VOLUNTARY EX ANTE TRANSPARENCY NOTICE
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Section I: Contracting Authority/Entity
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I.1)
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Name, Address and Contact Point(s)
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King's College London |
WC2R 2LS |
London |
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UK |
Jeff Marshall |
+44 2078484499 |
jeff.marshall@kcl.ac.uk |
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http://www.kcl.ac.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authority
Expansion of Storage Capacity and Associated Support Contracts.
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II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract1 |
II.1.2)
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Main site or location of works, place of delivery or performance
UK. UKJ |
II.1.3)
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This notice involves a framework agreementNo |
II.1.4)
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Short description of the contract or purchase(s)
Provision of hardware, software, 3-year support and premium care package.
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II.1.5)
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Common Procurement Vocabulary (CPV)
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30200000 |
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II.1.6)
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Contract covered by the government procurement agreement (GPA) Yes |
II.2)
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Total final value of the contract(s)
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II.2.1)
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Total final value of the contract(s)
917 581,75
GBP
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Section IV: Procedure
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IV.1)
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Type of procedure
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IV.1.1)
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Type of procedure |
IV.2)
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Award criteria
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IV.2.1)
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Award criteria
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IV.2.2)
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An electronic auction has been used Yes |
IV.3)
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Administrative information
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IV.3.1)
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File reference number attributed by the contracting authority
KCL-00000972
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IV.3.2)
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Previous publication(s) concerning the same contract
Other previous publications
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Section V: Award of contract
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KCL-00000972
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V.1)
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Date of contract award decision: 22-06-2017 |
V.2)
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Numbers of offers received: |
V.3)
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Name and address of economic operator to whom the contract has been awarded
Hewlett Packard Ltd |
Cain Road, Amen Corner |
Bracknell |
RG12 1HN |
UK |
simon.burton@hpe.com |
+44 7824537944 |
www.hp.com |
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V.4)
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Information on value of contract
917 581,75 GBP
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V.5)
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The contract is likely to be subcontracted No
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Short description of the value/proportion of the contract to be subcontracted
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Section VI: Complementary Information
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VI.1)
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Contract related to a project and/or programme financed by community funds? No
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VI.2)
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Additional Information
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VI.3)
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Procedures for appeal
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VI.3.1)
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Body responsible for appeal procedures
King's College London |
The Strand |
London |
WC2R 2LS |
UK |
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+44 2078365454 |
www.kcl.ac.uk |
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Body responsible for mediation procedures
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VI.3.2)
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Lodging of appeals
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VI.3.3)
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Service from which information about the lodging of appeals may be obtained
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VI.4)
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Dispatch date of this Notice 22-06-2017 |
Annex D1 – General procurement
Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU)
Directive 2004/18/EC
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Open procedure |
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Restricted procedure |
b) The products involved are manufactured purely for the purpose of research, experiment, study or
development under the conditions stated in the Directive (for supplies only).
c) The works/goods/services can be provided only by a particular tenderer for reasons that are:
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Technical |
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Artistic |
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Connected with the protection of exclusive rights |
d) Extreme urgency brought about by events unforeseeable by the contracting authority and in
accordance with the strict conditions stated in the Directive.
e) Additional works/deliveries/services are ordered under the strict conditions stated in the Directive.
f) New works/services, constituting a repetition of existing works/services and ordered in accordance
with the strict conditions stated in the Directive.
g)Service contract awarded to the successful candidate or one of them after a design contest.
h) For supplies quoted and purchased on a commodity market.
i) For the purchase of supplies on particularly advantageous terms:
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from a supplier which is definitely winding up its business activities |
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from the receivers or liquidators of a bankruptcy, an arrangement with creditors or a similar procedure. |
j) All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or
unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria.
Other justification for the award of the contract without prior publication of a
contract notice in the OJEU:
k) The contract has as its object services listed in Annex B of Directive 2004/18/EC or in Annex XVII B of Directive 2004/17/EC
l) The contract falls outside the scope of application of the relevant directive.
In addition to the box(es) ticked above please explain in a clear and
comprehensive manner why the award of the contract without prior publication of
a contract notice in the OJEU is lawful, stating in any case the relevant facts,
and, as appropriate, the conclusions of law in accordance with the articles in
the relevant Directive (500 words maximum):
King's College London currently houses all of its enterprise applications on 2 Enterprise Application Infrastructures (converged platforms) supplied by Hewlett Packard. The platforms are fit-for-purpose and serviceable, but following an incident in October 2016 which was entirely outside the College's control, immediate repairs were needed which involved the replacement of storage media, and after an audit of the circumstances surrounding the incident, it was necessary to upgrade the level of service package for the equipment in the 2 Infrastructure stacks. The extreme urgency of the repair necessitated purchase of the replacement storage without time for a competition, and in any case, only one possible supplier exists either for the equipment purchase or the service upgrade due to technical reasons and reasons connected with the protection of exclusive rights.
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