) Additional CPV code(s)
09300000
09330000
38410000
38421100
38550000
38551000
38552000
38554000
39715000
39715200
39715210
42515000
44115200
44115220
44163121
44620000
44621220
44621221
45232140
45232141
45251250
45259300
45315000
45331100
48444100
50411100
50411200
50411300
50720000
50721000
65400000
65500000
71313000
71314000
71314200
71314300
71314310
71321200
79999200
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
London and the South East.
II.2.4) Description of the procurement
Installation of prepayment equipment:
Prepayment billing service which allows automatically collects income from client's residents by allowing them various payment methods to top-up their utility balances in order to maintain their utility supply.
Remote reading of in-flat (personal) consumption where client generates and sells heat and hot water; and/or re-sells cold water; and/or re-sells electricity.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
30 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Price 30 %;
Quality 70 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot D — Specialist De-centralised Energy and Heat Metering Consultancy
II.2.2) Additional CPV code(s)
09300000
09330000
38410000
38421100
38550000
38551000
38552000
38554000
39715000
39715200
39715210
42515000
44115200
44115220
44163121
44620000
44621220
44621221
45232140
45232141
45251250
45259300
45315000
45331100
48444100
50411100
50411200
50411300
50720000
50721000
65400000
65500000
71313000
71314000
71314200
71314300
71314310
71321200
79999200
II.2.3) Place of performance
NUTS code:
UKJ
UKI
Main site or place of performance:
London and the South East.
II.2.4) Description of the procurement
Specialist consultancy services on all aspects of de-centralised energy systems include gas pipework, energy centre plant, heat network, BMS systems, metering networks, HIUs and in-unit heat networks. Systems may also include low carbon tech (e.g. CHP, solar thermal, solar PV). Services will include engineering reports, system designs, heat metering retro-fit designs and quality assurance services at key stages during new developments (e.g. install, commissioning, handover).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Price 30 %;
Quality 70 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot E — Specialist De-centralised Energy System and Heat Metering Works and Repairs
II.2.2) Additional CPV code(s)
09300000
09330000
38410000
38421100
38550000
38551000
38552000
38554000
39715000
39715200
39715210
42515000
44115200
44115220
44163121
44620000
44621220
44621221
45232140
45232141
45251250
45259300
45315000
45331100
48444100
50411100
50411200
50411300
50720000
50721000
65400000
65500000
71313000
71314000
71314200
71314300
71314310
71321200
79999200
II.2.3) Place of performance
NUTS code:
UKJ
UKI
Main site or place of performance:
London and the South East.
II.2.4) Description of the procurement
Provision of works and repairs to new and existing decentralised energy systems as outlined by specialist consultant engineers reports. This lot covers works to all elements of de-centralised energy systems including demised incoming gas pipework, energy centre plant and equipment, heat network, BMS systems for controls and monitoring, metering, metering networks, heat interface units and in-unit heat networks.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
Objective criteria for choosing the limited number of candidates:
Price 30 %;
Quality 70 %.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Works will be split into 2 bands for low value and high value call-offs:
Band A (works 0 GBP-100 000 GBP);
Band B (works 0 GBP-5 000 000 GBP).
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to tender documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Please refer to tender documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Please refer to tender documents.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 20
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/07/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
1.11.2020.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Estimated scope of works:
GHA currently provides heat/hot water, and/or cold water; and/or electricity to ~3 700 across 14 schemes and estimates this number may grow to almost 7 000 by the end of 2017 with a steady increase each year after. Most of GHA's existing schemes require solution based engineer reports and potentially works to improve design, energy efficiency and/or meter reading and billing capabilities.
GHA is a member of several forums relating to de-centralised energy and heat provision, metering and billing. These forums have highlighted that much of the housing sector is in a similar situation and require the same works and services that this tender seeks to procure. GHA has been in discussion with our housing sector peers regarding this framework to gauge interest and will be making this framework available to all housing associations within London and the South East UK. Specific interest has already been shown from Notting Hill Housing, Swan Housing, Circle Housing and Guinness Housing with combined portfolio of ~7 500 properties, also expected to grow over the 4 year life of this framework.
As bidders will appreciate it is difficult to fully gauge the interest and scope of works required; however GHA has estimated and made provision for 70 000 000 GBP worth of works through this framework over its 4 year life. GHA will appoint a maximum of 4 suppliers to each of the 5 lots and bidders with the appropriate skills and experience may be appointed to multiple lots.
VI.4) Procedures for review
VI.4.1) Review body
NA
NA
UK
Internet address(es)
URL: www.genesisha.org.uk
VI.5) Date of dispatch of this notice
10/06/2016