II.2.3) Place of performance
NUTS code:
UKJ37
Main site or place of performance:
Robert May's School
Odiham
Hampshire
United Kingdom
II.2.4) Description of the procurement
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 232 students on roll and 170 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of students tastes and dietary requirements. The Client wishes the successful Supplier to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for 3 years in duration from September 2018 to August 2021, with an option by the Supplier to extend to August 2023. The contract will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Client for the duration of this contract.
The academic year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all school catering services, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged based on consumption and at net food cost.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
The value of the current contract is:
2015/16
Cash Sales: 124 561 GBP
Free Issues (Hospitality and FSM): 24 834 GBP
Total: 149 395 GBP
2016/17
Cash Sales: 173 562 GBP
Free Issues (Hospitality and FSM): 25 225 GBP
Total: 198 787 GBP
2017/18 YTD
Cash Sales: 37 814 GBP
Free Issues (Hospitality and FSM): 5 044 GBP
Total: 42 858 GBP
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement its values and support the principles of healthy eating.
As a school that is continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed. The Client would wish for the Supplier to look at making this investment within the existing kitchen and dining areas.
Please be advised that this contract will be let on a 3 + 2 years basis.
II.2.5) Award criteria
Quality criterion: Food
/ Weighting: 25
Quality criterion: Management
/ Weighting: 10
Quality criterion: People
/ Weighting: 10
Quality criterion: Service development
/ Weighting: 10
Quality criterion: Contractor compliance and cultural fit
/ Weighting: 10
Cost criterion: Finance
/ Weighting: 35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No