Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Contact person: David Box
Telephone: +44 1412420345
E-mail: david.box@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Telephony Services Dynamic Purchasing System
Reference number: SP-17-032
II.1.2) Main CPV code
64200000
Â
II.1.3) Type of contract
Services
II.1.4) Short description
The Authority has established a collaborative Dynamic Purchasing System (DPS) for Telephony Services. The DPS comprises a number of categories (lots) for the provision of Traditional Telephony, Internet Protocol (IP) Telephony and Enterprise Bundled Services. A key objective is to offer a straightforward, flexible and suitable route to market for Scottish public sector bodies. See section III.1.1) for details of public sector organisations who can access the DPS. No form of volume guarantee has been granted by the Authority. The Authority shall not be bound to order any of the services referred to in the lot descriptions. The DPS will be open to entrants throughout its life who meet the minimum criteria.
II.1.5) Estimated total value
Value excluding VAT:
10 000 000.00Â
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Traditional Telephony
II.2.2) Additional CPV code(s)
64200000
32500000
64223000
32424000
32521000
32427000
32416100
32420000
32428000
32342450
32522000
48513000
31712113
48514000
48516000
64214400
64214000
32412100
32416000
32421000
32429000
32551000
51340000
32423000
64213000
32544000
32400000
32524000
32545000
79510000
32344100
51300000
32332200
32412000
32342440
32520000
32543000
32523000
32552000
32415000
64214200
32546000
64227000
48314000
32540000
48510000
32541000
32510000
64210000
32342100
32422000
32550000
79511000
64224000
32542000
32000000
32342200
64220000
64212200
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Potential participants must complete the European Single Procurement Document (ESPD) and meet the minimum entry criteria to be established on the DPS. This lot will provide supplier delivery and support for organisations seeking traditional telephony services. The traditional telephony lot will encompass all telephony technologies and services that are traditionally carried out over the dedicated circuit switch connections of a Public Switch Telephone Network (PSTN). Due to the wide and diverse nature of traditional telephony services, it is not possible to list all the types envisaged. However, some examples (non-exhaustive list) are; the provision of voice calls, services and infrastructure; Line Rental including Integrated Serves Digital Network (ISDN) and PSTN; Direct Dial Integer (DDI) Provisioning; Electronic Billing Services; Migration Management Support; Non geographic numbers and directory enquiries; Broadband provision and services (e.g. site to site or site to cloud connectivity, broadband routing etc.) and paging services. Participants must have at least 12 months experience delivering the types of services within this Lot. Tell us about your company, services you provide and at least 2 relevant case study examples from the last 3 years. Examples from both public and / or private sector may be provided. Please try and be as concise as possible and preferably within 2 sides of A4 paper. Responses are to be provided in section 4C- (Technical and professional ability) part 4C.1.2 of the ESPD Document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40-80 %
Price
/ Weighting:Â
20-60 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An initial period of 12 months with an option to extend for an additional 12 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this DPS if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Internet Protocol (IP) Telephony
II.2.2) Additional CPV code(s)
64200000
64215000
64210000
32500000
32410000
32430000
72720000
79512000
48512000
64227000
64223000
32424000
32521000
32427000
32416100
32420000
32428000
32342200
32342450
32522000
48513000
31712113
48514000
48516000
64214400
64214000
32412100
32421000
32429000
32551000
51340000
32423000
64213000
32544000
32400000
32524000
32545000
79510000
32344100
51300000
32332200
32412000
32342440
32520000
32543000
32523000
32552000
32415000
64214200
32546000
48314000
32540000
48510000
32541000
32510000
32342100
32422000
32550000
79511000
32542000
32000000
32417000
64224000
64212200
64220000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Potential participants must complete the European Single Procurement Document (ESPD) and meet the minimum entry criteria to be established on the DPS. This lot will provide supplier delivery and support for organisations seeking IP Telephony Services. The IP Telephony lot will encompass all telephony technologies and services that use the Internet Protocol's packet-switched connections to exchange voice, fax, and other forms of information that have traditionally been carried over the dedicated circuit-switched connections of the public switched telephone network (PSTN). Due to the wide and diverse nature of IP Telephony, it isn’t possible to list all the types envisaged - but some examples (non-exhaustive list) are; Voice Over Internet Protocol (VoIP), Session Initiation Protocol (SIP) Trunk Provision, Point to Point Circuits, Telephony as a Service (TaaS), Provision of telephony through a hosted or cloud based solution, Contact Centre Provision, Messaging Services, Intelligent Voice Response (IVR), Automated Call Distribution (ACD), Unified Communications and Broadband provision and services (e.g. Site to site or Site to cloud connectivity, broadband routing etc.) Participants must have at least 12 months experience delivering the types of services and technologies within this Lot. Tell us about your company, services you provide and at least 2 relevant case study examples from the last 3 years. Examples from both public and/or private sector may be provided. Please try and be as concise as possible and preferably within 2 sides of A4 paper. Responses to be provided in section 4C- (Technical and professional ability) part 4C.1.2 of the ESPD Document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40-80 %
Price
/ Weighting:Â
20-60 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An initial period of 12 months with an option for an additional 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this DPS if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Enterprise Bundled Services
II.2.2) Additional CPV code(s)
64200000
64215000
64210000
32500000
32410000
32430000
72720000
79512000
48512000
64227000
64223000
64212000
32250000
64212100
32424000
32521000
32427000
32416100
32420000
32428000
32342200
32342450
32522000
48513000
31712113
48514000
32252000
64212500
48516000
64214400
64212300
64214000
32412100
32416000
32421000
32429000
