Castle Rock Edinvar Housing Association

1 Hay Avenue

Edinburgh

EH16 4RW

UK

Telephone: +44 1316570600

E-mail: purchasing@placesforpeople.co.uk

Fax: +44 1316570700

NUTS: UKM

Internet address(es)

Main address: www.housingprocurement.com

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11422

II.1.1) Title

II.1.2) Main CPV code

45112700

II.1.3) Type of contract

Services

II.1.4) Short description

Castle Rock Edinvar Housing Association are seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement a Grounds Maintenance Contract to achieve the standard set out within the specification in accordance with lot breakdowns, site drawings and GIS mapping provided.

Castle Rock Edinvar currently spend approximately 185 000 GBP per annum on providing grounds maintenance services to circa 160 schemes and properties in the East Lothian, Edinburgh, Falkirk, Midlothian, Milton of Campsie, Stirling, Tullibody and West Lothian regions. The stock within these regions is owned and managed by CREHA and other Places for People Group companies.

II.1.5) Estimated total value

Value excluding VAT: 185 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must confirm if they hold the particular authorisation or memberships: CHAS / SSiP / or comparable relevant accreditation. Please indicate within your ESPD response if the relevant documentation is available via electronic means. If so, please provide access information e.g. website address.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Minimum level(s) of standards required:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2 (60 %) — Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.8.1 (15 %) — Bidders will be required to confirm their average annual manpower for the last three years.

4C.8.2 (10 %) — Bidders will be required to confirm their number of managerial staff for the last three years.

4C.9 (15 %) — Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4D.1 — The Bidder must hold a UKAS (or equivalent) accredited third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or provide evidence of equivalent measures, provided they comply with the required standards.

4D.2 — The Bidder must hold a UKAS (or equivalent) accredited third party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or provide evidence of equivalent measures, provided they comply with the required standards.

Minimum level(s) of standards required:

ESPD Scoring Methodology

10 — Excellent — Meets all PfP / CREHA’s requirements in the area being measured in accordance with the tender and Contract Documents so that the works/services/supplies will be delivered in an excellent way that will be highly responsive to the needs of PfP / CREHA and its stakeholders.

9 — Nearly Excellent — Meets most of PfP / CREHA’s requirements in the area being measured almost completely so that the works/services/supplies will be delivered in a nearly excellent way that will be responsive to the needs of PfP / CREHA and its stakeholders.

8 — Very Good — Meets PfP / CREHA’s requirements in the area being measured well although not completely in one or two aspects but still so that the works/services/supplies will be delivered in a very good way that will be responsive to the needs of PfP / CREHA and its stakeholders.

7 — Good — Meets PfP / CREHA’s requirements and standards in the areas being measured well but not completely in some aspects but still so that the works/services/supplies will be delivered well and in a way that is reasonably responsive to the needs of PfP / CREHA and its stakeholders.

6 — Reasonable — Meets PfP / CREHA’s requirements in the areas being measured in the majority of aspects but fails in some aspects so that the works/services/supplies will be delivered in a reasonable way that recognises the needs of PfP / CREHA and its stakeholders.

5 — Satisfactory — Meets PfP / CREHA’s requirements in the area being measured in the majority of aspects but fails in some fundamental aspects so that there will be only satisfactory arrangements for the works/services/supplies.

4 — Moderately Satisfactory — Meets PfP / CREHA’s requirements in the area being measured in some fundamental aspects but fails in the majority of aspects so that there will be only moderately satisfactory arrangements for the works/services/supplies.

3 — Unsatisfactory — Meets PfP / CREHA’s requirements in the area being measured in some minor aspects but fails in the majority of aspects so that there will be unsatisfactory arrangements for the works/services/supplies.

2 — Poor — Fails to meet PfP / CREHA’s requirements in the area being measured in nearly all aspects so that there will be poor delivery of the works/services/supplies.

1 — Very Poor — Significantly fails to meet PfP / CREHA’s requirements in the area being measured so that there will be very poor delivery of the works/services/supplies.

0 — Abysmal — Either no answer is given or the Applicant’s proposals in that area completely fail to meet PfP / CREHA’s requirements in the area being measured or do not answer the question raised.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/07/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/08/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

VI.4.1) Review body