CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

This framework will be made available for use by all members of CPC, LUPC, HEPCW, NEUPC, NWUPC and SUPC. Membership of this community may be subject to change due to strategic realignment or the inclusion of new members. A complete list of current members of each consortium can be found via the relevant links: http://www.thecpc.ac.uk/members/regions.php http://www.hepcw.ac.uk/files/2016/01/HEPCW-Members1.pdf http://www.lupc.ac.uk/list-of-members.html, http://www.neupc.ac.uk/our-members http://www.nwupc.ac.uk/our-members http://supc.ac.uk/about-us/our-members/our-members

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

A framework agreement for lift consultancy, maintenance, refurbishment and associated installation services:

Lot 1: Consultancy;

Lot 2: Maintenance and Refurbishment of Goods and Passenger Lifts, Lifting Platforms, Stair-lifts and Associated Installation Services.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Guarantees of performance and financial stability.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Included in tender documentation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

EFM2010 NE

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

Lot 1 is intended to offer Institutions a range of lift consultancy services. It is envisaged between 6-8 suppliers will be awarded to this lot.

As a minimum suppliers will be expected to offer:

— Lift consultancy services including site surveys, design, specification, preparation of tender documents, technical and financial tender evaluation; project management (where required), progress meetings, progress inspections of site works, witness testing; checking project handover information for various new lift installations and modernisation of existing lifts;

— To act as Contract Administrator and CDM Principle Designer for any new lift installations and lift modernisations not implemented as part of larger construction projects;

— Optimise the maintenance schedule to ensure safe operation of lifts, whilst demonstrating value for money and other contract life cycle savings.

— Lift maintenance quality audits,

— Lifting equipment asset surveys and lifting equipment plant failure risk assessments in accordance with BS EN81-80;

— Advice on compliance with current legislation, regulations and European standards in relation to provision, operation and maintenance of various lifts (e.g. LOLER, Equality Act Lift Regulations );

— Advice on problematic lifts;

— Advice in relation to the Disability Discrimination Act 1995;

— Lift consultancy may be required to provide advice relating to procedures for releasing trapped passengers and specialist applications such as fire-fighting lifts and evacuation lifts;

— Lift energy audits and advice on possible energy efficiency measures applicable to lifts;

— Vertical transportation traffic flow surveys, Lift traffic analysis, and reports for BREEAM assessments;

— Lift consultancy to specify generic hardware and open protocol software where possible so as to allow competitive maintenance costs;

— Lift consultancy in the event of an accident or near miss involving a lift;

— Lift consultancy to include preparation of maintenance/service tender documents, review of completed tender documents and attendance at pre-start meeting;

— Lift consultancy to access lift shafts and machinery rooms in accordance with BS 7255:2012.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Lot 2 is intended to offer Institutions lift maintenance services including refurbishment and associated installation services across a range of goods and passenger lifts, lifting platforms and stair-lifts. It is envisaged between 6 -12 suppliers will be awarded to this lot.

As a minimum suppliers will be expected to offer:

— Service to encompass and ensure compliance with LOLER Regulations.

— Maintenance, service, alterations and inspection requirements for all passenger, goods, platform and stair lifts as required.

— Specification for quoted works for repairs, upgrades and new installation.

— Contractual ‘Service Availability’ of the Institution's schedule of lifts, lift type and individual lift.

— Fault call out requirements including repair, parts, alterations and inspections for all passenger, goods, platform and stair lifts as required.

— Emergency release of trapped persons requirement and other emergency call outs for all passenger, goods, platform and stair lifts as required.

— Rectification of defects found by a third party consultant or insurance inspector.

— Autodialler installation and regular testing of Autodial alarms of lift cars.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots