Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Spencer Academies Trust
Arthur Mee Road, Stapleford
Nottingham
NG9 7EW
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKF14
Internet address(es)
Main address: http://www.spenceracademiestrust.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.litmuspartnership.co.uk/project/spencer_academies_trust
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Spencer Academies Trust ~ Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for Spencer Academies Trust (the Client) at the following Academies:
— George Spencer Academy, Arthur Mee Road, Stapleford, Nottingham NG9 7EW.
— Derby Moor Academy, Moorway Lane, Derby DE23 2FS.
— John Port Academy, Main Street, Etwall, Derby DE65 6LU.
— Long Field Academy, Ambleside Way, Melton Mowbray LE13 0BN.
— Heanor Gate Science College, Kirkley Drive, Smalley, Heanor DE75 7RA.
— Fairfield Primary Academy, Toton Lane, Stapleford, Nottingham NG9 7HB.
— Wyndham Primary Academy, Wyndham Street, Derby DE24 0EP.
— Sunnyside Primary Academy, Reynard Way, Northampton NN2 8QS.
— Portland Primary Academy, Westwick Road, Nottingham NG8 4HB.
— Chetwynd Primary Academy, Chetwynd Road, Beeston NG9 6FW.
— Glenbrook Primary Academy, Wigman Road, Nottingham NG8 4PB.
— Inkersall Primary Academy, Inkersall Green Road, Inkersall, Chesterfield S43 3SE.
II.1.5) Estimated total value
Value excluding VAT:
6 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF14
UKF11
UKF22
Main site or place of performance:
Various Academies (see II.1.4) Short description).
United Kingdom.
II.2.4) Description of the procurement
Spencer academies trust is a Multi academy trust which includes the above Academies, where the successful Supplier will be required to deliver a service and meet the requirements of the specification from the contract commencement.
The Trust is expected to grow in the number of Academies becoming part of the Trust during this Contract period, and the provision of Cleaning services within these academies when they have joined the Trust may fall under the scope of this Contract. The successful Supplier will be expected to provide this service within these academies using the same costing model, ratios etc that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these academies will not be increased and they will join the Contract for the remaining contract period that exists at the point of entry into the Trust.
The Contract being tendered is for 3 years in duration from 1.1.2019 until 31.12.2021, with the option to extend for a further term of 2 years, and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the Client’s facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an Academy that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
Management support and team development is extremely important and prospective tenderers will be expected to demonstrate their approach to this in detail. In addition, the successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within on the contract performance.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
The Value of the current contract is c. 1 260 000 GBP, pus VAT per annum.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/07/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/08/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/spencer_academies_trust
The closing date for receipt of the Selection Questionnaire is 13.7.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The Contracting Authority reserves the right not to award any or part of the Contract which is the subject of this Contract notice and reserves the right to terminate the procurement process at any time.
The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Spencer Academies Trust
Nottingham
UK
VI.5) Date of dispatch of this notice
08/06/2018