Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Water Industry Commission for Scotland
Moray House, Forthside Way
Stirling
FK8 1JH
UK
Telephone: +44 1786430200
E-mail: enquiries@watercommission.co.uk
NUTS: UKM77
Internet address(es)
Main address: www.watercommission.co.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10543
I.4) Type of the contracting authority
Other: Non-departmental public body
I.5) Main activity
Other: Economic regulation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Human Resources and Compliance Advice
II.1.2) Main CPV code
79140000
II.1.3) Type of contract
Services
II.1.4) Short description
The Commission is a small office with a headcount of under 30 people. However, the organisation is subject to the same legislative requirements as any other public-sector body. Therefore, it is essential that we comply with all the necessary employment laws and all other applicable legislation. It would not be cost effective for the Commission to retain this type of specialised advice within the office on a full-time basis. Therefore, we are seeking the services of external professionals to ensure we remain compliant in these key areas. We would like the successful Tenderer to perform a review of our current policies and processes in the three specific areas at the outset. Thereafter, we would envisage the amount of time required would be minimal, and perhaps a few hours each month. However, we would also like a pro-active service whereby an external professional is horizon scanning for any new laws or legislations that may affect the Commission.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
167 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Human Resources and employment advice
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Moray House, Stirling.
II.2.4) Description of the procurement
The type of queries that may arise in this area is advice in the following areas:
— employment contracts,
— staff handbook and policies,
— staff training on HR related topics, and
— ad-hoc staff issues.
II.2.5) Award criteria
Quality criterion: Price
/ Weighting: 20 %
Quality criterion: Understanding the work of the Commission
/ Weighting: 24 %
Quality criterion: Understanding the specific requirements
/ Weighting: 24 %
Quality criterion: Delivery
/ Weighting: 32 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Records Management advice
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Moray House, Stirling.
II.2.4) Description of the procurement
We would like the successful Tenderer to nominate an individual to act as the Commission’s Data Protection Officer and ensure that we are compliant in this area and to assist with any Data Access requests. Other types of queries or work that may arise in this area is advice in the following areas:
— advising and providing guidance on all Data Protection and GDPR matters, including supplier contracts and data sharing projects,
— advising and assisting with Data Protection Impact Assessments of data processing operations,
— monitoring compliance on an ongoing basis and undertaking any necessary audits,
— assisting with the handling of any data security breaches,
— staff training on topics such as GDPR, Data Protection and Freedom of Information,
— assistance with Freedom of Information requests.
II.2.5) Award criteria
Quality criterion: Price
/ Weighting: 20 %
Quality criterion: Understanding the work of the commission
/ Weighting: 24 %
Quality criterion: Understanding the specific requirements
/ Weighting: 24 %
Quality criterion: Delivery
/ Weighting: 32 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Procurement advice
II.2.2) Additional CPV code(s)
79111000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Moray House, Stirling.
II.2.4) Description of the procurement
The type of queries that may arise in this area is advice in the following areas:
— supplier contracts,
— office purchasing,
— procurement policies and changes in legislation.
II.2.5) Award criteria
Quality criterion: Understanding the work of the Commission
/ Weighting: 24 %
Quality criterion: Understanding specific requirements
/ Weighting: 24 %
Quality criterion: Delivery
/ Weighting: 32 %
Quality criterion: Price
/ Weighting: 20 %
Price
/ Weighting:
20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 029-063147
Section V: Award of contract
Lot No: 1
Title: Human Resources and employment advice
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/05/2018
V.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM77
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 47 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Records Management advice
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/04/2018
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Information Law Solutions Limited
272 Bath Street
Glasgow
G2 4JR
UK
NUTS: UKM82
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 104 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Procurement advice
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/05/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM77
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 21 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:537892).
VI.4) Procedures for review
VI.4.1) Review body
Water Industry Commission for Scotland
Moray House, Forthside Way
Stirling
FK8 1JH
UK
Telephone: +44 1786430200
Internet address(es)
URL: www.watercommission.co.uk
VI.5) Date of dispatch of this notice
05/06/2018