Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Council of the Borough of Kirklees
The Town Hall, Ramsden
Huddersfield
HD1 2AT
UK
Contact person: Beverley Martin
Telephone: +44 1484221000
E-mail: highways.contracts@kirklees.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.kirklees.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.1) Name and addresses
City of Bradford Metropolitan District Council
City Hall, Channing Way
Bradford
BD1 1HY
UK
Contact person: Beverley Martin
Telephone: +44 1484221000
E-mail: highways.contracts@kirkleees.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.bradford.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.1) Name and addresses
City of York Council
Hazel Court, James Street
York
YO10 3DS
UK
Contact person: Beverley Martin
Telephone: +44 1484221000
E-mail: highways.contracts@kirklees.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.york.gov.uk
Address of the buyer profile: https://www.yortender.co.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
KMCHS-228 - Framework Agreement For Street Lighting And Signing Maintenance Works Yorkshire Highway Alliance Contract
Reference number: DN325266
II.1.2) Main CPV code
50232100
II.1.3) Type of contract
Services
II.1.4) Short description
The works will consist of street lighting and signing maintenance works for the Yorkshire Highway Alliance, which will consist of the provision of labour and plant (only), and including traffic management on both highway and non-highway sites within the geographical boundary administrative areas of the council and other contracting authorities of:
— the city of Bradford Metropolitan District Council - Lot 1,
— the council of the Borough of Kirklees - Lot 3,
— York City Council - Lot 6 and any other “local authority” (as defined in the Local Government Act 1972 (SI 1972/070) within the Yorkshire and Humber Region.
Details of the relevant local authorities who may participate under this framework contract are illustrated in the geographical map in Appendix 1 of File 01 of the tender documents.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 300 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
City of Bradford Metropolitan Council — Street Lighting and Signing Maintenance Works Yorkshire Highway Alliance Contract - KMCHS-228
II.2.2) Additional CPV code(s)
50232100
50232110
45316110
31000000
34990000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Geographical area of Bradford, West Yorkshire
II.2.4) Description of the procurement
The works will consist of the street lighting and signing maintenance works for the Yorkshire Highway Alliance, which will consist of the provision of labour and plant (only), and including traffic management on both highway and non-highway sites within the geographical boundary administrative areas of the council and other contracting authorities of:
— the city of Bradford Metropolitan District Council - Lot 1,
— the council of the Borough of Kirklees - Lot 3,
— York City Council - Lot 6 and any other “local authority” (as defined in the Local Government Act 1972 (SI 1972/070) within the Yorkshire and Humber region.
Details of the relevant local authorities who may participate under this framework contract are illustrated in the geographical map in Appendix 1 of File 01 of the tender documents.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must price all items within each series for each lot but please note the contractor may price one, or more or all lots. There will be no limitation to the number of lots awarded to any one contractor. Based on lowest price as per Clause 5 of Schedule 1 of the framework agreement published with the other procurement documentation.
Lot No: 3
II.2.1) Title
Kirklees Council - Street Lighting and Signing Maintenance Works Yorkshire Highway Alliance Contract - KMCHS-228
II.2.2) Additional CPV code(s)
50232100
50232110
45316110
31000000
34990000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Geographical area of Kirklees, West Yorkshire
II.2.4) Description of the procurement
The works will consist of the street lighting and signing maintenance works for the Yorkshire Highway Alliance, which will consist of the provision of labour and plant (only), and including traffic management on both highway and non-highway sites within the geographical boundary administrative areas of the council and other contracting authorities of:
— the city of Bradford Metropolitan District Council - Lot 1,
— the council of the Borough of Kirklees - Lot 3,
— York City Council - Lot 6 and any other “Local Authority” (as defined in the Local Government Act 1972 (SI 1972/070) within the Yorkshire and Humber Region.
Details of the relevant local authorities who may participate under this framework contract are illustrated in the geographical map in Appendix 1 of File 01 of the tender documents.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must price all items within each series for each lot but please note the contractor may price one, or more or all lots. There will be no limitation to the number of lots awarded to any one contractor. Based on lowest price as per Clause 5 of Schedule 1 of the framework agreement published with the other procurement documentation.
Lot No: 6
II.2.1) Title
City of York Council - Street Lighting and Signing Maintenance Works Yorkshire Highway Alliance Contract - KMCHS-228
II.2.2) Additional CPV code(s)
50232100
50232110
45316110
31000000
34990000
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Geographical area of York, West Yorkshire
II.2.4) Description of the procurement
The Works will consist of the street lighting and signing maintenance works for the Yorkshire Highway Alliance, which will consist of the provision of labour and plant (only), and including traffic management on both highway and non-highway sites within the geographical boundary administrative areas of the council and other contracting authorities of:
— the city of Bradford Metropolitan District Council - Lot 1,
— the council of the Borough of Kirklees - Lot 3,
— York City Council - Lot 6 and any other “Local Authority” (as defined in the Local Government Act 1972 (SI 1972/070) within the Yorkshire and Humber Region.
