Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hackney New School
317-319 Kingsland Road
London
E8 4DL
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI
Internet address(es)
Main address: http://hackneynewschool.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/hackney_new_school
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hackney New School ~ Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Hackney New School, 317-319 Kingsland Road, London, E8 4DL.
Hackney New School Trust established a four-form entry secondary school, Hackney New school, in 2013, with a particular focus on music. The school is growing year on year to a reach a full complement of 700 pupils in 2020, aged 11 to 19.
Hackney New School aims to equip students with the intellectual and emotional tools needed to lead an interesting, rewarding and diverse life, this vision is centred on four key elements; academic excellence, self-belief, intellectual curiosity and responsibility towards others.
As part of the school’s vision ‘eating well together’ is a central part of the school day where pupils and staff eat lunch together and no packed lunches are allowed to make sure that all students eat well, affordably.
II.1.5) Estimated total value
Value excluding VAT:
350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Hackney New School.
London.
United Kingdom.
II.2.4) Description of the procurement
Whilst the Supplier will be responsible for recording meal uptake it will not be responsible for collecting or administering payments. As such, the contract will be based on ‘cost plus’ with an estimated turnover during the initial 18 months being approx. 350 000 GBP.
Hackney New Primary School:
Following the successful opening of the Free Secondary School, the Hackney New School Academy Trust gained a Funding Agreement from the Department for Education to open a new community Primary School in September 2015 with a cohort of 50 children in two Reception classes. By 2020 it is anticipated that the Primary School will have reached full capacity of 350 pupils.
The Primary School is currently on a temporary site with its own catering provision and it is anticipated that the school will move to its permanent site in autumn 2019. Consideration will be given to the benefit of merging the secondary and primary schools’ catering provision.
Basis of Contract:
The School wishes to participate in a tender process with the intention of appointing a Supplier to deliver the catering provision for its secondary school. The contract is for the provision of full outsourced catering services including the delivery and management of the catering services and the subsequent purchasing of light equipment to support the requirement. The contract will commence in January 2019 and will be awarded for an initial period of 18 months, after or during which point the Hackney New School Academy Trust will consider the benefits or combining the catering provision for its Primary School. If the contract is not merged after the initial period then the contract will continue on a rolling basis until such point a decision is made. The contract will not account for sales and will operate solely under a ‘cost plus’ with fixed guaranteed lines on food and labour costs.
Objectives:
The appointed Supplier will have significant experience of delivering high quality catering services and provide nutritious meal that comply with the Government's minimum nutritional and food-based standards for school lunches. The Supplier should ideally have a strong operational base in London together with a compelling attitude towards forging a congenial partnership with the school that stimulates a joint determination to achieve success and promote possible income generation streams for the school, whilst involving the wider community. It is It is expected that the Supplier will present ideas to representatives of the school within 3 months of appointment.
Ultimately it is important that the Supplier can demonstrate integrity with an ability to manage an efficient catering service through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to the school.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
30/06/2020
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/07/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
27/07/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hackney_new_school.
The closing date for receipt of the Selection Questionnaire is 13.7.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Hackney New School
London
UK
VI.5) Date of dispatch of this notice
08/06/2018