II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Dumfries and Galloway College (Main Campus).
Crichton Campus.
Bankend Road.
Dumfries.
DG1 4FD.
Dumfries and Galloway College.
Stranraer Campus.
Lewis Street.
Stranraer.
DG9 7AL.
II.2.4) Description of the procurement
The Catering services shall include the following:
Provide the Services as described in Section 2 — Specification.
Arrange, administer and manage all contracts and sub-contracts for the provision of the Services.
Undertake the operational tasks and attendance requirements set out in the Specification.
Audit the quality of the Service and record and report results in accordance with the Specification and the College instructions.
Undertake all clerical and accounting functions required to administer the Contract and Subcontracts including the maintenance of such records as are necessary to achieve and demonstrate sound financial and operational control of the Service and Subtenderers.
Make available all accounting and other information related directly to the provision of the Services for auditing by the College (SAS 70 – Statement of Audit Assurance).
Provide monthly reports to the College to demonstrate that the Services are being provided in accordance with the Specification and to the College requirements.
Proactive consideration of improvements in the efficiency and quality of the Services and the discussion of these with the College on a quarterly basis.
Provide all relevant emergency contact telephone numbers.
The services shall include the Operation and Management of the following:
Dumfries Campus.
Outlet/Location/Style/Seating Capacity.
1) Main Refectory/Level 0/ Traditional free flow servery offering hot and cold meals plus snacks, sandwiches, hot and cold drinks /120;
2) Coffee Shop/Level 1/Service point only for coffees, teas and light snacks which are supplied form the main refectory kitchen /80;
3) Retail Shop/Level 0/Provision of confectionery, pastries, snacks, stationery, corporate merchandise, toiletries, gifts, beverages, newspapers, magazines and other general goods;
4) Vending outlets/2 Locations/Selection of drinks, snacks and confectionery to be available;
5)Hospitality/ A call off hospitality service should be available throughout the college day for meetings and social functions organised by The Principal and other budget holders.
Stranraer Campus.
Outlet/Location/Style/Seating Capacity.
1) Main Refectory/Level 0/Traditional free flow servery offering hot and cold meals plus snacks, sandwiches, hot and cold drinks /40
2) Vending/1 location/Selection of drinks, snacks and confectionery to be available.
5) Hospitality/ A call off hospitality service should be available throughout the college day for meetings and social functions organised by The Principal and other budget holders.
5.1. The service shall be operational at the following times:
Dumfries:
Refectory – 8:30 and 14:30.
Coffee Shop – 9:00 – 15:00.
Retail Shop – 8:30 – 15:00.
Stranraer:
Refectory – 8:30 and 15:00.
II.2.5) Award criteria
Quality criterion: Staffing and Management
/ Weighting: 20
Quality criterion: Service delivery
/ Weighting: 20
Quality criterion: Continuous improvement
/ Weighting: 8
Quality criterion: Corporate social responsibility and Sustainability
/ Weighting: 10
Quality criterion: Business continuity planning and Exit strategy
/ Weighting: 2
Quality criterion: Total quality weighting
/ Weighting: 60
Cost criterion: Bid price
/ Weighting: 35
Cost criterion: Free issues / Breakfast club
/ Weighting: 5
Cost criterion: Total cost weighting
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.