Details of the relevant local authorities who may participate under this framework contract are illustrated in the geographical map in Appendix 1 of File 01 of the tender documents.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers must price all items within each series for each Lot but please note the contractor may price one, or more or all lots. There will be no limitation to the number of lots awarded to any one contractor. Based on lowest price as per Clause 5 of Schedule 1 of the framework agreement published with the other procurement documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 045-098578
Section V: Award of contract
Lot No: 1
Title: City of Bradford Metropolitan Council - Street Lighting and Signing Maintenance Works Yorkshire Highway Alliance Contract - KMCHS-228
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/05/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J McCann and Co Limited
McCann House, 110 Nottingham Road
Chilwell, Nottingham
NG9 6DQ
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jones Lighting Ltd
Suites 6-9 Hamilton House, Leyland Business Park
Centurion Way, Leyland
PR25 3GR
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 125 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Kirklees Council - Street Lighting and Signing Maintenance Works Yorkshire Highway Alliance Contract - KMCHS-228
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/05/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J McCann and Co Limited
McCann House, 110 Nottingham Road
Chilwell, Nottingham
NG9 6DQ
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Jones Lighting Ltd
Suites 6-9 Hamilton House, Leyland Business Park, Centurion Way
Leyland
PR25 3GR
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: City of York Council - Street Lighting and Signing Maintenance Works Yorkshire Highway Alliance Contract - KMCHS-228
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/05/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
J McCann and Co Limited
McCann House, 110 Nottingham Road
Chilwell, Nottingham
NG9 6DQ
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Lighting & Signs Ltd
Central Works, Scott Street
Hull
HU2 8AP
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ringway Infrastructure Services Ltd
Albion House, Springfield Road
Horsham, West Sussex
RH12 2RW
UK
NUTS: UKE
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Jones Lighting Ltd
Suites 6-9 Hamilton House, Leyland Business Park, Centurion Way
Leyland
PR25 3GR
UK
NUTS: UKE
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 175 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Please note the reference numbers against the Contractors names do not reflect the contractors ranking.
The principal contracting authority (i.e. the Council of the Borough of Kirklees) is the only contracting authority that will enter into any framework agreement with the successful economic operators. The other contracting authorities listed in Section I.1 of this notice above shall be permitted to use the framework agreement to call-off contracts in relation to the lot relevant to each individual contracting authority. In addition, the framework agreement may be used by any of the other “Local Authorities” (as defined under the Local Government Act 1972 (SI 1972/070)) within the Yorkshire and Humber Region.
With regards to the estimated total value of works for the entire duration of the framework agreement, please note the values stipulated in Section II.1.7 of this notice above covers the potential spend of all the participating contracting authorities, throughout the duration of the framework agreement. Notwithstanding the range of values stipulated in Section II.1.7, however, for the avoidance of doubt please note that:
i— the estimates given in Section II.1.7 of this Notice are strictly estimated values only,
ii— furthermore, please note that estimates given in Section II.1.7 of this notice are based on third party estimates of anticipated future workloads during the framework period as at the date of this notice, and the principal contracting authority gives no warranty as to the accuracy to said data,
iv— the anticipated usage of this framework agreement is unknown at present.
Tenderers should note that it is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any of the successful economic operators with whom the principal contracting authority enters into the framework agreement will in fact be called upon to execute works on behalf of the principal contracting authority or any of the other contracting authorities. Unless otherwise specifically stated elsewhere in the tender documents, there is no minimum or maximum value /quantity of works that may be ordered on any one occasion.
No contracting authority is bound to enter into any task order or other contract following discussions or other representations and no contracting authority shall incur any liability in respect of any failure to enter into any works contract or in connection with the total volume, type of works or value of works anticipated by any of the economic operators or which any economic operator is asked to carry out.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
N/A
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (standstill periods) and Chapter 6 (applications to court) of the public contract Regulations 2015 (SI 2015/102), the principal contracting authority has incorporated a minimum 10 calendar days standstill period at the point that information on the conclusion of the framework agreement was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award (or non-award) of the framework agreement. Such additional information should have been (and can still be) requested from the address at Sections I.1 of this notice above. If an appeal regarding the award (or non-award) of the framework agreement has not been successfully resolved, then the regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The court may extend the time limited for starting proceedings where the court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than 3 months after that date. Where the framework agreement has not been awarded, the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the framework agreement has been awarded, the court may only award damages or, where the contract award procedures have not been followed correctly, declare the framework agreement to be ineffective.
VI.5) Date of dispatch of this notice
19/06/2018