Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Merseyrail Electrics 2002 Ltd
Rail House, Lord Nelson Street, Liverpool
Liverpool
L1 1JF
UK
Contact person: Paul Murthwaite
Telephone: +44 1519552086
E-mail: pmurthwaite@merseyrail.org
NUTS: UKD7
Internet address(es)
Main address: http://www.merseyrail.org
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://redirect.transaxions.com/events/yp9un
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://redirect.transaxions.com/events/yp9un
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Corporate Uniform and Associated Services for Merseyrail Electrics 2002 Ltd
II.1.2) Main CPV code
18000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Merseyrail Electrics 2002 Ltd "Merseyrail" is offering the opportunity for Bidders to tender for the supply, delivery and management of a corporate uniform along with fitting service.
Merseyrail wish to appoint an organisation to supply and manage a corporate uniform and subsequent services to reflect and reinforce our corporate identity and values, making staff directly recognisable to the public. Merseyrail wish to engage with reliable, forward looking and innovative organisations to work with us in our aspiration to ensure that our network retains its position as the best rail network in the country. The Contract term will be for a minimum period of 3 years from the date of award, with the option to extend for an additional 2 year period at the sole discretion of the Merseyrail.
II.1.5) Estimated total value
Value excluding VAT:
1 990 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
18110000
18140000
18222000
II.2.3) Place of performance
NUTS code:
UKD7
Main site or place of performance:
Merseyside.
II.2.4) Description of the procurement
Merseyrail Electrics 2002 Ltd "Merseyrail" is offering the opportunity for Bidders to tender for the supply, delivery and online management of a corporate uniform along with fitting service and bespoke manufacturing for out of scope sizing.
Merseyrail wish to appoint an organisation to supply and manage a corporate uniform with subsequent services to reflect and reinforce our corporate identity and values (professional, inclusive, genuine and proactive), making staff directly recognisable to the public. Merseyrail wish to engage with reliable, forward looking and innovative organisations to work with us in our aspiration to ensure that our network retains its position as the best rail network in the country.
Corporate workwear is a key area for Merseyrail due to its impact on both brand and employee morale. Given the personal impact on the employee, it can be an emotive topic and the impact of getting this wrong may have a long lasting effect on staff morale and customer perception.
Merseyrail’s corporate uniform colours are grey and yellow (specific pantone colours will be provided to short listed bidders, the Bidder appointed to deliver this contract must be able to provide high quality corporate workwear which both incorporates and complements these colours.
The contract term will be for a minimum period of 3 years from the date of award, with the option to extend for an additional 2 years at the sole discretion of Merseyrail.
Following the initial full roll out of the uniform, the successful Bidder will be required to supply and deliver uniform on an ad hoc basis as required to meet the needs of the organisation in terms of any new staff requirements or additional and replacement items required by staff. A further roll outs to all staff will take place as defined within the tender documents.
As a minimum requirement, prospective Bidders must demonstrate they possess the following capabilities:
— ability to supply and manage corporate uniform requirements with Merseyrail logo for the duration of the contract,
— items not logo'd must be tax tabbed,
— capability to provide access to electronic ordering platforms with self-service functionality and the ability to tailor clothing options to different users,
— punch out and e-catalogue functionality,
— ability to provide a fully managed service with regular periodic reviews and forecasting,
— provision for delivery at all Merseyrail locations,
— capability to package and deliver uniform in wearer packs for each employee,
— pre-agreed lead times from order to delivery,
— to attend site to measure/determine correct sizes during implementation as per “sizing” section, and
— workshop to make non standard sizes.
The estimated value stated in sections II.1.5 and II.2.6 of up to 1 990 000 GBP reflects the initial 3 years of the contract and the optional 2 year extension and includes additional uniform roll outs and ad hoc requirement fulfilment.
There is no guarantee of business under any resulting contract, indeed there is no guarantee that any contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting contract is withdrawn for any reason.
Bidders are requested to express an interest in this procurement by following the link provided in section 1 of this notice. Interested parties will be issued with access to the Supplier qualification documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 990 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Ethical sourcing is key to Merseyrail and its parent companies as it tries to ensure that decent minimum labour standards are met in the production of corporate uniforms and accessories. Merseyrail requires the successful Bidder to ensure that all items supplied throughout their supply chain are from ethical supply sources, where the working conditions meet the standards of the International Labour organisation and the Universal Declaration of Human Rights as a minimum.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
As detailed in the Supplier qualification documents.
III.1.6) Deposits and guarantees required:
Relevant details will be sent to the shortlisted companies.
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided to the shortlisted companies.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the Supplier qualification documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/07/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/08/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Merseyrail is an urban network of vital importance to the transport infrastructure of Liverpool and its environs, operating on the Wirral and Northern Lines within Merseyside. It is one of the most punctual and reliable railway networks in the UK, with consistently high scores for customer satisfaction.
At a glance:
— 75 route miles, outer termini at Southport, Ormskirk, Kirkby, Hunts Cross on the Northern Line, and New Brighton, West Kirby, Chester and Ellesmere Port on the Wirral Line,
— core city centre underground network, including 6.5 miles in tunnels and 5 underground stations, giving easy access to work, study, shopping and leisure,
— underground section includes the original Mersey railway tunnel opened in 1886,
— approximately 100 000 passenger journeys per weekday or 36 million passenger journeys per annum,
— Nearly50 %of passengers are daily users,
— 67 stations of which 66 are managed by Merseyrail,
— One of the most intensively used networks in the UK with over 800 train services daily (Monday to Friday),
— clockface, regular interval timetable (15 minute frequencies, increasing to 5 minute on city centre sections),
— approximately 1200 staff,
— a fleet of 59 refurbished Class 507 and 508 trains.
Merseyrail is a unique concession in the UK as the Department for transport has been delegated by Parliament to the Merseyside Passenger transport executive (Merseytravel) and the concession agreement is between Merseyrail and Merseytravel. This gives much better local control by local people of local services. Another unique feature is the length of the concession which is 25 years from 20.7.2003 with review dates along the way.
The concession is operated by Merseyrail Electrics 2002 Ltd, a 50/50 Joint Venture company between Serco and Abellio.
Please see the SQ Expression of Interest document for further detail on this procurement.
VI.4) Procedures for review
VI.4.1) Review body
Merseyrail Electrics 2002 Ltd
Rail House, Lord Nelson Street
Liverpool
L1 1JF
UK
E-mail: jjones@merseyrail.org
VI.4.2) Body responsible for mediation procedures
See Section VI.4.1
Liverpool
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Merseyrail Electrics 2002 Ltd will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with the Utilities Contracts Regulations 2015, and all subsequent amendments and directives. At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful tenders to seek further debriefing from Merseyrail Electrics 2002 Ltd before the Contract is entered into.
The Utilities Contracts Regulations 2015 provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 30 day (or the first working day thereafter) of the date when the aggrieved party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the Court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the Contract has been entered into, the Court may only award damages.
VI.4.4) Service from which information about the review procedure may be obtained
See Section VI.4.1
Liverpool
UK
VI.5) Date of dispatch of this notice
15/06/2018