Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Wrekin Housing Trust Ltd
Colliers Way, Old Park
Telford
TF3 4AW
UK
E-mail: Nick.pike@wrekinhousingtrust.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.wrekinhousingtrust.org.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0904
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Wrekin Housing Trust — Electrical Suppliers Tender
II.1.2) Main CPV code
31000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
We are looking to undertake a tendering exercise for the supply of electrical equipment, components,cables, wiring, accessories etc.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG2
UKG
II.2.4) Description of the procurement
It is our intention (but will be confirmed within the contract notice) to assess the procurement in three areas:
1) pricing exercise on a basket of materials (50% weighting);
2) organisational fit. How your business is best placed to service our requirements (10% weighting);
3) added value. What can your organisation bring to this contract that will add value to Wrekin Housing Trusts business and/or help us improve services to tenants (40% weighting).
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical merit: Organisational
/ Weighting: 10
Quality criterion: Technical merit: Value-Added Services
/ Weighting: 40
Price
/ Weighting:
50
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The Contracts will be awarded for an initial period of 1 year with an option to extend for another 9 years based on acceptable performance, in total a potential 10 year agreement.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Standard Selection Questionnaire (SQ)
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated within contract documents published alongside this Notice
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 083-186380
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/07/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/08/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Wrekin Housing Trust is a Registered Social Landlord (Housing Association) based in Shropshire. We are the landlord for around 12 500 of our own tenants, and we also act as a contractor providing maintenance services to another 5 000 tenants who live in other landlord’s properties. In recent years we have also developed a range of specialist accommodation for large “group living” buildings that we have developed under our Shire Living brand. (More details of these can be seen at (https://www.shireliving.co.uk/)
80% of the stock that we maintain is within a 20 000 radius of our head office in Telford, with the remainder being spread across the remainder of Shropshire, Staffordshire, Cannock, the Black Country and North Birmingham.
We have a maintenance team of approximately 160 trade operatives that work across responsive maintenance, planned maintenance, gas servicing and maintenance. We have a unique approach to managing tenant repair requests. We aim to respond to every job the same day it is reported, and complete as many as possible at first visit. We currently attend 98,5% on the same day, and complete 86%. Our operating hours are 8-2-8 (8:00 to 20:00), 7 days a week, 52 weeks a year including all Bank Holidays. After 20:00 we have a stand-by trades team responding to exceptional circumstances only.
Van Stock:
Our ability to perform to such high standards with our repairs service is underpinned by strong Supply Chain Management in partnership with our suppliers. Our vehicles all have a Van Stock with replenishments happening at least weekly. These stocks need to be supplemented by access to counter services at convenient locations that can guarantee to hold the range of stock necessary to meet our requirements. Speedy service is also a requirement.
ICT:
Wrekin Housing Trust currently enjoys direct electronic trading with our current suppliers. This provides for orders, invoices and van stock management. Suppliers that cannot demonstrate ability to trade electronically will not be considered. (A more detailed ICT brief is attached).
Social Value:
Wrekin Housing Trust is keen to develop a partnership with an organisation that takes seriously their corporate responsibilities and are able to demonstrate their contributions to the local economy using Social Value.
Examples of this include local sponsorship, supporting apprenticeships and/or training opportunities for local people but we are keen to hear of other innovative ways that you contribute, or we could contribute in partnership.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=212324
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:212324)
VI.4) Procedures for review
VI.4.1) Review body
Wrekin Housing Trust Ltd
Colliers Way, Old Park
Telford
TF3 4AW
UK
Telephone: +44 1952217006
Fax: +44 1952213960
VI.5) Date of dispatch of this notice
18/06/2018