32551000
51340000
64212700
32423000
64213000
32544000
32400000
32524000
32545000
79510000
32344100
51300000
64212600
32332200
32412000
32252100
32342440
32520000
32543000
32523000
32552000
32415000
64214200
32546000
48314000
32540000
48510000
32541000
32510000
32342100
32422000
32550000
79511000
31712112
64224000
32542000
32000000
32417000
64220000
64212200
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Potential participants must complete the European Single Procurement Document (ESPD) and meet the minimum entry criteria to participate on the DPS. The Enterprise Bundled Services Lot will provide organisations access to a bundled range of telephony services as opposed to individual services. The scope of this Lot will focus on bundled services from those identified within Lots 1 and 2 and also includes other services, but not be limited to, such as mobile voice and data telephony, unified communications, telephony as a service etc. This lot will provide a one stop shop for organisations who want to purchase their telephony solutions through one Procurement. More than one telephony service will need to be purchased to qualify as a procurement of a bundle. Participants must have at least 12 months experience delivering the types of services and technologies within this Lot. Tell us about your company, services you provide and at least 2 relevant case study examples from the last 3 years. Examples from both public and / or private sector may be provided. Please try and be as concise as possible and preferably within 2 sides of A4 paper. Responses to be provided in section 4C- (Technical and professional ability) part 4C.1.2 of the ESPD Document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40-80 %
Price
/ Weighting:Â
20-60 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
An initial 12 month period with an option to extend for an additional 12 months
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this DPS if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential participants from the UK will be required to provide their tax reference numbers: i.e. Value Added Tax registration number, PAYE collection reference and Corporation Tax or Self-Assessment reference, as applicable. Please enter this number in section 2A question 2A.2 and 2A.3 of the ESPD.
Overseas and non-UK Potential Participants will be required to submit a certificate of tax compliance obtained from the country in which they are a resident for tax purposes.
The Authority will have the right to request evidence that entry criteria is still valid at any point during the life of the Dynamic Purchasing System with evidence to be provided via an updated ESPD to the Authority within 5 working days of request being issued.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below:
Public Liability insurance of Minimum 1 000 000 GBP
Employers Liability insurance of Minimum 5 000 000 GBP
Professional Indemnity insurance of Minimum 1 000 000 GBP
The Dynamic Purchasing System will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire and Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the Dynamic Purchasing System will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations.
Information about Scottish Public Bodies is available at:
http://www.gov.scot/Topics/Government/public-bodies/about
Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at:
http://www.gov.scot/Topics/Government/Procurement
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Criteria for each Lot (Category) is presented in the description area for each individual Lot (Category).
Suppliers must hold a third party Cyber Security accreditation e.g. Cyber Essentials, Cyber Essentials Plus, ISO 27001, IASME or be able to provide evidence of equivalency, and details of this must be provided at Section 2.2) of the technical envelope within the ESPD.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
There will be a requirement to provide management information on the call-off contracts awarded through the DPS.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 095-216209
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/06/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
26/06/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
19 May 2020
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Establishing a DPS for Telephony Services is a new route for Scottish Procurement and as a continuous improvement procedure, we will review outcomes with stakeholders and suppliers during the first 6 to 12 months.
**Please note there is a Technical Envelope within PCS-T regarding both Fair Work and Cyber Security. With regard to Fair Work, your responses are required for information purposes only and are not part of the selection criteria. However, with regard to Cyber Security, it is mandatory that Suppliers hold a third party Cyber Security accreditation relevant to the delivery of services under this DPS e.g. Cyber Essentials, Cyber Essentials Plus, ISO 27001, IASME or equivalent. Failure to confirm that a third party accreditation, or equivalent, is held will result in Suppliers not gaining access to the DPS. Applications will not be accepted via the PCS-T system unless you complete this Envelope.
The estimated total value is up to 10 000 000 GBP (excluding VAT) with call-off contracts likely to be in much smaller values. The system for establishing and on-boarding suppliers to the DPS will operate fully electronically using the PCS-Tender system Project Code 10849.
Organisations who use the DPS for call-offs will issue all documentation electronically. Many organisations use PCS-Tender. However, alternative electronic routes may also be used and are acceptable.
All participants awarded a place on a Lot on the DPS will be invited to all contract opportunities within that lot. Award criteria will be based on best price-quality ratio (see sect II.2.5 of this OJEU for ranges) which will be formulated more precisely at call-off and may incorporate mandatory minimum requirements bidders have to achieve.
Participants should be aware there is not a requirement to bid for all lots or provide all services under each lot.
Realising Scotland's full potential in a digital world: A Digital Strategy for Scotland - http://www.gov.scot/Publications/2017/03/7843
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 10849. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community Benefits requirements will be determined at each individual call-off contract.
(SC Ref:547002)
VI.4) Procedures for review
VI.4.1) Review body
Scottish Government
5 Atlantic Quay
Glasgow
G2 8LU
UK
Telephone: +44 1412420345
Internet address(es)
URL: http://www.scotland.gov.uk
VI.5) Date of dispatch of this notice
27/06/2018