Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Soha Housing Ltd
99 Station Road
Didcot
OX11 7NN
UK
Contact person: Lee Hayward
Telephone: +44 1235515900
E-mail: lhayward@soha.co.uk
NUTS: UKJ1
Internet address(es)
Main address: https://soha.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Didcot:-Grounds-maintenance-services./K5BXK49D27
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/K5BXK49D27
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Soha Grounds Maintenance Contract 2020
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Soha Housing wishes to appoint a company(s) to maintain the communal grounds on Soha's estates and communal areas around general needs block of flats, sheltered and extra care schemes in Oxfordshire and the surrounding districts. Work includes the cutting and collection of grass, maintenance of planted areas and borders, trees and hedges, hard landscaping and leaf and litter collection. The contractor will also be expected to grit paths and hard standings as required and provide a monthly grass cutting service to approximately 75 Soha tenants from April to October and a costed assisted gardening service to Soha tenants.
II.1.5) Estimated total value
Value excluding VAT:
1 675 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK14
UKJ1
Main site or place of performance:
Swindon,Berkshire, Buckinghamshire and Oxfordshire.
II.2.4) Description of the procurement
Soha Housing wishes to appoint a company(s) to maintain the communal grounds on Soha's estates and communal areas around general needs block of flats, sheltered and extra care schemes in Oxfordshire and the surrounding districts including Wiltshire, Berkshire and Buckinghamshire. Work includes the cutting and collection of grass, maintenance of planted areas and borders, trees and hedges, hard landscaping and leaf and litter collection. The contractor will also be expected to grit paths and hard standings as required and provide a monthly grass cutting service to approximately 75 Soha tenants from April to October and a costed assisted gardening service to Soha tenants.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 675 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There is provision to extend the contract term at Soha's sole discretion by up to a further 24 month period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Candidates will be chosen based on the following criteria — Suitability to pursue a professional activity, economic and financial standing and technical and professional ability. The detail of the above criteria is set out in the Selection Questionnaire (SQ).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There is provision to extend the contract term at Soha's sole discretion by up to a further 24 month period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/K5BXK49D27
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders will be required to demonstrate they have successfully provided similar grounds maintenance services to other clients.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders are required to complete the Contracting Authority's Selection Questionnaire (SQ) which can be obtained form the address in Section I.3). The company is to provide financial information which will be assessed in terms of the following:
(a) annual turnover;
(b) profitability and profit history;
(c) strength of balance sheet and liquidity;
(d) abnormalities or concerns;
(e) dun and bradstreet failure rating.
Minimum level(s) of standards required:
Bidders annual turnover required to be in excess of 2 000 000 GBP (two million pounds) per year for the past 3 financial years.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/07/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/08/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Didcot:-Grounds-maintenance-services./K5BXK49D27
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/K5BXK49D27
GO Reference: GO-2019529-PRO-14941557
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Crown Commercial Services,
151 Buckingham Palace Rd, Victoria
London
SW1 9SZ
UK
VI.5) Date of dispatch of this notice
29/05/2019