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Summary

OCID:
Published by:: Portsmouth Hospitals NHS Trust (PHT)
Authority ID:: AA76035
Publication date:: 03 June 2019
Deadline date:: -
Notice type:: Contract Award Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The provision of financial services and associated systems to support public bodies in the operational delivery of its financial duties. Lot 1 includes the following services:

— accounts payable,

— accounts receivable,

— treasury management,

— financial accounting (balance sheet control),

— integrated financial and procurement system including:

— general ledger,

— fixed assets,

— budgeting and forecasting,

— system support,

— VAT services.

The Authority requires the supplier to provide a fully outsourced financial services solution. Covering but not limited to finance system), provision of an Enterprise Resource Planning (ERP) system, accounts payable, accounts receivable, treasury management, and accounting services, Vat services. This includes the provision of transactional processing services and system management and maintenance. The service to be provided can be delivered as individual standalone services or a fully managed service.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

Portsmouth Hospitals NHS Trust (PHT)

Queen Alexandra Hospital, Southwick Hill Rd, Cosham

Portsmouth

PO6 3LY

Contact person: Annas Arshad

E-mail: annas.arshad@soeprocurement.nhs.uk

NUTS: UK

Internet address(es)

Main address: http://www.porthosp.nhs.uk/

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Back Office Functions

Reference number: F10749

II.1.2) Main CPV code

75100000

II.1.3) Type of contract

Services

II.1.4) Short description

Portsmouth Hospitals NHS Trust (‘the Trust’) intends to establish a framework to provide a range of NHS back office services, including financial, procurement, employment and data warehousing services, to itself and for the benefit of other public bodies. The Trust considers that the proposed Framework Agreement will enable the wider public sector to benefit from a streamlined services delivery approach. The Trust also believes that this proposed Framework Agreement offers a fantastic opportunity to assist those authorities who are under increased pressure to move to greater use of shared and outsourced arrangements as a means to reduce spending. Lists of all of such NHS Authorities, Trusts, Boards and other bodies can be found at: http://www.nhs.uk/service-search https://www.gov.uk/government/publications/arms-length-bodies/our-arms-length-bodies http://www.wales.nhs.uk/nhswalesaboutus/structure

II.1.6) Information about lots

This contract is divided into lots: Yes

II.1.7) Total value of the procurement

Value excluding VAT: 5 000 000.00 GBP

II.2) Description

Lot No: 1

II.2.1) Title

Financial Services

II.2.2) Additional CPV code(s)

79211000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

II.2.4) Description of the procurement

The provision of financial services and associated systems to support public bodies in the operational delivery of its financial duties. Lot 1 includes the following services:

— accounts payable,

— accounts receivable,

— treasury management,

— financial accounting (balance sheet control),

— integrated financial and procurement system including:

— general ledger,

— fixed assets,

— budgeting and forecasting,

— system support,

— VAT services.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 80 %

Price / Weighting: 20 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 2

II.2.1) Title

Procurement Services

II.2.2) Additional CPV code(s)

79418000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

II.2.4) Description of the procurement

The provision of a strategic procurement service to enable and assist the call authority to maximise its purchasing powers whilst remaining compliant with its internal policies (including procurement policies), guidance from the Department of Health and relevant EU Legislation. This will include the development of procurement work plan, analysis of spend data, accessing frameworks and the creation of contracts. Lot 2 will include the provision of a transactional procurement service that provides support to operational staff in sourcing items as well as producing and issuing purchase order numbers. The service will also provide product catalogues to enable the efficient ordering of common items along with the benefit of rich data that this provides. Lot 2 includes the following services:

— strategic procurement,

— transactional procurement,

— materials management.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 80 %

Price / Weighting: 20 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 3

II.2.1) Title

Employment Services

II.2.2) Additional CPV code(s)

79631000

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

II.2.4) Description of the procurement

The provision of a consultancy as well as payroll services and recruitment administration services. Payroll services include the processing of payment to staff and employees in line with a call-off authority's payroll process and requirements. Recruitment administration services offers support to the call-off authority's recruitment process including the advertisement of the authorised vacancies and affording administrative support to facilitate the recruitment process. Lot 3 includes the following services:

— payroll service (including use of Electronic Staff Record (ESR) to correctly pay substantive and bank staff on a monthly basis),

— processing of:

— time and attendance,

— expenses,

— starters,

— leavers,

— changes,

— absence,

— recruitment administration (including the appropriate posting of advertisements for vacancies, working with managers to run the recruitment process, responding to queries from applicants, issuing relevant letters to applicants, obtain references, carry out ID checks and track active vacancies).

