Contract notice
Section I: Contracting
authority
I.1) Name and addresses
BSO C/O Procurement and Logistics Service
77 Boucher Crescent
Belfast
BT12 6HU
UK
E-mail: gerard.kearney@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
UK
E-mail: gerard.kearney@hscni.net
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://etendersni/gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni/gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Integrated Electronic Health and Care Record for Health and Social Care Northern Ireland ("the encompass programme")
II.1.2) Main CPV code
48800000
II.1.3) Type of contract
Services
II.1.4) Short description
The Business services organisation (BSO) on behalf of Health and Social Care Northern Ireland (HSCNI) wishes to procure the delivery, implementation and on going support and development of a fully integrated electronic health and care record solution across acute, community, social and primary care settings to provide a single health and social care record for every citizen in Northern Ireland.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48151000
72300000
72268000
72210000
48422000
72260000
48100000
48180000
72590000
72000000
48517000
72250000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The Business services organisation (BSO) on behalf of Health and Social Care Northern Ireland (HSCNI) wishes to procure the delivery, implementation and on going support and development of a fully integrated electronic health and care record solution across acute, community, social and primary care settings to provide a single health and social care record for every citizen in Northern Ireland.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
5 x 1 year periods at the discretion of BSO. Also see Section II.2.11
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
Please refer to the Selection questionnaire
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is envisaged that the Contract will be awarded by April 2019. The duration of the Contract will be 10 years with the option for the term to be extended by a further 5 years in 1 year increments. In addition there are a number of optional functionalities which BSO may consider. Please see Section VI.3 for further details on these options.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In Section 1.2 it is stated that this procurement is a joint procedure. Please note this is not a joint procedure. The Contracting Authority is BSO as stated in I.1 awarding on behalf of HSCNI as described in Section VI.3. Please see section VI.3 for full details of the encompass requirement
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 098-223648
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/07/2018
Local time: 15:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/08/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/07/2019
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Estimated value excluding VAT is 90 000 000 GBP — 120 000 000 GBP in respect of the core solution. The core will include:
— Enterprise scheduling (Patient administration, Theatre management, Emergency department),
— Enterprise order communications,
— Clinical and care noting,
— Clinical decision support,
— Electronic prescribing and Medications administration including pharmacy stock control,
— Maternity,
— Anaesthetics,
— ICU,
— Specialist clinical departmental systems,
— Child health,
— Mental health,
— Community services,
— Social care services,
— Clinical and Care correspondence,
— Clinical coding,
— Patient flow and bed management,
— Clinical portal,
— Patient portal,
— Statutory returns and operational reporting,
— Population health, screening and registry management and advanced reporting/analytics capabilities.
In addition to the core functionality referred to above, the solution should be capable of extension to provide functionality currently provided by other specialist systems or new functionality. As the Contracts for existing systems expire, HSCNI may seek to incorporate their functionality into the core electronic health and care record solution rather than replace them directly with new standalone systems. HSCNI wish to explore in the procurement process the potential optional replacement of the following:
— Laboratory information management system,
— Radiology information system,
— GP out of hours,
— GP practice management system,
— Digital dictation/voice recognition.
Further detail is contained in the Memorandum of information available with the procurement documents on eTendersNI. The proposed contract will be entered into by BSO for the solution to be implemented as a single instance across Northern Ireland for use by those involved in the delivery of care on behalf of HSCNI. HSCNI means Health and Social care services in Northern Ireland being acute and community services provided by the 5 health trusts, ambulance trust, general practitioner surgeries and clinics, health boards and agencies and central government healthcare services organisations. BSO will incorporate a standstill period at the point information on the award of the Contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful suppliers to challenge the award decision before the Contract is entered into. The Public Contract Regulations as amended provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). To apply for this opportunity bidders must be registered on the eTendersNI platform. To register please go to https:\\etendersni.gov.uk Help and Supplier Walkthrough Guides are available from the eTendersNi home page. A telephone helpline is also available from the home page or you may contact the helpdesk via email, ni-eproc-helpdesk@eurodyn.com.
VI.4) Procedures for review
VI.4.1) Review body
Business Services Organisation
Belfast
UK
VI.5) Date of dispatch of this notice
23/06/2018