Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Stevenage Borough Council
Daneshill House, Danestrete
Stevenage
SG1 1HN
UK
Contact person: Corporate Procurement
Telephone: +44 1438242775
E-mail: procurement@stevenage.gov.uk
NUTS: UKH23
Internet address(es)
Main address: www.stevenage.gov.uk
Address of the buyer profile: www.supplyhertfordshire.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SBC 0518 Provision of a Supply Chain for Stevenage Borough Council Repairs and Voids Service
Reference number: CCD00572-582
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
Stevenage Borough Council is seeking suitable suppliers for the provision of a housing repairs and voids supply chain covering a diverse range of trades (mainly to support the Council’s in-house repairs team). This will be primarily to:
— support the Council’s direct delivery teams during busier periods including out of hours works as required,
— deliver larger repair and void works where the Council does not have sufficient capacity or outsourcing of the work provides better value for money,
— provide greater flexibility to meet customer demand for responsive repairs (on a 24/7 basis) and refurbish empty properties as quickly as possible.
The supply chain is being procured in 13 separate lots, aligned to different work stream specialisms with one contractor appointed to provide works on each lot. In total, we anticipate up to 1 300 000 GBP of work being generated each year across all lots, over a maximum 4-year contract period (3 + 1 years).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 200 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Responsive Repairs General Building Work
II.2.2) Additional CPV code(s)
45210000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To provide the full range of minor maintenance and fair wear and tear repairs to internal areas of occupied domestic properties and shared access and egress areas of communal properties. To further include maintenance and general day-to-day repairs to external areas around communal properties, maintenance to external fixtures such as gates and fencing of domestic properties and external drainage systems and structures.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Void Refurbishments — General Building Work
II.2.2) Additional CPV code(s)
45210000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To provide the full range of internal refurbishment and associated repairs previously identified as being required in order to return temporarily empty properties (otherwise known as ‘Voids’) to a suitable letting standard. To further undertake refurbishment and repairs previously identified as being required to external fixtures such as gates and fencing. To further include previously identified tasks required to ensure properties that are subject to the ‘mutual exchange’ process meet all legal standards and regulations.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Fencing
II.2.2) Additional CPV code(s)
45340000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of repairs and renewals to all types of fencing structures, including the erection of new fencing to previously open areas where required. To further include works to the full range of associated timber structures such as gates and the like, including repairs and renewals to ironmongery. This service will be provided to both domestic properties and shared access and egress areas of communal properties.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Groundworks
II.2.2) Additional CPV code(s)
45432112
45432112
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of repairs and renewals to all types of external paths and paving. To further repair, renew and where instructed create or install, concrete external structures such as steps, stairs and bollards. To further repair and renew kerbs, channels and edgings as necessary. This service will be provided to both domestic properties and shared access and egress areas of communal properties. NB Underground drainage works are covered in Lot 7.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 5
II.2.1) Title
Glazing
II.2.2) Additional CPV code(s)
45441000
45441000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of glazing repairs and renewals to single, double and Georgian wired glazing in domestic properties, and the windows and doors of communal properties. To further include the full replacement of windows as directed. Works will include windows at height as necessary.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 6
II.2.1) Title
Scaffolding
II.2.2) Additional CPV code(s)
45262100
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To provide a full scaffolding erection, maintenance and strike service for residential and communal properties of all descriptions.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 7
II.2.1) Title
Underground Drainage
II.2.2) Additional CPV code(s)
45232452
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of repairs and renewals to all types of external underground water drainage structures and systems, including restitution of all earthworks and the surrounding landscape. To further include works to repair, maintain, and where required install drainage structures such as soakaways. This service will be provided to both domestic properties and communal areas.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 8
II.2.1) Title
Roofing
II.2.2) Additional CPV code(s)
45260000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of repairs and renewals to all types of flat and pitched roofing structures, including temporary emergency repairs as deemed necessary. To further undertake a full repair and renewal service to chimneys of all types of construction. This service will be provided to roofs of residential and communal properties plus garages.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 9
II.2.1) Title
Electrical
II.2.2) Additional CPV code(s)
45310000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of repairs to the power and lighting supply to domestic properties, including renewal of sockets, switches, fittings and related items where required, to both the internal and external elevations of the property. To further undertake the full range of inspections repairs and renewals to the power and lighting systems of communal areas. To further undertake a full property inspection, testing and certification service for electrical circuitry and appliances to domestic properties as necessary
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 10
II.2.1) Title
Painting and Decorating
II.2.2) Additional CPV code(s)
45442100
45442100
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of redecoration services to internal and external elevations to domestic properties and shared access and egress areas of communal properties, including associated works to prevent the spread of damp. To further undertake painting to external structures of all constructions and types, such as gates, railings and balustrades.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 11
II.2.1) Title
Locksmiths
II.2.2) Additional CPV code(s)
98395000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake a specialist service to repair and renew defective locks and locking systems to doors, windows and cupboards of domestic properties and shared access and egress areas to communal properties. To further provide a specialist service to effect emergency entry as directed. To further provide a forced entry and planned lock change service as directed in circumstances such as an eviction.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 12
II.2.1) Title
Flooring
II.2.2) Additional CPV code(s)
45432100
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake the full range of flooring repairs and renewals as required. To further undertake the full range of concrete and altro flooring repairs and renewals as required.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 13
II.2.1) Title
Cleaning
II.2.2) Additional CPV code(s)
90910000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
To undertake a specialist property cleaning service to all fixtures and fittings, including carpets, as specified. To further undertake full and partial internal clearance, including to roofspace and basement areas, as directed. To further undertake external clearance, including to structures such as sheds and garages and also to gardens, as directed.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 093-210293
Section V: Award of contract
Lot No: 1
Contract No: CCD00581
Title: General Repairs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/01/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Laker Building Management Solutions
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CCD00582
Title: Void Repairs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/01/2019
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Topcoat Construction Ltd/TCL Group
London
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CCD00572
Title: Fencing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/12/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BSG Property Services Ltd
Sandy
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 480 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: CCD00580
Title: Groundwork Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Elstree Property Maintenance Ltd
Stevenage
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: CCD00577
Title: Glazing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
M K Windows Ltd
Stevenage
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Scaffolding
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 7
Contract No: CCD00574
Title: Underground Drainage
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Elstree Property Maintenance Ltd
Stevenage
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: CCD00576
Title: Roofing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
M&J Group (Construction and Roofing) Ltd
Bedford
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 9
Contract No: CCD00573
Title: Electrical Works
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/12/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electra Fit Ltd
Caddington
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 440 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 10
Contract No: CCD00575
Title: Painting and Decorating Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/12/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Furlong and Higgs Ltd
Leighton Buzzard
UK
NUTS: UKH2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 11
Contract No: CCD00578
Title: Locksmith Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/12/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
M K Windows Ltd
Stevenage
UK
NUTS: UKH23
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 12
Title: Floor Laying
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 13
Contract No: CCD00579
Title: Cleaning Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/12/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orbis Protect Ltd
Uxbridge
UK
NUTS: UKJ1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 100 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Stevenage Borough Council
Daneshill House, Danestrete
Stevenage
SG1 1HN
UK
Telephone: +44 1438242775
E-mail: procurement@stevenage.gov.uk
Internet address(es)
URL: www.stevenage.gov.uk
VI.5) Date of dispatch of this notice
30/05/2019