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 80 %

Price / Weighting: 20 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lot No: 4

II.2.1) Title

Business Intelligence and Data Warehousing Services

II.2.2) Additional CPV code(s)

72212482

II.2.3) Place of performance

NUTS code:

Main site or place of performance:

II.2.4) Description of the procurement

The provision of a consultancy service as well as business intelligence and data warehousing solutions, in particular the potential to develop products and services which will enable NHS bodies to streamline, improve and deliver greater efficiencies to a call-off authority's operational functions depending on its needs and requirements, for example: to develop a system or solution which links the financial and non-financial information and in turn provides detailed reporting to enable it to intelligently manage its business. Lot 4 includes the following services:

— business intelligence (including reporting),

— service line reporting,

— patient level costing,

— data warehousing.

II.2.5) Award criteria

Quality criterion: Quality / Weighting: 80 %

Price / Weighting: 20 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 186-381417

Section V: Award of contract

Lot No: 3a

Contract No: F10749

Title: Payroll Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

14/12/2017

V.2.2) Information about tenders

Number of tenders received: 2

Number of tenders received from tenderers from EU Member States: 2

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

NHS Shared Business Services

Hemel Hempstead

NUTS: UK

The contractor is an SME: No

V.2.3) Name and address of the contractor

Equinti ICS Ltd

Belfast

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 500 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 3b

Contract No: F10749

Title: Employment Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

14/12/2017

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from tenderers from EU Member States: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

NHS Shared Business Services

Hemel Hempstead

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 500 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 1

Contract No: F10749

Title: Financial Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

14/12/2017

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from tenderers from EU Member States: 1

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

NHS Shared Business Services

Hemel Hempstead

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 500 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 2

Contract No: F10749

Title: Procurement Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

14/12/2017

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from tenderers from EU Member States: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor

Acquris Ltd

London

NUTS: UK

The contractor is an SME: No

V.2.3) Name and address of the contractor

NHS Shared Business Services

Hemel Hempstead

NUTS: UK

The contractor is an SME: No

V.2.3) Name and address of the contractor

Wax Digital Ltd

Cheshire

NUTS: UK

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 500 000.00 GBP

V.2.5) Information about subcontracting

Section V: Award of contract

Lot No: 4

Contract No: F10749

Title: Business Intelligence and Data Warehousing Services

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

14/12/2017

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 500 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

Portsmouth Hospitals NHS Trust

Southwick Hill Rd, Cosham

Portsmouth

PO6 3LY

VI.4.2) Body responsible for mediation procedures

Portsmouth Hospitals NHS Trust

Southwick Hill Rd, Cosham

Portsmouth

PO6 3LY

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4) Service from which information about the review procedure may be obtained

Portsmouth Hospitals NHS Trust (PHT)

Queen Alexandra Hospital, Southwick Hill Rd, Cosham

Portsmouth

PO6 3LY

E-mail: annas.arshad@soeprocurement.nhs.uk

Internet address(es)

URL: http://www.porthosp.nhs.uk/

VI.5) Date of dispatch of this notice

30/05/2019

Coding

Commodity categories

ID	Title	Parent category
79211000	Accounting services	Accounting and auditing services
75100000	Administration services	Administration, defence and social security services
72212482	Business intelligence software development services	Programming services of application software
79631000	Personnel and payroll services	Personnel services except placement and supply services
79418000	Procurement consultancy services	Business and management consultancy services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: annas.arshad@soeprocurement.nhs.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Back Office Functions

Contents

Summary

Abstract

Full notice text

Contract award notice

Section I: Contracting entity

I.1) Name and addresses

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.1.7) Total value of the procurement

II.2) Description

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

II.2.1) Title

II.2.2) Additional CPV code(s)

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.11) Information about options

II.2.13) Information about European Union funds

II.2.14) Additional information

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting

Section V: Award of contract

V.2 Award of contract

V.2.1) Date of conclusion of the contract

V.2.2) Information about tenders

V.2.3) Name and address of the contractor

V.2.4) Information on value of the contract/lot (excluding VAT)

V.2.5) Information about subcontracting