Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
UK
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS: UKJ31
Internet address(es)
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GIS Mapping Software
II.1.2) Main CPV code
48326000
II.1.3) Type of contract
Services
II.1.4) Short description
Portsmouth City Council (“the Council”) intends to enter into contract with Buchanan Computing Limited, for the provision of a cloud based mapping and analysis software solution. This contract includes for the provision of product licences, initial set up, training and on-going technical support. The contract will be for an initial term of 3 years commencing from 16.7.2018, with the option to extend on a rolling basis, in increments to be agreed, in accordance with Regulation 6, Paragraph 19 b) of the Public Contract Regulations (2015).
The estimated value of the contract is approximately 50 000 GBP per year. The Council reserves the right to utilise additional types or numbers of software licences as required to meet its on-going needs which will likely impact the estimated yearly contract value.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
150 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48326100
71222100
72212326
71354100
48326000
48810000
63712710
63712400
80500000
72250000
72260000
72240000
72610000
72253100
72253200
72253000
72212331
72224000
II.2.3) Place of performance
NUTS code:
UKJ31
II.2.4) Description of the procurement
Portsmouth City Council (“the Council”) intends to enter into contract with Buchanan Computing Limited. The contract is for the provision of a cloud based software solution that provides mapping and analysis of:
— streets,
— road accidents,
— traffic engineering,
— parking,
— signs.
The solution provides live interaction with mapping tools with instant analysis functions and convenient and customisable comparison reports highlighting national trends and assessment against other Local Authorities.
The contract includes software licences, initial set up, training and on-going technical support. The contract will be for an initial term of 3 years commencing from 16.7.2018, with the option to extend on a rolling basis, in increments to be agreed, in accordance with Regulation 6, Paragraph 19 b) of the Public Contract Regulations (2015).
The estimated value of the contract is approximately 50 000 GBP per year. The Council reserves the right to utilise additional types or numbers of software licences provided by Buchanan Computing Limited, as required to meet its on-going needs. This will likely impact the estimated yearly contract value.
II.2.5) Award criteria
Quality criterion: Not applicable
/ Weighting: Not applicable
Cost criterion: Not applicable
/ Weighting: Not applicable
II.2.11) Information about options
Options:
Yes
Description of options:
Portsmouth City Council reserves the right to utilise additional types or numbers of software licences provided by Buchanan Computing Limited, as required to meet its on-going needs. This will likely impact the estimated yearly contract value.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
In the interests of public safety the Council partners with Hampshire Constabulary on a number of initiatives. IT is a key enabler of effective partnering. Hampshire Constabulary utilise software solutions provided by Buchanan Computing Limited already. The Council's transport team relies heavily on Hampshire Constabulary's data. By utilising Buchanan Computing Limited software, the Council will have direct access to real time information provided by Hampshire Constabulary. If real time information is not available this could have a negative impact upon public safety and associated prioritisation given to transport network improvements. Use of another system would delay the transfer of information which would also require manual update at the cost of Officer time and introduce risk of error.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/05/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Buchanan Computing Limited
227 Shepherds Bush Road
London
W6 7AS
UK
NUTS: UKI33
Internet address(es)
URL: http://www.buchanancomputing.net/index.html
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: https://www.justice.gov.uk/
VI.5) Date of dispatch of this notice
07/06/2018