Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele Univeristy Science and Innovation Park, Staffordshire
Keele
ST5 5BG
UK
Contact person: Chris Ibbott
Telephone: +44 1618174040
E-mail: c.ibbott@gardiner.com
NUTS: UKG24
Internet address(es)
Main address: www.keele.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Low Carbon Energy Generation Project
Reference number: KU/222/CI/IB/2018
II.1.2) Main CPV code
09300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Keele University is looking for a supplier to finance, design, procure, install and operate a diverse range of renewable energy generation and energy storage resources, to achieve a reduction of at least 4096 t CO2 within the 2021 calendar year, and the potential for further reduction beyond this date. The technologies would be installed within or local to the 600 acres of University land.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
65400000
09000000
45000000
73000000
31121320
31121330
31121300
31121340
09330000
09331000
09331100
09331200
09332000
71314200
31434000
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
On or within a 6 mile radius of Keele University, address given above.
II.2.4) Description of the procurement
Keele University aims to become self sufficient in energy generation and supply, deliver much reduced, if not, zero carbon emissions from its energy consumption and provide a mix of energies to underpin its research into renewable and alternative energy solutions. Whilst the strategy for this will be delivered through the existing Send project, this Low carbon energy generation project is critical in reducing the equivalent CO2 emissions.
Keele University is looking for a mix of low-carbon sources and storage options to maximise on-site energy generation potential, to deliver the required (at least 4 096 t CO2) and recognisable reduction in carbon emissions and to function in conjunction with its current Smart Energy Network Demonstrator scheme (SEND). The University operates its own private gas, electricity (HV & LV) and water networks, providing a unique opportunity for complimentary technologies to deliver an innovative, cost effective and reliable energy solution.
We are seeking a partner to develop proposals and define the best mix of technologies.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 324
This contract is subject to renewal: Yes
Description of renewals:
Contract Duration indicated as:
27 years in total consisting of:
1 year construction
25 years operation
1 year decommissioning
Subject to agreement during dialogue stage.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
It is intended that 5 Tenderers (who will be the Tenderers receiving the 5 highest scores following the Stage 4 Selection stage evaluation) will be invited to enter into dialogue although the University reserves the right to change this number to a maximum of six and a minimum of 3 Tenderers. Where the number of candidates meeting the selection criteria is below the minimum number of 3, the University reserves the right, in accordance with regulation 65(7) of the Public Contracts Regulations 2015 (“PCRs”) to continue the procedure by inviting the Tenderers with the required capabilities.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 028-049088
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/07/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/08/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by the University at any time.
The University reserves the right at any time to:
i) reject any or all responses and to cancel or withdraw the procurement at any stage;
ii) award a contract without prior notice;
iii) change the basis, the procedures and the timescales set out or referred to within the procurement documents;
iv) require a Tenderer to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification);
v) terminate the procurement process; and
vi) amend the terms and conditions of the selection and evaluation process.
Tenderers will be subject to a financial assessment to evidence that they have an acceptable level of financial standing to deliver a contract of the size and complexity of the Low carbon energy generation project. As part of this assessment, Tenderers will be required to evidence that their average annual turnover over the previous 3 financial years was at least 20 000 000 GBP (noting that, where a Tenderer is bidding as a consortium, this threshold shall apply in the aggregate to the consortium members as a whole, provided that the lead consortium member's average annual turnover over the last 3 years meets or exceeds 70 % of the requirement). In conjunction with the above, the University will undertake a Creditsafe credit report in respect of the Tenderer. Tenderers may be excluded from the process where their Creditsafe Credit Rating is 29 out of 100 or below.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park
Keele, Staffordshire
ST5 5BG
UK
Telephone: +44 1618174040
E-mail: c.ibbott@gardiner.com
Internet address(es)
URL: www.keele.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any review proceedings should be promptly brought to the attention of the Chief financial officer of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 ('PCR 2015'). Any review proceedings must be brought within the timescales specified by the applicable law, including, without limitation, PCR 2015. In accordance with PCR 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
VI.4.4) Service from which information about the review procedure may be obtained
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park
Keele, Staffordshire
ST5 5BG
UK
Telephone: +44 1618174040
E-mail: c.ibbott@gardiner.com
Internet address(es)
URL: www.keele.ac.uk
VI.5) Date of dispatch of this notice
13/06/2018