Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Academies Enterprise Trust
183 Eversholt Street, London
London
NW1 1UB
UK
Contact person: Clive Hammond
Telephone: +44 2039475700
E-mail: chammond@academiesenterprisetrust.org
NUTS: UKI
Internet address(es)
Main address: http://www.academiesenterprisetrust.org
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Other: Multi Academy Trust
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Online Payments System
Reference number: T114/2018
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
This procurement is intended to establish a Framework Agreement for the supply, delivery, installation and support for an online payments system. This Framework is open to members of the Multi academy trust procurement group.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
80500000
72000000
50324100
48812000
48000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
This Framework contract will be open to Multi academy trusts with schools across the UK that are members of the MAT procurement group.
II.2.4) Description of the procurement
This procurement is intended to establish a framework agreement for the supply, delivery, installation and support for an on-line payment systems for use within Multi academy trust member of the MAT procurement group.
This Framework is for the facilitation and secure collection of payments from parents/carers. These payment deposits or online accounts can then be used against the purchase of their child's school meals, trips, school uniforms, music lessons, after school clubs, etc. Such solutions should have the ability to facilitate the secure collection of payments and store all the information required to process, manage and reconcile payments securely in a central online system.
Additional related solutions and services shall include but are not limited to;
Installation, Integration services, On-going support and maintenance, System development and customisation, Training, hosting, Add-on modules/functionality to enhance the main systems, Ability to integrate with Cashless catering systems, Information management systems, schools financial management system and other related customer systems as required, Ability to access and operate the solution on a variety of devices for example, desktop PC, smartphone, tablet, chromebooks and other mobile devices etc.
These solutions may also include engagement functionalities to allow users such as parents/ carers to engage with schools in regards to the booking of school facilities and parents evening places, send out and receive completed permission forms and allow for school/parent/guardian communications via text, email etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Contract is for 3 years with the option to extend for a further 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Your company must meet the requirements of the Payment card industry data security standard (PCIDDSS).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/07/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/07/2018
Local time: 12:00
Place:
London.
Information about authorised persons and opening procedure:
2 representatives of Academies enterprise trust.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
If successful then this tender will be repeated in 2020 or 2021 dependent on whether the extension option is taken up.
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=212210
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:212210).
VI.4) Procedures for review
VI.4.1) Review body
Academies Enterprise Trust
183 Eversholt Street, London
London
NW1 1UB
UK
Telephone: +22 2039475700
E-mail: chammond@academiesenterprisetrust.org
Internet address(es)
URL: http://www.academiesenterprisetrust.org
VI.5) Date of dispatch of this notice
07/06/2018