Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Tewkesbury School
Ashchurch Road
Tewkesbury
GL20 8DF
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKK13
Internet address(es)
Main address: http://www.tewkesburyschool.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tewkesbury School — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Tewkesbury School.
The contract will commence on 1.4.2018 for a period of three years, with the potential for an extension of up to a further 3 years.
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
660 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
Tewkesbury School
Gloucestershire
United Kingdom
II.2.4) Description of the procurement
We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within Central England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term.
The scope of the contract covers all of the cleaning provision within the school including all holiday and periodic cleans.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Tewkesbury School on the contract performance.
The projected cost of cleaning for the first contractual year is 110 000,00 GBP.
Tewkesbury School is considering converting to a multi academy trust (MAT); the MAT is expected to grow in the number of schools beyond just Tewkesbury School once formed and it is expected that more schools will become part of the MAT during this contract period. The provision of cleaning services within these schools when they have joined the MAT will fall under the scope of this contract. The successful Supplier will be expected to provide the cleaning services within these additional schools using the same costing model, ratios, etc that were applied to the successful bid for Tewkesbury School at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT.
Please note: As stated above, further schools may be added to the contract during the tender process and during the life of the contract.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 84
Quality criterion: Company Approach
/ Weighting: 68
Quality criterion: Contract Compliance
/ Weighting: 60
Cost criterion: Competitiveness
/ Weighting: 52
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 138-283551
Section V: Award of contract
Title: Tewkesbury School — Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Churchill Contract Services Ltd
Harpenden
UK
NUTS: UKH23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 660 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Tewkesbury School
Tewkesbury
UK
VI.5) Date of dispatch of this notice
21/06/2018