Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Soha Housing Ltd
Royal Scot House, 99 Station Road, Oxfordshire
Didcot
OX11 7NN
UK
Contact person: Richard Smith
Telephone: +44 1235515900
E-mail: rsmith@soha.co.uk
Fax: +44 1235515945
NUTS: UKJ14
Internet address(es)
Main address: http://www.soha.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.soha.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gas Servicing and Maintenance Contract.
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Soha is seeking to enter into a single contract for the annual servicing and day to day responsive repairs (inc. provision of a 24 hour per day, 7 day a week emergency repair service and telephone call handling service) to approximately 4 600 gas heating appliances and installations in homes within Oxfordshire and surrounding areas. There is a small element of work of the kind noted to solid fuel heating appliances and systems and air to water source heat pumps (approx. 50 and 80 properties respectively). Soha will enter into a 1 year contract which will be renewed subject to performance up to a total of 5 years.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ14
UKJ13
UKJ11
UKK14
Main site or place of performance:
Primarily Oxfordshire but Soha also owns and manages properties in Berkshire, Wiltshire and Buckinghamshire.
II.2.4) Description of the procurement
Soha is seeking to enter into a single contract for the annual servicing and day to day responsive repairs (inc. provision of a 24 hour per day, 7 day a week emergency repair service and telephone call handling service) to approximately 4 600 gas heating appliances and installations in homes within Oxfordshire and surrounding areas. There is a small element of work of the kind noted to solid fuel heating appliances and systems and air to water source heat pumps (approx. 50 and 80 properties respectively). Soha will enter into a 1 year contract which will be renewed subject to performance up to a total of 5 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
There is provision to extend the contract by Soha at its discretion. Each extension will be for a further period of 12 months, up to a total maximum duration of 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Candidates will be chosen based on the following criteria: Suitability to pursue a professional activity, economic and financial standing and technical and professional ability. The detail of the above criteria is set out in the PQQ.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Soha will enter into an initial term of 1 year. There is provision to extend the contract by Soha at its discretion. Each extension will be for a further period of 12 months, up to a total maximum duration of 60 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders will be required to be Gas Safe registered and NICEIC accredited (or equivalent).
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be expected to complete the Contracting Authority's Pre-Qualification Questionnaire (PQQ) which can be obtained from the address in Section I.1) The Company is to provide financial information which will be assessed in terms of the following: a) Annual Turnover; b) Profitability and profit history; c) Strength of balance sheet and liquidity; d) Abnormalities or concerns.
Minimum level(s) of standards required:
Bidders annual turnover to be in excess of 6 000 000 GBP per year for the past 3 financial years.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders to respond in full to all questions set out in the Contracting Authority's Pre-Qualification Questionnaire.
Minimum level(s) of standards required:
Bidders will be required to be Gas Safe registered and NICEIC accredited (or equivalent).
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders will be required to be Gas Safe registered and NICEIC accredited (or equivalent).
III.2.2) Contract performance conditions
To be as stated in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/07/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/09/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
24/06/2016