Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
Contact person: Catrina Rimen
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.rugby.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/csw-jets
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/csw-jets
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/csw-jets
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RUG — High Rise Site Security — Biart Place and Rounds Gardens, Rugby
Reference number: RUG - 6273
II.1.2) Main CPV code
79713000
II.1.3) Type of contract
Services
II.1.4) Short description
Rugby Borough Council (RBC) is inviting tenders for the provision of guarding services 24 hours a day, 7 days a week with 2 security guards per block at the following sites:
Site 1: Biart Place, Rugby — including Green Court and Fairway Court;
Site 2: Rounds Gardens, Rugby — including Ashwood Court, Royal Court and Beechwood Court.
Duties are to include:
— patrolling all floors and communal areas of every block to ensure all communal areas, bin chutes and electric cupboards are free of obstruction, items that could cause an obstruction, or be combustible,
— inspecting the areas patrolled for suspicious activity, antisocial behaviour and ensuring the site is safe and secure,
— monitoring the front and rear entrance doors to ensure residents are not bringing any items into the block that could cause a major incident,
— full compliance with the Council’s evacuation procedure and understanding responsibilities in the event of a fire.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79713000
79710000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
II.2.4) Description of the procurement
Rugby Borough Council (RBC) is inviting tenders for the provision of guarding services 24 hours a day, 7 days a week with 2 security guards per block at the following sites:
Site 1: Biart Place, Rugby — includes the following blocks of flats Green Court and Fairway Court;
Site 2: Rounds Gardens, Rugby — includes the following blocks of flats Ashwood Court, Royal Court and Beechwood Court.
Duties are to include:
— patrolling all floors and communal areas of every block to ensure all communal areas, bin chutes and electric cupboards are free of obstruction, items that could cause an obstruction, or be combustible,
— inspecting the areas patrolled for suspicious activity, antisocial behaviour and ensuring the site is safe and secure,
— monitoring the front and rear entrance doors to ensure residents are not bringing any items into the block that could cause a major incident,
— full compliance with the Council’s evacuation procedure and understanding responsibilities in the event of a fire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to enter into one contract for an initial period of 1 year with the successful tenderer. The Authority has the option to extend the contract for a further 1 year subject to satisfactory performance. The anticipated commencement date is 8.9.2018.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access the procurement documents please visit www.csw-jets.co.uk register, and express interest in Project RUG — 6273, RUG — High Rise Site Security – Biart Place and Rounds Gardens, Rugby. Instructions on how to apply for are provided in “Part 1 — ITT Information Pack”.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/07/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
31/07/2018
Local time: 12:00
Place:
Rugby Borough Council, Town Hall, Evreux Way, Rugby, CV21 2RR.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
To access the procurement documents please visit www.csw-jets.co.uk register, and express interest in Project RUG — 6273, RUG — High Rise Site Security – Biart Place and Rounds Gardens, Rugby. Full details of the requirement, the evaluation criteria and how to apply are provided in the Tender Pack.
VI.4) Procedures for review
VI.4.1) Review body
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
VI.4.2) Body responsible for mediation procedures
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
E-mail: procurement@rugby.gov.uk
VI.5) Date of dispatch of this notice
27/06/2018