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Summary

OCID:
Published by:: Plymouth Community Homes Ltd
Authority ID:: AA20983
Publication date:: 09 June 2017
Deadline date:: 10 July 2017
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Plymouth Community Homes (PCH) is tendering these works to obtain Value for Money for our residents. PCH is a leading, growing, independent housing association with a clear social purpose, providing homes and services people want and can afford, see our new Strategic Business Plan 2017 to 2022.

1. This contract will be run in accordance with the JCT Intermediate Form of Building Contract.

2. Contractors are invited to complete and submit a PQQ, they will then be shortlisted and the top scoring 10 suppliers in accordance with the PQQ Evaluation document will be invited to submit a tender document.

3. The works included in this tender/contract involves the following:

Planned Maintenance (external maintenance, and internal and external maintenance of communal areas), this will include items such as:

Painting works:

— External Painting — Walls / Railings / Doors,

— Painting / decoration of internal communal areas;

Fascia / Soffits / Rainwater goods:

— Renewal and/or repairs as required;

Fencing / Gates:

— Renewal and/or repairs as required (all materials);

Doors (Communal doors / Garage doors / Store doors):

— Renewal and/or repairs as required (all materials);

External Wall Insulation (EWI):

— Full installation of EWI to external surfaces,

— Conduct specialist repairs to existing EWI surfaces, Paths / Courtyards / Boundary Walls,

— Renewal and/or repairs as required;

Windows/Doors:

— Replacement and/or repairs as required (Purchase and fit will only be allowed from the PCH advised/confirmed supplier).

The above listing is not exhaustive, the contract in general terms is to cover any maintenance required to external wall surfaces and any repairs or renewals required to internal and external communal areas.

Roof renewals (flat and pitched — all materials).

In conjunction with roof renewals the following works will be undertaken as condition requires:

— Chimney works — repair and/or renewal,

— Renewal of fascia, soffits and rainwater goods,

— Insulation — upgrade roof insulation,

— Heating System Flush,

— Production of Energy Performance Certificate.

Additionally, the work includes all necessary repairs to both the fabric of the dwellings and any other areas as directed by the PCH Officer to enable the redecoration and/or roof work to be carried out.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Plymouth Community Homes

Plumer House, Tailyour Road, Crownhill

Plymouth

PL6 5DH

Contact person: Mrs Karen Grannum

Telephone: +44 1752388349

E-mail: karen.grannum@plymouthcommunityhomes.co.uk

NUTS: UKK41

Internet address(es)

Main address: http://www.plymouthcommunityhomes.co.uk/

Address of the buyer profile: http://www.plymouthcommunityhomes.co.uk/

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

https://procontract.due-north.com/Advert/Index?advertId=3ede6466-554b-e711-80e3-005056b64545

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert/Index?advertId=3ede6466-554b-e711-80e3-005056b64545

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planned Maintenance incl. roofing replacement.

Reference number: DN279141

II.1.2) Main CPV code

50000000

II.1.3) Type of contract

Works

II.1.4) Short description

Plymouth Community Homes intends to appoint 3 suitably qualified Service Providers to carry out programmed maintenance including roof replacement to its housing stock. The anticipated spend is approximately 500 000 per contractor per year for 3 years with a yearly extension possible up to a maximum of 5 years (7 500 000 GBP in Total contract value). This contract will be run in accordance with the JCT Intermediate Form of Building Contract. Contractors are invited to complete and submit a PQQ, they will then be shortlisted and the top scoring 10 suppliers in accordance with the PQQ Evaluation document will be invited to submit a tender document. The works included in this tender/contract is explained in the Introduction and Overview document on Procontract.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45260000

45400000

II.2.3) Place of performance

NUTS code:

UKK41

Main site or place of performance:

Plymouth, Devon.

II.2.4) Description of the procurement

1. This contract will be run in accordance with the JCT Intermediate Form of Building Contract.

3. The works included in this tender/contract involves the following:

Planned Maintenance (external maintenance, and internal and external maintenance of communal areas), this will include items such as:

Painting works:

— External Painting — Walls / Railings / Doors,

— Painting / decoration of internal communal areas;

Fascia / Soffits / Rainwater goods:

— Renewal and/or repairs as required;

Fencing / Gates:

— Renewal and/or repairs as required (all materials);

Doors (Communal doors / Garage doors / Store doors):

— Renewal and/or repairs as required (all materials);

External Wall Insulation (EWI):

— Full installation of EWI to external surfaces,

— Conduct specialist repairs to existing EWI surfaces, Paths / Courtyards / Boundary Walls,

— Renewal and/or repairs as required;

Windows/Doors:

— Replacement and/or repairs as required (Purchase and fit will only be allowed from the PCH advised/confirmed supplier).

Roof renewals (flat and pitched — all materials).

In conjunction with roof renewals the following works will be undertaken as condition requires:

— Chimney works — repair and/or renewal,

— Renewal of fascia, soffits and rainwater goods,

— Insulation — upgrade roof insulation,

— Heating System Flush,

— Production of Energy Performance Certificate.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Cost criterion: Pricing Schedule / Weighting: 70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

An initial 3-year contract with a possible yearly extension up to a maximum of 5 years, dependant on good performance and PCH's requirement/need of the service/works. PCH also reserve the right to terminate the contract based on an annual performance review at any point of the contract period.

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

Please see the PQQ Instructions and Evaluation Guidance — included within Procontract for this information.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

If during the tender process, PCH are not satisfied with the tenders/pqqs submitted or the process, PCH may choose at any point to cancel this tender. You will be required to actively participate in the achievement of social and/or environmental objectives and tenant consultation process is part of this tender process and may delay the process.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/07/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/07/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

5 years from date of award of this contract/tender.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

Royal Courts of Justice, Strand

London

WC2A 2LL

VI.4.2) Body responsible for mediation procedures

High Court of England and Wales

Royal Courts of Justice, Strand

London

WC2A 2LL

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request in writing from a candidate as to why it was not successful, PCH is required to provide additional information to the candidate.

That information must be provided at least three (3) working days before the expiry of the ten (10) days' standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).

VI.4.4) Service from which information about the review procedure may be obtained

Office of Government Commerce

Rosebery Court, St Andrews Business Park

Norwich

NR7 0HS

VI.5) Date of dispatch of this notice

08/06/2017

Coding

Commodity categories

ID	Title	Parent category
45400000	Building completion work	Construction work
50000000	Repair and maintenance services	Other Services
45260000	Roof works and other special trade construction works	Works for complete or part construction and civil engineering work

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: karen.grannum@plymouthcommunityhomes.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Planned Maintenance incl. roofing replacement.

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Section VI: Complementary information

VI.1) Information about recurrence

VI.4) Procedures for review

VI.4.1) Review body

VI.4.2) Body responsible for mediation procedures

VI.4.3) Review procedure

VI.4.4) Service from which information about the review procedure may be obtained

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information