Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Kent
Kent Police HQ
Maidstone
ME15 9BZ
UK
E-mail: hector.wakefield@kent.pnn.police.uk
NUTS: UKJ4
Internet address(es)
Main address: https://kentpolice.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://kentpolice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://kentpolice.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital asset management system for Kent Police.
Reference number: 2016/130
II.1.2) Main CPV code
72212610
II.1.3) Type of contract
Services
II.1.4) Short description
Kent Police wish to procure a digital asset management system to store, analyse, and share digital assets such as images, videos, audio clips and documents.
II.1.5) Estimated total value
Value excluding VAT:
49 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72314000
72222300
30234000
72317000
48000000
48800000
72316000
48610000
48611000
48613000
48612000
72500000
48810000
72320000
48311000
72212600
72212610
72512000
48600000
48461000
72300000
72000000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Kent Police HQ, Maidstone, ME15 9BZ.
II.2.4) Description of the procurement
Kent Police wish to procure a digital asset management system to store digital assets from a number of sources, including (without limitation): CCTV, body-worn video, smartphones, dash cameras, digital interviews, photographs, phone calls, crime scene material, Serious Collision Investigation Unit material, annotated maps, and documents.
The system must interface with a number of other pieces of police software, such as Athena and Niche.
The system must have analytic capabilities to identify digital assets that may be related and identify individuals and objects in images.
The system must be capable of sharing digital assets securely with third parties such as CPS, Border Force, IPCC, other police forces, local authorities and HMIC.
Kent Police wish to identify a single preferred supplier to enter into a contract for the development of a proof-of-concept system, and the same supplier to enter into a framework agreement, under which call-off contracts may be let for the provision of a full system to Kent Police and any other national police force that wishes to call off.
Full details of the procurement and Kent Police's requirements are set out in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
49 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: Not applicable — the framework agreement will be for a duration of 4 years.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 223-406369
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/07/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
28/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The purpose of this procurement is identify a single supplier to award both a proof of concept contract to develop a digital asset management system for the Police and Crime Commissioner for Kent, and a framework agreement with a term 4 years. The call-off contracts under the framework agreement shall be based on the Crown Commercial Service model services contract and will be for up to 5 years' duration, made up of an initial term of 3 years plus the ability to extend by 1 or more periods up to a further aggregate of 2 years.
The police forces permitted to let call-off contracts from the framework agreement are set out at: https://www.police.uk/forces/ and are at the date of publication of this notice the following 48 forces:
England:
* Avon and Somerset Constabulary;
* Bedfordshire Police;
* Cambridgeshire Constabulary;
* Cheshire Constabulary;
* City of London Police;
* Cleveland Police;
* Cumbria Constabulary;
* Derbyshire Constabulary;
* Devon and Cornwall Police;
* Dorset Police;
* Durham Constabulary;
* Essex Police;
* Gloucestershire Constabulary;
* Greater Manchester Police;
* Hampshire Constabulary;
* Hertfordshire Constabulary;
* Humberside Police;
* Kent Police;
* Lancashire Constabulary;
* Leicestershire Police;
* Lincolnshire Police;
* Merseyside Police;
* Metropolitan Police Service;
* Norfolk Constabulary;
* North Yorkshire Police;
* Northamptonshire Police;
* Northumbria Police;
* Nottinghamshire Police;
* South Yorkshire Police;
* Staffordshire Police;
* Suffolk Constabulary;
* Surrey Police;
* Sussex Police;
* Thames Valley Police;
* Warwickshire Police;
* West Mercia Police;
* West Midlands Police;
* West Yorkshire Police;
* Wiltshire Police.
Northern Ireland:
* Police Service of Northern Ireland.
Scotland:
* Police Scotland.
Wales:
* Dyfed-Powys Police;
* Gwent Police;
* North Wales Police;
* South Wales Police.
National special police forces:
* British Transport Police;
* Civil Nuclear Constabulary;
* Ministry of Defence Police.
The estimated maximum value of this procurement has been calculated as follows:
1 500 000 GBP for the proof of concept contract to be entered into between the supplier and the Police and Crime Commissioner for Kent.
500 000 GBP for the first call-off contract from the framework awarded by the Police and Crime Commissioner for Kent.
1 000 000 GBP for each subsequent call-off contract awarded by the police forces listed above (up to 47 call-off contracts, not including the call-off contract let by the Police and Crime Commissioner for Kent).
The framework agreement could therefore potentially reach a value of approximately 49 000 000 GBP, depending on the number of call-off contracts awarded. However, bidders should note that there is no guarantee that any call-off contracts will be awarded and/or orders placed by the Authority or the Related Authorities under the framework agreement.
The duration of the contract has been specified as 48 months. This is the duration of the framework agreement. Please note that the framework agreement will commence on the day that User Acceptance Testing is complete under the proof of concept contract, and individual call-off contracts may be greater than 48 months in duration if the option to extend is invoked.
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
14/06/2017