Contract notice
Section I: Contracting
authority
I.1) Name and addresses
RCDTS
100, Parliament Street
London
SW1A
UK
Contact person: James Power
E-mail: james.power@hmrc.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/hm-revenue-customs
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.gov.uk/contracts-finder
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: digital technology sevices
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RCDTS Insurance Brokerage Services.
II.1.2) Main CPV code
66518000
II.1.3) Type of contract
Services
II.1.4) Short description
Revenue and Customs Digital Technology Service (RCDTS) is a private company limited by guarantee which is wholly-owned by HM Revenue & Customs (HMRC). RCDTS (acting as the Authority) has identified a requirement for the services of an external provider with the expertise to represent and assist in providing insurance brokerage and associated support services.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66518000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
Revenue and Customs Digital Technology Service (RCDTS) is a private company limited by guarantee which is wholly-owned by HM Revenue & Customs (HMRC). RCDTS (acting as the Authority) has identified a requirement for the services of an external provider with the expertise to represent and assist in providing insurance brokerage and associated support services. The types of services required includes, but not exclusive to:
— the sourcing, awarding and payment of premiums on a range of insurances,
— general advice, incliding risk profiling: and
— claims handling services.
The estimated annual cost stated at ll.1.5 is an all inclusive estimated cost for the brokerage service and resulting insurance premiums for the initial 1 year term of the contract.
Given the association, HMRC Commercial Directorate will be managing the tender process on behalf of RCDTS. Economic Operators will be required to complete a non-disclosure agreement prior to being given access to the tender exercise documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Award Criteria — Technical Merit Specification Requirements
/ Weighting: 40
Quality criterion: Award Criteria — Social, Environmental & Innovative Characteristics
/ Weighting: 5
Quality criterion: Award Criteria — Management Activity
/ Weighting: 5
Quality criterion: Award Criteria — Security & Business Continuity
/ Weighting: 10
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The contract term will be one for (1) year plus two optional extensions of one (1) year, subject to future insurance requirements remaining within the scope of the tender.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Following appointment the successful bidder will assist the Authority in procuring insurance quotations in a manner consistent with the requirements of the Public Contracts Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be registered as a broker with the FCA.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As stated in Section VI.3, HMRC on behalf of RCDTS is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary economic or financial capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information: 1) audited accounts (to include balance sheet and statement of profit and loss) and/or similar financial statements or information; 2) statement of turnover in respect of the required goods and/or service only; and 3) details of Public Liability and Employers Liability Insurance (as applicable) and other relevant insurances. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As stated in Section VI.3, HMRC on behalf of RCDTS is using an e-sourcing (eTendering) tool or application for this procurement. Tenders will normally not be fully considered or evaluated unless Tenderers have first demonstrated via an online ‘selection questionnaire’ that they have the necessary technical capacity to perform the contract. Actual requirements will vary depending on the particular requirement or contractual opportunity, but, as a minimum, the questionnaire will request the following information:
1) details of the principal business areas(s) in which the company is engaged and its structure, site locations and facilities;
2) evidence of previous relevant experience in the last 3 years, demonstrating capacity and ability to provide the required goods and/or services, inclusive of dates, size/value of contract and customer address/contact names for reference purposes;
3) details of quality systems in place, including (if applicable) details and copy certification relating to formal accreditation held, such as BS, ISO or equivalent;
4) information relating to compliance with Health & Safety, Equalities and Environmental legislation; and
5) a list of professional associations or trade bodies to which the organisation or individuals in the organisation belong. If a company is a subsidiary, a member of a group or a consortium, the above details may also be required in respect of the parent company, other group members or each consortium member as appropriate.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
The service provider must be an FCA registered Insurance Broker.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/07/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
24/07/2017
Local time: 12:00
Place:
Salford.
Information about authorised persons and opening procedure:
HMRC on behalf of RCDTS will be using an e-sourcing (e-tendering) tool/application for this procurement. This prevents any information provided by the applicant or tenderer from being viewed by the Client until the e-sourcing event is closed. The e-sourcing (e-tendering) application will display the closing date and time for this particular tendering exercise within the event. The close time will be the earliest point at which the RCDTS nominated or a tender defined evaluation team member will be able to open and view the tender responses. Therefore, the opening time for tenders will coincide with the close date and time for the event and all tenders will become visible to the RCDTS nominated or event defined tender evaluation team in any place that provides access to the e-sourcing tool/application at that time.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. HMRC acting on behalf of RCDTS use an HMRC instance of SAP Ariba Sourcing Pro (hereafter referred to as HMRC's instance of SAP Ariba) to facilitate the procurement process and this must be used by economic operators to express an interest and/or bid for the opportunity described in this Contract Notice. (Further information about HMRC's instance of SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm ).
Economic operators who have used HMRC's instance of SAP Ariba previously: you will be registered as part of the HMRC Ariba Supplier Network and you should access the system to obtain your organisation's account ID number. Contact details on the system should be checked and, where necessary, additional users added to help avoid multiple registrations for the same organisation. Previously registered users having difficulty recovering their account ID number or identifying users within their organisation should email for assistance sapariba.hmrcsupport@hmrc.gsi.gov.uk
Economic operators using HMRC's instance of SAP Ariba for the first time, including suppliers who are already registered on the wider SAP Ariba supplier network, will need to register at http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full. (You must ensure that you are directed to the registration page for HMRC's instance of SAP Ariba, identified with the HMRC logo at the top of the page, and to do this you may need to cut and paste the web address directly into your web browser).
As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the ‘registration process is now complete’ and providing you with ‘your organisation's account ID’ number.
If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.
Once you have obtained ‘your organization's account ID’ number, please email e.procurement@hmrc.gsi.gov.uk with the following information as confirmation that you wish to express an interest and/or bid for the opportunity described in this Contract Notice.
The contract reference shown in Section IV.3.1 of this Contract Notice.
Your organisation's HMRC SAP Ariba account ID: ANXXXXXXXXXXX.
Your organisation's name:
Your name:
Your email address:
Your telephone number:
Economic operators will be required to complete a Non-Disclosure Agreement prior to being given access to the tender exercise. Economic Operators who have complied with the foregoing will receive an e-mail confirming access the online questionnaires. If access is not provided to the online questionnaires within one working day, please contact e.procurement@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your request for access to the online questionnaires was first made.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=261665241
GO Reference: GO-2017622-PRO-10486669.
VI.4) Procedures for review
VI.4.1) Review body
RCDTS
100 Parliament Street
London
SW1A
UK
VI.4.2) Body responsible for mediation procedures
RCDTS
100 Parliament Street
London
SW1A
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
RCDTS will incorporate a minimum 10 calendar day standstill period at the time the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address at I.1. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.".
VI.4.4) Service from which information about the review procedure may be obtained
RCDTS
100 Parlianment Street
London
SW1A
UK
VI.5) Date of dispatch of this notice
22/06/2017