Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Marine Scotland on behalf of the Scottish Government
Area 1-B North, Victoria Quay, Leith
Edinburgh
EH6 6QQ
UK
Contact person: Ian Wood
Telephone: +44 1312447556
E-mail: ian.wood@scotland.gsi.gov.uk
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Victualling and Fresh Meat to Marine Scotland Vessels.
Reference number: CASE:337387
II.1.2) Main CPV code
15890000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Supply of Victualling and Fresh meat to Marine Scotland Vessels.
II.1.5) Estimated total value
Value excluding VAT:
480 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots are as follow: Lot 1 Victualling; Lot 2 Meat.
II.2) Description
Lot No: 1
II.2.1) Title
Victualling
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Delivery to yards in Central Belt and North East of Scotland.
II.2.4) Description of the procurement
Marine Scotland on Behalf of the Scottish Government wishes to set up a contract for the supply of Dry Food Goods, Fresh Fish and Meat to our 5 vessels. Tenderers can bid for as many Lots as they wish. Lots: Lot 1 Victualling; Lot 2 Meat.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding and Delivery of requirements
/ Weighting: 30 %
Quality criterion: Staff Competence, Knowledge and Experience
/ Weighting: 25 %
Quality criterion: Contract Management
/ Weighting: 15 %
Quality criterion: Quality Assurance, Health and Safety and Approach to Risk Management
/ Weighting: 15 %
Quality criterion: Corporate and Social Responsibilities
/ Weighting: 10 %
Quality criterion: Workforce Matters
/ Weighting: 5 %
Price
/ Weighting:
30 %
II.2.6) Estimated value
Value excluding VAT:
480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/08/2017
End:
30/08/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Meat
II.2.2) Additional CPV code(s)
15110000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Delivery to yards in the central belt and the North East of Scotland.
II.2.4) Description of the procurement
Marine Scotland on behalf of the Scottish Government wishes to set up a contract for the supply of Dry Food Goods, fresh fish and meat to our 5 vessels. Tenderers can bid for as many lots as they wish. 3 Lots, they are: Lot 1 Victualling; Lot 2 Meat.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding and Delivery of requirements
/ Weighting: 30 %
Quality criterion: Staff Competence, Knowledge and Experience
/ Weighting: 25 %
Quality criterion: Contract Management
/ Weighting: 15 %
Quality criterion: Quality Assurance, Health and Safety and Approach to Risk Management
/ Weighting: 15 %
Quality criterion: Corporate and Social Responsibilities
/ Weighting: 10 %
Quality criterion: Workforce Matters
/ Weighting: 5 %
Price
/ Weighting:
30 %
II.2.6) Estimated value
Value excluding VAT:
480 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/08/2017
End:
30/08/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.2-6 of the ESPD (Scotland).
4B.1.1: Bidders will be required to have a minimum ‘specific’ yearly turnover of 240 000 GBP for the last 2 years.
As evidence for the ESPD (Scotland) question 4B.1.1, the Procurement Officer may ask for annual accounts from the bidder.
4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading, a parent company guarantee may be requested.
4B.4: Bidders must demonstrate a Current Ratio of greater than 0.8.
Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
4B.5: It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
Employers (Compulsory) Liability Insurance = 5 000 000 GBP;
Public Liability Insurance = 5 000 000 GBP;
Product Liability Insurance = 1 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Details of technical facilities, measures for ensuring quality and quality management procedures.
4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Contract Notice or the relevant section of the site notice.
4C.2: Bidders will be required to provide details of the technicians or technical bodies the bidder can call upon, especially those responsible for quality control in relation to this procurement exercise.
4C.3: Bidders are required to provide a statement of the relevant supply chain management and/or tracking systems used.
4C.4: For complex products or services to be supplied or, exceptionally, for products or services which are required for a special purpose: Will the bidder allow checks by the public body or any competent official body from their country, to be conducted on the production capacities or the technical capacity of the bidder and, where necessary, on the means of study and research which are available to it and on the quality control measures.
4C.7: Bidders should provide details of relevant tools, plant or technical equipment available to you in relation to this procurement exercise.
4C.8: Bidders will be required to confirm that whether they intend to subcontract and if so, for what proportion of the contract.
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
or
2. The bidder must have the following:
A documented policy regarding quality management. The policy must set out the responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2012/S 226-371910
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/07/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/07/2017
Local time: 12:00
Place:
Victoria Quay, Leith, Edinburgh.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
ESPD will be scored on a pass/fail basis.
Question scoring methodology for Award Criteria outlined in Invitation to Tender.
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 — Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=498431
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:498431).
VI.4) Procedures for review
VI.4.1) Review body
Marine Scotland on behalf of the Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
UK
Telephone: +44 1312447556
E-mail: bob.mcleod@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.scotland.gov.uk
VI.5) Date of dispatch of this notice
13/06/2017