II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Loreto College
St Albans
Hertfordshire
United Kingdom
II.2.4) Description of the procurement
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 000 students on roll and 125 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Client would wish the successful Supplier to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1.1.2019 to 31.12.2021 with the option to extend the contract for a further two years. This will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Client for the duration of this contract.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption with free meals charged at a margin and hospitality at net food cost.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The value of the current contract is:
Last full year Jan — Dec 2017
Core pupil sales: 226 696 GBP
Free School Meals: 15 879.03 GBP
Hospitality: 1 514.86 GBP
Staff duty meals: 1 461.14 GBP
Total: 242 521.31 GBP
This year to date Jan — April 2018 (4 months)
Core pupil sales: 96 096.51 GBP
Free School Meals: 4,247.99 GBP
Hospitality: 157.58 GBP
Staff duty meals: 607.20 GBP
Total: 101 109.28 GBP
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The Client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed. The Client would wish for the successful Supplier to look at making this investment within the existing dining area.
There are currently 8 staff employed to deliver the catering service, with no current catering staff in the LGPS.
The catering service is currently contracted to Edwards and Blake.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 210 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No