Torus62 Limited

Helena Central, 4 Corporation Street

St Helens

WA9 1LD

UK

Telephone: +44 1925452404

E-mail: sam.saxon@WeAreTorus.co.uk

NUTS: UKD51

Internet address(es)

Main address: www.wearetorus.co.uk

II.1.1) Title

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Services

II.1.4) Short description

Lot 1:

Integrated Housing Management System to include, Contractor Management Customer Relationship Management and Mobile Working Systems;

Lot 2:

Asset Management System.

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 736 010.00  GBP

Lot No: 1

Lot No: 2

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Aareon UK Limited

Building 500, Abbey Park

Stareton

CV8 2LY

UK

Telephone: +44 2476323723

E-mail: uk.bids@aareon.com

NUTS: UKG33

The contractor is an SME: No

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Lodging of appeals: In the event of any dispute or difference (‘the Appeal’) arising from this Contract Notice or the subsequent tender process, such Appeal shall be referred to Torus62's appeals procedure as follows: 1. The Appeal shall be sent to Torus62 Ltd, Catherine Phillips, Group Head (Legal and Governance) who shall refer the Appeal for resolution through an appropriate Torus62 Director who has had no involvement with the Contract Notice or subsequent tender process.

2. In the event that the Appeal is not resolved through the appropriate Torus62 Director then the Appeal shall be referred to a panel set up by Torus62's Board of Directors for resolution.

3. If the parties are unable to resolve the Appeal through the above 2-stage procedure then the Appeal shall be referred by either party for arbitration in accordance with the provisions of the Arbitration Acts 1950 and 1996 by a sole arbitrator to be appointed by agreement between the parties or in default of agreement to be referred to the Alternative Dispute Resolution service, Padre. The costs of such arbitration shall be borne equally by both parties. In following the Appeal procedure the parties shall act in good faith towards each other and shall use their best endeavours to resolve the dispute.

Precise information on deadline(s) for lodging appeals: Following implementation in to English Law of Directive 2007/66/EC of the European Parliament and of the Council (‘the Directive’), regulations implementing the Directive and providing for the lodging of appeals shall apply. Torus62 will issue an award decision notice (standstill letter) to tenderers as soon as possible after the award decision has been made. The notice will include the information prescribed by Regulation 86, Public Contracts Regulations 2015. A similar notice will also be sent to applicants who applied to be included among the tenderers but did not submit an offer, either because they withdrew or were eliminated. In this instance the notice will not include the relative advantages of the successful tender, because the applicant will not have submitted an offer. Applicants who have been eliminated or dropped out at earlier stages of the tender (for example, at pre-qualification questionnaire stage) and have already been informed of the rejection of their application and the reasons for it will not be sent a standstill letter. However, where a decision is taken to exclude an applicant prior to contract award, the applicant will be notified of that decision. In this case the applicant will have 2 working days from notification of the decision to request additional debriefing and that information will be provided within 10 working days. Torus62 will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The standstill period will end at midnight at the end of the 10th day after the date on which Torus62 sends the award decision notice (by fax or email). Where the standstill notice is sent by means other than fax or email, the period will end at the latest by midnight at the end of the 15th day after the sending date (or earlier, if more than 10 days after the date on which the last economic operator received the notice have elapsed). This period will allows unsuccessful tenderers to seek further debriefing from Torus62 before the contact is entered into. Any claim for a declaration of ineffectiveness will need to brought within either 30 days of the contract award notice (where an OJEU Notice was not published and the Contract Award Notice sets out the justification for not doing so) or otherwise 6 months from the day of contract signature. All claims other than for ineffectiveness must be brought promptly and within 3 months from when the cause of action arises.

VI.4.4) Service from which information about the review procedure may be obtained