Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ark
65 Kingsway
London
WC2B 6TD
UK
Contact person: Jason Baldaro
Telephone: +44 2074308882
E-mail: procurement@arkonline.org
NUTS: UK
Internet address(es)
Main address: www.arkonline.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/arkonline
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/arkonline
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/arkonline
I.4) Type of the contracting authority
Other: Multi Academy Trust
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ark Purchase Order System Tender.
Reference number: ARK00026.0
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Ark (Schools) wishes to tender the Purchase Ordering System for Ark Central (Head Office) and all schools within the Ark Multi-Academy Trust Network, with a view to signing an MOU for the contract on the 10.7.2017.
The successful company should be prepared to mobilise themselves to provide the system for our Ark Schools Finance team based at 65 Kingsway on 1.9.2017, ready for new academic year September 2017. The system will be rolled out to a 10 of our schools in February 2018 and then all schools by May 2018.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48000000
48442000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Ark Schools Head Office, 65 Kingsway, London, WC2B 6TD.
II.2.4) Description of the procurement
Procurement of Purchase Order System.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
Outcome of CCS SQ process.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
- Accelerated procedure
Justification:
Ark requires the system testing to take place during the school summer holidays, with minimal impact on our schools.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/07/2017
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Ark
65 Kingsway
London
WC2B 6TD
UK
Telephone: +44 2074308882
E-mail: procurement@arkonline.org
Fax: +44 207430882
Internet address(es)
URL: www.arkonline.org
VI.4.2) Body responsible for mediation procedures
EFA
53-55 Butts Rd
Coventry
CV1 3BH
UK
VI.5) Date of dispatch of this notice
22/06/2017