Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Ayrshire & Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
Ayr
KA6 6AB
UK
Contact person: Shirley Lawtie
Telephone: +44 1294323219
E-mail: Shirley.lawtie@aapct.scot.nhs.uk
Fax: +44 1294323052
NUTS: UKM37
Internet address(es)
Main address: http://www.nhsaaa.net
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00060
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance Service for Electric Profiling Beds.
Reference number: AA1259
II.1.2) Main CPV code
50324200
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Ayrshire and Arran are committed to maintaining their fleet of Electric Profiling Beds (EPBs) and side rails in compliance with all relevant British and European standards.
NHS Ayrshire and Arran are therefore seeking Tenders for the Provision of a Fully Comprehensive Maintenance Service, which provides an annual service for the fleet and includes all call outs, parts and labour. These visits must be within the 12 month timescale to ensure annual compliance and a programme of visits must be provided.
The fleet includes various styles and types of general beds, which fit the description of Electric Profiling Beds, including all side rails, Intensive Care Unit Specialist Beds, Specialist Spinal Beds and Bariatric Beds.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
33192120
II.2.3) Place of performance
NUTS code:
UKM37
UKM33
Main site or place of performance:
Ayr, Kilmarnock, Irvine, Prestwick, Cumbrae, Cummnock, Girvan.
II.2.4) Description of the procurement
NHS Ayrshire and Arran are committed to maintaining their fleet of Electric Profiling Beds (EPBs) and side rails in compliance with all relevant British and European standards.
NHS Ayrshire and Arran are therefore seeking Tenders for the Provision of a Fully Comprehensive Maintenance Service, which provides an annual service for the fleet and includes all call outs, parts and labour. These visits must be within the 12 month timescale to ensure annual compliance and a programme of visits must be provided.
The fleet includes various styles and types of general beds, which fit the description of Electric Profiling Beds, including all side rails, Intensive Care Unit Specialist Beds, Specialist Spinal Beds and Bariatric Beds.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extensions available.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the Procurement Documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurances
Credit Check.
Minimum level(s) of standards required:
4B5.1 Employer's (Compulsory) Liability Insurance — minimum 5M GBP
4B5.2 Public Liability Insurance — minimum of 5M GBP
4B5.2 Professional Indemnity Insurance — minimum of 5M GBP
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NHS Ayrshire and Arran will carry out a credit check using Dun and Bradstreet to assess financial standing of bidders. Bidders are encouraged to view/check their score to ensure the information is accurate prior to submitting their bid. If a bidder does not agree with the rating they have been given, it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.
If a bidder is not listed on Dun and Bradstreet, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.
Bidders should have a Dun and Bradstreet score of 1 or 2 to demonstrate satisfactory financial standing. If a bidder has a score greater than 2 and has the backing of a parent company with a credit rating of 1 or 2, the provision of a Parent Company Guarantee prior to the award of any contract will be acceptable. If a bidder has a score greater than 2 and no evidence to support a stable or improved financial standing then the bid may be rejected.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Q4C.1.2 — each example is worth 25 % (total 75 %)
Q4C.6 qualifications is worth 25 %.
Minimum level(s) of standards required:
Q4C.1.2 — Please provide a minimum of 3 examples within the Public Sector.
Q4C.6 — Please provide relevant qualifications or experience of the staff who will be involved in the maintenance of the contract.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/07/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
24/07/2017
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 — 5 years, depending on whether extensions are used.
VI.3) Additional information
Bidders will be evaluated as per below :-
Non-scoring ESPD Questions
Followed by ESPD scoring questions 4C.1.2 & 4C.6/4C.6.1 (100 % total)
The top 5 suppliers following the evaluation above will then have their tender scored.
Scoring methodology is the same as provided in the ITT documents Table 2.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=499253.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:499253)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=499253
VI.4) Procedures for review
VI.4.1) Review body
NHS Ayrshire & Arran
Eglinton House, Ailsa Hospital, Dalmellington Road
Ayr
KA6 6AB
UK
Telephone: +44 129432219
Fax: +44 1294323052
Internet address(es)
URL: http://www.nhsaaa.net
VI.5) Date of dispatch of this notice
19/06/2017